Section one: Contracting authority
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Contact
Laura Ferguson
Telephone
+44 773663347
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NP45723 Storage and Distribution of Seasonal Influenza Vaccines & Other Products
Reference number
NP45723
two.1.2) Main CPV code
- 63120000 - Storage and warehousing services
two.1.3) Type of contract
Services
two.1.4) Short description
This Public Contract is for the storage and distribution of seasonal influenza vaccines and other products to sites across NHS Scotland.
two.1.5) Estimated total value
Value excluding VAT: £3,600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 63120000 - Storage and warehousing services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Distribution of seasonal influenza vaccines and other products to sites across Scotland.
Full details of delivery sites are listed in the ITT documents.
two.2.4) Description of the procurement
The Authority seeks to award a Public Contract to a single supplier to provide storage and distribution services for seasonal influenza vaccines and other products to all noted Participating Authorities.
Full detail of the Contract requirements can be found within the ITT documents.
two.2.5) Award criteria
Quality criterion - Name: Customer Service & Ordering / Weighting: 15
Quality criterion - Name: Responsiveness - Delivery Schedule / Weighting: 10
Quality criterion - Name: Responsiveness - Adaptability / Weighting: 5
Quality criterion - Name: Implementation / Weighting: 10
Quality criterion - Name: Reporting Capabilities / Weighting: 5
Quality criterion - Name: Sustainability / Weighting: 5
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £3,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Contract may be extended at the sole discretion of the Authority for period(s) of up to a total period of twenty four (24) months, giving not less than three (3) months written notice, such notice to expire no later than the date the Contract is due to expire.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Economic operators may be excluded from this competition if they are in breach of any situation referred to in regulation 58 of the Public Contract (Scotland) Regulations 2015.
three.1.2) Economic and financial standing
List and brief description of selection criteria
The economic operator must confirm they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Minimum level(s) of standards possibly required
Product Liability Insurance - 30000000GBP
three.1.3) Technical and professional ability
List and brief description of selection criteria
(a) Potential Contractors must possess a current valid Wholesale Distribution
Authorisation Human (WDA(H)) issued by the Medicines and Healthcare products Regulatory Agency (MHRA).
The licensed activities that are required within the WDA(H) are:
Medicinal Products
1.1 With “an authorisation” (a UK, Great Britain or Northern Ireland Marketing Authorisation, an Article 126a authorisation, a certificate of registration or traditional herbal registration)
1.2 Without “an authorisation” (a UK, Great Britain or Northern Ireland Marketing
Authorisation, an Article 126a authorisation, a certificate of registration or traditional herbal registration) in GB or EEA and intended for the UK market
Authorised Wholesale Distribution Operations
2.2 Holding
2.3 Supply
Medicinal products with additional requirements
3.1.3 Immunological Medicinal Products
3.3 Cold Chain Products (requiring low temperature handling)
Categories of products handled at this site
4.1 Prescription Only Medicines
4.4 Pharmacy
(b) Potential Contractors and any sub-contractor(s) must possess valid certification of BS EN ISO9001 or equivalent.
(c) Potential Contractors must have a minimum temperature controlled (2-8 degrees C) storage capacity of 320 pallets and minimum ambient temperature controlled storage capacity of 150 pallets.
(d) Potential Contractors are required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond.
Minimum level(s) of standards possibly required
(a) Confirmation of the existence of a current and valid WDA(H) (including cold chain) including POM, P and GSL medicines. Confirmation of such certification should be included in the Qualification Envelope of the ITT under Quality Control.
(b) Confirmation of the existence of valid certification of BS EN ISO9001 or equivalent. Confirmation of such certification should be included in the Qualification Envelope of the ITT under the Quality Assurance Schemes.
(c) Confirmation of the existence of a minimum temperature controlled (2-8degrees C) storage capacity of 320 pallets and minimum ambient temperature controlled storage capacity of 150 pallets. Evidence at the date of submission of the tender should be included in the Qualification Envelope of the ITT under Technical and Professional ability: Quality Control.
(d) A completed copy of the Bidder Climate Change Plan template, including planned projects and actions to reduce the bidder's carbon emissions must be provided in the Qualification Envelope of the ITT under Environmental Management. This does not need to contain calculated carbon emissions.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 February 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 February 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The estimated value referred to in Section II.1.5 and II.2.6 cover(s) the forty eight (48) month Contract duration and the total twenty-four (24) month extension option of the Contract.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22790. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
It is a mandatory requirement that Potential Contractors agree to support the concept, provision and ongoing development of community benefits provision in relation to this Contract.
Potential Contractors are required to agree to this mandatory requirement. They are also requested to provide a brief summary of the community benefits that have recently been delivered within Scotland, if at all, and also what impact and outcomes these have achieved.
Potential Contractors are required to summarise any proposed community benefits that will be developed and delivered as part of this contract if successful or, alternatively, Potential Contractors confirm that they will engage with the NHS Scotland’s Community Benefits Gateway (CBG). This gateway, developed through requests from suppliers seeking opportunities to support the delivery of community benefits within the contracting region, provides information on community benefit opportunities. The CBG is a free and easy to use online service that connects NHS Scotland suppliers with third sector community organisations within Scotland and will be used for tracking and reporting and is an approved compliant route to the realisation of community benefits.
For further information please visit www.nss.nhs.scot/procurement-and-logistics/sustainability/access-our-community-benefit-gateway
(SC Ref:717960)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operators was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant contract. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer(s). The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise, the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages.