Section one: Contracting authority
one.1) Name and addresses
NY Highways Limited
County Hall
Northallerton
DL7 8AD
Contact
Ms Patricia Murphy
NYHighwaysProcurement@northyorks.gov.uk
Country
United Kingdom
NUTS code
UKE2 - North Yorkshire
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Other type
Wholly owned subsidiary of a Local Authorities (North Yorkshire County Council)
one.5) Main activity
Other activity
Highways Maintenance Activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Rural Grass Cutting Service (NY Highways)
Reference number
DN508030
two.1.2) Main CPV code
- 77310000 - Planting and maintenance services of green areas
two.1.3) Type of contract
Services
two.1.4) Short description
This Provision of Rural Grass Cutting 2021-2024 Contract is for Contractors to provide rural grass cutting services to NY Highways Limited, across the North Yorkshire County area.
NY Highways Limited is seeking a single Contractor in each of the seven geographical lot areas. The seven lots correspond to the areas of North Yorkshire County Council’s seven Highway Area Offices, which in turn correspond with the boundaries of the seven District and Borough Councils in North Yorkshire.
two.1.5) Estimated total value
Value excluding VAT: £2,250,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Richmondshire District Area
Lot No
1
two.2.2) Additional CPV code(s)
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
This contract is to undertake annual programmed grass cutting across the Richmondshire District Area's rural road network. Rural roads are defined as those with a speed limit above 40mph.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Three year initial period with an option to extend for a further period of 2 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hambleton District Area
Lot No
2
two.2.2) Additional CPV code(s)
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
This contract is to undertake annual programmed grass cutting across the Hambleton District Area's rural road network. Rural roads are defined as those with a speed limit above 40mph.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Three year initial period with an option to extend for a further period of 2 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Scarborough District Area
Lot No
3
two.2.2) Additional CPV code(s)
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
This contract is to undertake annual programmed grass cutting across the Scarborough District Area's rural road network. Rural roads are defined as those with a speed limit above 40mph.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Three year initial period with an option to extend for a further period of 2 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ryedale District Area
Lot No
4
two.2.2) Additional CPV code(s)
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
This contract is to undertake annual programmed grass cutting across the Ryedale District Area's rural road network. Rural roads are defined as those with a speed limit above 40mph.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Three year initial period with an option to extend for a further period of 2 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Craven District Area
Lot No
5
two.2.2) Additional CPV code(s)
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
This contract is to undertake annual programmed grass cutting across the Craven District Area's rural road network. Rural roads are defined as those with a speed limit above 40mph.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Three year initial period with an option to extend for a further period of 2 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Harrogate District Area
Lot No
6
two.2.2) Additional CPV code(s)
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
This contract is to undertake annual programmed grass cutting across the Harrogate District Area's rural road network. Rural roads are defined as those with a speed limit above 40mph.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Three year initial period with an option to extend for a further period of 2 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Selby District Area
Lot No
7
two.2.2) Additional CPV code(s)
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
This contract is to undertake annual programmed grass cutting across the Selby District Area's rural road network. Rural roads are defined as those with a speed limit above 40mph.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Three year initial period with an option to extend for a further period of 2 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 February 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 February 2021
Local time
12:00pm
Information about authorised persons and opening procedure
An independent member of the Procurement and Contract Management section will verify the tenders through our e-tendering system (YORtender).
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
To access the tender documents you must register your organisation details on the YORtender (ProContract) system at https://procontract.due-north.com/Login/ by creating a username, password and company profile.
To view details of this opportunity click on the Find Opportunities icon within the Opportunities section. Select North Yorkshire County Council from the Organisations drop down in the filter section and click Update. The Opportunity should then be displayed on the page. Alternatively use the Find Opportunities icon and
• change the All Data drop down to Reference Number in the search drop down;
• enter the contract ID: DN508030;
• click Go, and the details of this contract should be displayed.
Once you have selected the Opportunity by clicking on the project title, you will need to express your interest by clicking the Register Interest In This Opportunity button. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date.
If you require further information, guidance or support using YORtender (ProContract) please visit the supplier help centre: https://supplierhelp.due-north.com/ If you have specific system issues please log a support call using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index
Alternatively you can log your call by emailing ProContractSuppliers@proactis.com. For critical and time-sensitive issues (requiring resolution within 60 minutes) please call 0330 005 0352.
In accordance with Regulation 50 (Contract award notices); Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement); Regulation 87 (Standstill period) and Regulations 91 to 102 of the Public Contracts Regulations 2015 (as amended). Following any decision to award the contract NY Highways Ltd will be providing debriefing information to unsuccessful bidders (in accordance with Regulation 86) and observe a minimum 10 day standstill period (in accordance with Regulation 87) before the contract is entered into. Expressions of interest applications must be by way of completion of the Selection and Award Questionnaire (in accordance with the requirements set out in the Selection and Award Questionnaire by the time limit in section IV.2.2) above). NY Highways Ltd reserves the right to vary, amend and update any aspects of the procurement documents. NY Highways Ltd reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Strand, City of Westminster
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
six.4.4) Service from which information about the review procedure may be obtained
High Court of England and Wales
Strand, City of Westminster
London
Country
United Kingdom