Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority
3 Charlemont Place, The Mall
Armagh
BT61 9AX
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Delivery of Prepared Sandwiches and Rolls to the NI Education Authority School Meals Kitchens
two.1.2) Main CPV code
- 15811511 - Prepared sandwiches
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Supply and Delivery of Supply and Delivery of Prepared Sandwiches and Rolls to
individual educational establishments within the Northern Ireland Education
Authority Regions.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
4
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2022/S 000-033033
Section five. Award of contract/concession
Contract No
CAT-22-007
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
26 August 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Early Days Foods Ltd
Newry
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.eani.org.uk/procurement
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £380,338
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK currently UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
ARMAGH
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 15811511 - Prepared sandwiches
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
Supply and Delivery of Supply and Delivery of Prepared Sandwiches and Rolls to individual educational establishments within the Northern Ireland Education Authority Regions.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
2
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£380,338
seven.1.7) Name and address of the contractor/concessionaire
Early Days Foods Ltd
Newry
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.eani.org.uk/procurement
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Extend for a further two months (up to 28 February 2023) to allow the tender process for the replacement framework to be put in place.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The Framework Agreement was initially for a term ending 31 December 2022. It was however agreed in December 2022 that the Framework Agreement be extended until 28 February 2023.
The new procurement exercise has been delayed due to service requirements changing.
The extension of the existing provision until the commencement of the new framework agreement has become necessary and is permitted by Regulation 72(1)(c) of PCR 2015.
(i) We were unable to predict the volume of changes required by the Catering Service. We were unable to predict the staffing issues that have impacted on the section. Accordingly, an extension is required in order to allow a procurement exercise to be finalised and to ensure continuity of service until the new framework agreement commences.
(ii) Other than the term of the Framework Agreement being extended to allow the new procurement to be concluded, the nature of the Framework Agreement is not being amended.
(iii) The value is not being increased.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £380,388
Total contract value after the modifications
Value excluding VAT: £380,388