Section one: Contracting authority
one.1) Name and addresses
Stafford Borough Council
Riverway
STAFFORD
ST16 3AQ
Contact
Laura Kendall
laura.kendall@staffordshire.gov.uk
Telephone
+44 1785854656
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com/Account/Login#
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for the Provision of Maintenance & Servicing of Vehicles
Reference number
IA3400
two.1.2) Main CPV code
- 50112200 - Car maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is seeking bidders who can provide and undertake the ongoing maintenance of new and existing Streetscene vehicles.
The Council wishes to establish a Contract(s) for the provision and maintenance of vehicles/plant with one or more qualified organisations. It is intended that a single Provider will be awarded to each lot to provide the services required. In each lot, Tenderers should where possible be able to maintain the full range of Goods.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £240,000
two.2) Description
two.2.1) Title
SBC Owned Vehicles exceeding 3.5t GVW
Lot No
1
two.2.2) Additional CPV code(s)
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Staffordshire
two.2.4) Description of the procurement
The work that is undertaken by the Stafford Borough Council Streetscene service plays a vital part in the delivery of operational services for the Council. The service which operates 365 days a year is responsible for looking after land maintainable at public expense ensuring they are clean, tidy and attractive. The service also has a responsibility to respond to unforeseen events or incidents at short notice. To achieve this, Streetscene operates a wide range of services from grounds maintenance and street cleansing and cleaning of public conveniences. Streetscene work to deliver the Council's aim to protect and enhance the environment of the Council.
The Contractor will be required to: -
* Provide preventative and reactive maintenance for the Council's entire vehicle fleet as listed in Appendix 1.
* Undertake the preparation of vehicles for O Licence testing/plating and MOT test (where necessary), plan for and present vehicles at the appropriate Test Centres.
* Ensure a minimum 100% first time pass rate for O Licence and MOT tests.
* Ensure sufficient vehicles are available to deliver services within the core service hours (7.00AM - 4.30PM, Monday - Friday)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029.
two.2) Description
two.2.1) Title
SBC Owned Vehicles Under 3.5t GCW
Lot No
2
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Staffordshire
two.2.4) Description of the procurement
The work that is undertaken by the Stafford Borough Council Streetscene service plays a vital part in the delivery of operational services for the Council. The service which operates 365 days a year is responsible for looking after land maintainable at public expense ensuring they are clean, tidy and attractive. The service also has a responsibility to respond to unforeseen events or incidents at short notice. To achieve this, Streetscene operates a wide range of services from grounds maintenance and street cleansing and cleaning of public conveniences. Streetscene work to deliver the Council's aim to protect and enhance the environment of the Council.
The Contractor will be required to: -
* Provide preventative and reactive maintenance for the Council's entire vehicle fleet as listed in Appendix 1.
* Undertake the preparation of vehicles for O Licence testing/plating and MOT test (where necessary), plan for and present vehicles at the appropriate Test Centres.
* Ensure a minimum 100% first time pass rate for O Licence and MOT tests.
* Ensure sufficient vehicles are available to deliver services within the core service hours (7.00AM - 4.30PM, Monday - Friday)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-024852
Section five. Award of contract
Contract No
1
Lot No
1
Title
SBC Owned Vehicles exceeding 3.5t GVW
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 January 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Staffordshire County Council
Stafford
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
Justification for not providing organisation identifier
Not on any register
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £240,000
Total value of the contract/lot: £240,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
SBC Owned Vehicles Under 3.5t GCW
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 January 2025
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Staffordshire County Council
Stafford
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
Justification for not providing organisation identifier
Not on any register
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £240,000
Total value of the contract/lot: £240,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Stafford Borough Council
Stafford
Country
United Kingdom