Scope
Reference
DN794142
Description
South Gloucestershire Council will be offering local residents the collection of Absorbent Hygiene Products from the kerbside from May 2026.
The Council requires one or more off-takers to receive and treat this waste. The waste will be in plastic bags provided by the Council and can be either hauled from the Councils waste sites in Yate & Mangotsfield, directly delivered to the Suppliers transfer point, or directly delivered to a processing plant if within approximately 20-mile radius of M5/M4 junction.
South Gloucestershire Council reserves the right to award one or more contracts as a result of this procurement. This procurement is not a framework agreement. The open procedure is being used as a single stage process, but does not limit the number of contracts that may be awarded.
The contract(s) will be for an initial period of 24 months months with the option to extend for a further period of up to 2 years.
Total value (estimated)
- £2,400,000 excluding VAT
- £2,880,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 4 May 2026 to 3 May 2028
- Possible extension to 3 May 2030
- 4 years
Description of possible extension:
The contract can be extended for a further two years.
Main procurement category
Services
CPV classifications
- 90500000 - Refuse and waste related services
Contract locations
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Participation
Legal and financial capacity conditions of participation
Financial Conditions of Participation:
Do not present an unacceptable level of risk to the organisation as detailed in Volume 1 Appendix 8 of the tender documents.
Evidence of economic and financial standing are provided where the bidder is relying on another supplier to act as a guarantor.
Confirmation to obtain required insurance cover.
Legal Conditions of Participation:
Hold all required Environmental Permits or Exemptions, Transport of Waste Licences and Export Licences
The bidder has, or will have in place by the award of the contract, the human and technical resources to perform the contract to ensure compliance with the UK General Data Protection Regulation and to ensure the protection of the rights of data subjects.
Technical ability conditions of participation
Up to three contract examples relating to the technical ability set out in the ITT.
The Health & Safety arrangements in place must manage health and safety effectively and control significant risks relative to the contract.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 January 2026, 12:00pm
Tender submission deadline
9 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
25 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Quality | Quality | 40.00% |
Other information
Payment terms
Payment terms are within 30 days of receipt of invoice.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
South Gloucestershire Council
- Public Procurement Organisation Number: PCMC-1241-BLJQ
Badminton Road
Bristol
BS37 5AF
United Kingdom
Contact name: Place Procurement
Email: place.procurement@southglos.gov.uk
Website: https://www.southglos.gov.uk
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government