Scope
Reference
C7998 C11077
Description
For the provision of a high quality cafe concession within the Danum Gallery, Library and Museum (DGLAM), a key cultural venue in Doncaster and a high quality, reliable café provision for hot/cold beverages and light refreshments/food in the City of Doncaster Council's Civic Office building. This contract will be split into Lots and you can bid for 1 or both.
Total value (estimated)
- £2,753,000 excluding VAT
- £3,303,600 including VAT
Below the relevant threshold
Main procurement category
Services
CPV classifications
- 55330000 - Cafeteria services
- 55300000 - Restaurant and food-serving services
- 55400000 - Beverage-serving services
- 55520000 - Catering services
Contract locations
- UKE31 - Barnsley, Doncaster and Rotherham
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot LOT-0001. Lot 1 - Cafe Concession Contracts for Doncaster Gallery Library and Museum
Description
Cafe Concession Contracts for Doncaster Gallery Library and Museum for the City of Doncaster Council
Lot value (estimated)
- £1,020,000 excluding VAT
- £1,224,000 including VAT
Contract dates (estimated)
- 2 April 2026 to 1 April 2029
- Possible extension to 1 April 2031
- 5 years
Description of possible extension:
Option to extend for 2 x 12 months
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lot 2 - Cafe Concession Contract for Doncaster Civic Building Cafe (VIBE)
Description
Cafe Concession Contracts for Doncaster Civic Building VIBE Cafe for the City of Doncaster Council
Lot value (estimated)
- £1,733,000 excluding VAT
- £2,079,600 including VAT
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
2 x 12 month extension options
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Conditions of participation
Lot LOT-0001. Lot 1 - Cafe Concession Contracts for Doncaster Gallery Library and Museum
As contained within the tender documents
Lot LOT-0002. Lot 2 - Cafe Concession Contract for Doncaster Civic Building Cafe (VIBE)
as contained within the tender documents
Particular suitability
Lot LOT-0001. Lot 1 - Cafe Concession Contracts for Doncaster Gallery Library and Museum
Lot LOT-0002. Lot 2 - Cafe Concession Contract for Doncaster Civic Building Cafe (VIBE)
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
29 January 2026, 12:00pm
Tender submission deadline
6 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Lot LOT-0001. Lot 1 - Cafe Concession Contracts for Doncaster Gallery Library and Museum
As contained within the tender documents
Lot LOT-0002. Lot 2 - Cafe Concession Contract for Doncaster Civic Building Cafe (VIBE)
as contained within the tender document
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Contracting authority
City of Doncaster Council
- Public Procurement Organisation Number: PLHR-4113-HMNQ
Civic Office, Waterdale
Doncaster
DN1 3BU
United Kingdom
Contact name: Tracy Holt
Telephone: +44 1302736308
Email: tracy.holt@doncaster.gov.uk
Website: https://www.doncaster.gov.uk/
Region: UKE31 - Barnsley, Doncaster and Rotherham
Organisation type: Public authority - sub-central government