Section one: Contracting authority
one.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
procurement@east-ayrshire.gov.uk
Telephone
+44 1563576183
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.east-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Ad-Hoc Specialist Vehicle Repair, Maintenance & Inspections (including MOTs)
Reference number
PS/20/06
two.1.2) Main CPV code
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
two.1.3) Type of contract
Services
two.1.4) Short description
East Ayrshire Council operates an in-house garage facility for the inspection, maintenance and repair of its fleet of approximately 450 vehicles, plant and ancillary equipment, including MOTs for class 4, 5 and 7.
To support the delivery of vehicle/plant maintenance services, East Ayrshire Council is seeking to appoint service providers within a Framework Agreement with the appropriate experience of vehicle/plant inspections, servicing and maintenance/ repair services. This will include the provision of maintenance services for the Ayrshire Roads Alliance, which works across East and South Ayrshire Councils.
Bidders should note that the Framework is in place to support the current in-house provision and therefore services shall be required on an ad-hoc basis. Any indicative quantities or figures provided in the tender documentation are for evaluation purposes only. As such there is no guarantee of any business, use, level of use or continuity of business throughout the framework duration.
The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the council.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £600,000
two.2) Description
two.2.1) Title
Lot 1 - Light Vehicles up to 3.5t GVW
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50111000 - Fleet management, repair and maintenance services
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50112000 - Repair and maintenance services of cars
- 50114000 - Repair and maintenance services of trucks
- 50116000 - Maintenance and repair services related to specific parts of vehicles
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM94 - South Ayrshire
Main site or place of performance
East Ayrshire and South Ayrshire (Ayrshire Roads Alliance)
two.2.4) Description of the procurement
This Lot will include the inspection, servicing, maintenance, repair and annual test (MOT) of light vehicles up to 3.5t GVW. This Lot will typically include all cars, small trailers, small, medium and large vans and trucks up to 3.5t GVW.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Heavy Vehicles over 3.5t GVW
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50114000 - Repair and maintenance services of trucks
- 50116000 - Maintenance and repair services related to specific parts of vehicles
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM94 - South Ayrshire
Main site or place of performance
East Ayrshire and South Ayrshire (Ayrshire Roads Alliance)
two.2.4) Description of the procurement
This lot will include the inspection, servicing, maintenance, repair, annual test (MOT), preparation and presentation of heavy vehicles over 3.5t GVW. This Lot will typically include Trucks, Refuse Collection Vehicles, Gully Cleaning Trucks, Winter Gritting Vehicles, Hooklift Vehicles and Rear End Loader Vehicles over 3.5t.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Buses
Lot No
3
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50113000 - Repair and maintenance services of buses
- 50116000 - Maintenance and repair services related to specific parts of vehicles
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM94 - South Ayrshire
Main site or place of performance
East Ayrshire and South Ayrshire (Ayrshire Roads Alliance)
two.2.4) Description of the procurement
This Lot will include mechanical repairs, inspections, maintenance and annual test (MOT) of buses. This Lot will typically include mini buses up to 17 seat capacity but may also include some larger vehicles.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Plant
Lot No
4
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50111000 - Fleet management, repair and maintenance services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM94 - South Ayrshire
Main site or place of performance
East Ayrshire and South Ayrshire (Ayrshire Roads Alliance)
two.2.4) Description of the procurement
This Lot will include the inspection, servicing, maintenance and repair of plant. This Lot will typically include JCB/CAT type loaders, Road Sweepers, tractors, ride-on mowers, fork lift trucks etc.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Component Repair
Lot No
5
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM94 - South Ayrshire
Main site or place of performance
East Ayrshire and South Ayrshire (Ayrshire Roads Alliance)
two.2.4) Description of the procurement
This Lot will cover Component Repair including refurbishment where appropriate. This will be the provision of repair and refurbishment services for components fitted to Council vehicles such as rams, pumps, gearbox etc.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 159-389145
Section five. Award of contract
Lot No
1
Title
Lot 1 - Light Vehicles up to 3.5t GVW
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 January 2021
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Bridgend Garage Limited
Glasgow Road
Kilwinning
KA13 7JB
Telephone
+44 7760165135
Country
United Kingdom
NUTS code
- UKM - SCOTLAND
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Bustec (Scotland) Ltd
22 MELFORD ROAD, BELLSHILL
BELLSHILL
ML4 3LR
Telephone
+44 1698746208
Country
United Kingdom
NUTS code
- UKM84 - North Lanarkshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Euro Driveshafts & Hydraulics Limited
Tannahill Works
Kilmaurs, Kilmarnock
KA3 2LN
Telephone
+44 1563538011
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
No
five.2.3) Name and address of the contractor
Hiab Limited
14 Dunnswood Rd, Wardpark South
Cumbernauld
G67 3EN
Telephone
+44 1236729555
Country
United Kingdom
NUTS code
- UKM - SCOTLAND
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Motus Group T/A Imperial Commercials
8 South Wardpark Court, Wardpark South
Cumbernauld
G67 3EH
Telephone
+44 1236727771
Country
United Kingdom
NUTS code
- UKM84 - North Lanarkshire
The contractor is an SME
No
five.2.3) Name and address of the contractor
Pistons & Components (Glasgow) Ltd
427 Drumoyne Road Industrial Area
Glasgow
G51 4DD
Telephone
+44 1413398685
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
UK Inspect T/A Caledonian Access
17 James Watt Place, College Milton
East Kilbride
G74 5HG
Telephone
+44 1355590000
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor is an SME
No
five.2.3) Name and address of the contractor
Johnstone & Drynan
1 Fullarton Street
Kilmarnock
KA1 2QZ
Telephone
+44 1563523008
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £120,000
Section five. Award of contract
Lot No
2
Title
Lot 2 - Heavy Vehicles over 3.5t GVW
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 January 2021
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
C P Davidson & Sons Ltd
Lyons Lane, Chorley
Chorley
PR7 3BL
Telephone
+44 1257224776
Country
United Kingdom
NUTS code
- UKD47 - Chorley and West Lancashire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Econ Engineering Ltd
Boroughbridge Road
Ripon
HG4 1UE
Telephone
+44 1765605321
Country
United Kingdom
NUTS code
- UKE2 - North Yorkshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Euro Driveshafts & Hydraulics Limited
Tannahill Works
Kilmaurs, Kilmarnock
KA3 2LN
Telephone
+44 1563538011
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
No
five.2.3) Name and address of the contractor
Hiab Limited
14 Dunnswood Rd, Wardpark South
Cumbernauld
G67 3EN
Telephone
+44 1236729555
Country
United Kingdom
NUTS code
- UKM - SCOTLAND
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Motus Group T/A Imperial Commercials
8 South Wardpark Court, Wardpark South
Cumbernauld
G67 3EH
Telephone
+44 1236727771
Country
United Kingdom
NUTS code
- UKM84 - North Lanarkshire
The contractor is an SME
No
five.2.3) Name and address of the contractor
Pistons & Components (Glasgow) Ltd
427 Drumoyne Road Industrial Area
Glasgow
G51 4DD
Telephone
+44 1413398685
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Romaquip Ltd.
Syngefield Industrial Estate
Birr
Telephone
+44 0353579120836
Country
Ireland
NUTS code
- IE - IRELAND
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
UK Inspect T/A Caledonian Access
17 James Watt Place, College Milton
East Kilbride
G74 5HG
Telephone
+44 1355590000
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor is an SME
No
five.2.3) Name and address of the contractor
Volvo Group UK Ltd T/A Volvo Truck and Bus Centre North & Scotland
Wedgnock Lane, Warwick
Warwick
CV34 5YA
Telephone
+44 1926414371
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor is an SME
No
five.2.3) Name and address of the contractor
Johnstone & Drynan
1 Fullarton Street
Kilmarnock
KA1 2QZ
Telephone
+44 1563523008
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £120,000
Section five. Award of contract
Lot No
3
Title
Lot 3 - Buses
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 January 2021
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Bustec (Scotland) Ltd
22 MELFORD ROAD, BELLSHILL
BELLSHILL
ML4 3LR
Telephone
+44 1698746208
Country
United Kingdom
NUTS code
- UKM84 - North Lanarkshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Euro Driveshafts & Hydraulics Limited
Tannahill Works
Kilmaurs, Kilmarnock
KA3 2LN
Telephone
+44 1563538011
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
No
five.2.3) Name and address of the contractor
Motus Group T/A Imperial Commercials
8 South Wardpark Court, Wardpark South
Cumbernauld
G67 3EH
Telephone
+44 1236727771
Country
United Kingdom
NUTS code
- UKM84 - North Lanarkshire
The contractor is an SME
No
five.2.3) Name and address of the contractor
Pistons & Components (Glasgow) Ltd
427 Drumoyne Road Industrial Area
Glasgow
G51 4DD
Telephone
+44 1413398685
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Volvo Group UK Ltd T/A Volvo Truck and Bus Centre North & Scotland
Wedgnock Lane, Warwick
Warwick
CV34 5YA
Telephone
+44 1926414371
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor is an SME
No
five.2.3) Name and address of the contractor
Johnstone & Drynan
1 Fullarton Street
Kilmarnock
KA1 2QZ
Telephone
+44 1563523008
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £120,000
Section five. Award of contract
Lot No
4
Title
Lot 4 - Plant
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 January 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Euro Driveshafts & Hydraulics Limited
Tannahill Works
Kilmaurs, Kilmarnock
KA3 2LN
Telephone
+44 1563538011
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
No
five.2.3) Name and address of the contractor
HAMILTON BROS (ENGINEERING) LTD
GREENOCK ROAD
BISHOPTON
PA7 5AP
Telephone
+44 1505862010
Country
United Kingdom
NUTS code
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Pistons & Components (Glasgow) Ltd
427 Drumoyne Road Industrial Area
Glasgow
G51 4DD
Telephone
+44 1413398685
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Scarab Sweepers Limited
Pattenden Lane, Marden
Tonbridge
TN12 9QD
Telephone
+44 1622831006
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Johnstone & Drynan
1 Fullarton Street
Kilmarnock
KA1 2QZ
Telephone
+44 1563523008
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £120,000
Section five. Award of contract
Lot No
5
Title
Lot 5 - Component Repair
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 January 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Euro Driveshafts & Hydraulics Limited
Tannahill Works
Kilmaurs, Kilmarnock
KA3 2LN
Telephone
+44 1563538011
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
No
five.2.3) Name and address of the contractor
Pistons & Components (Glasgow) Ltd
427 Drumoyne Road Industrial Area
Glasgow
G51 4DD
Telephone
+44 1413398685
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Johnstone & Drynan
1 Fullarton Street
Kilmarnock
KA1 2QZ
Telephone
+44 1563523008
Country
United Kingdom
NUTS code
- UKM93 - East Ayrshire and North Ayrshire mainland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £120,000
Section six. Complementary information
six.3) Additional information
(SC Ref:641476)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court and Justice of the Peace Court
Sheriff Court House, St Marnock Street
Kilmarnock
KA1 1ED
Country
United Kingdom