Section one: Contracting authority
one.1) Name and addresses
Angus Council
Angus House, Orchardbank Business Park
Forfar
DD8 1AN
Contact
Louis Perera
Telephone
+44 3452777778
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00236
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Housing Response and Void Repairs Term Contract 2021-2024
Reference number
60501251
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
365-66 days per annum, 24 Hour per day response repairs to Council dwellings throughout Angus along with works to prepare vacant properties
ready for re-letting. Contractors shall also, as instructed by the Contract Administrator, execute services in a
neighbouring contract area (on a temporary basis) in the event of service by another contractor failing.
Contractors will be required to operate under the Right to Repair Scheme contained in the Housing (Scotland) Act 2001. Failure to carry
out the statutory works within the prescribed timescales will result in Contractors being recharged the compensation amounts listed in the
Act. Estimated Value is based on a five year period for all lots.
II.1.5)
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £17,219,687.55
two.2) Description
two.2.1) Title
Arbroath
Lot No
1
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Arbroath
two.2.4) Description of the procurement
365-66 days per annum, 24 Hour per day response repairs to Council dwellings throughout Angus along with works to prepare vacant properties ready for re-letting.
two.2.5) Award criteria
Quality criterion - Name: Quality as will be contained in the tender documents / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated value is the anticipated cost in the current Financial Year.
two.2) Description
two.2.1) Title
Carnoustie and Monifieth
Lot No
2
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Carnoutie and Monifieth
two.2.4) Description of the procurement
365-66 days per annum, 24 Hour per day response repairs to Council dwellings throughout Angus and works to prepare vacant properties ready for re-letting.
two.2.5) Award criteria
Quality criterion - Name: Quality as will be contained in the tender documents / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated value is the anticipated cost in the current Financial Year.
two.2) Description
two.2.1) Title
Brechin and Montrose
Lot No
3
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
two.2.4) Description of the procurement
365-66 days per annum, 24 Hour per day response repairs to Council dwellings throughout Angus and works to prepare vacant properties ready for re-letting.
two.2.5) Award criteria
Quality criterion - Name: Quality as will be contained in the tender documents / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated value is the anticipated cost in the current Financial Year.
two.2) Description
two.2.1) Title
Forfar and Kirriemuir
Lot No
4
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
two.2.4) Description of the procurement
365-66 days per annum, 24 Hour per day response repairs to Council dwellings throughout Angus and works to prepare vacant properties ready for re-letting.
two.2.5) Award criteria
Quality criterion - Name: Quality as will be contained in the tender documents / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated value is the anticipated cost in the current Financial Year.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 143-353011
Section five. Award of contract
Lot No
1
Title
Arbroath
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 January 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Derek McNulty Joinery & Building Contractors
Baden Powell Road, , Kirkton Industrial Estate
Arbroath
DD11 3LS
Telephone
+44 1241879690
Fax
+44 1241878670
Country
United Kingdom
NUTS code
- UKM71 - Angus and Dundee City
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,023,148.99
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 16 %
Short description of the part of the contract to be subcontracted
Electrical Work, Asbestos Surveys, Rot Surveys
Section five. Award of contract
Lot No
2
Title
Carnoustie and Monifieth
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 January 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Derek McNulty Joinery & Building Contractors
Baden Powell Road, , Kirkton Industrial Estate
Arbroath
DD11 3LS
Telephone
+44 1241879690
Fax
+44 1241878670
Country
United Kingdom
NUTS code
- UKM71 - Angus and Dundee City
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £581,410.88
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 22 %
Short description of the part of the contract to be subcontracted
Electrical Work, Asbestos Surveys, Rot Surveys
Section five. Award of contract
Lot No
4
Title
Forfar and Kirriemuir
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 January 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
MPS Housing Limited
Dalmacoulter Road, Stirling Road Industrial Estate
Airdrie
ML6 7UD
Telephone
+44 1727290168
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,036,358.24
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 5 %
Short description of the part of the contract to be subcontracted
Scaffolding, Asbestos works, Roofing and Glazing work.
Section five. Award of contract
Lot No
3
Title
Brechin and Montrose
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 January 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
MPS Housing Limited
Dalmacoulter Road, Stirling Road Industrial Estate
Airdrie
ML6 7UD
Telephone
+44 1727290168
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £803,019.40
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 5 %
Short description of the part of the contract to be subcontracted
Scaffold, Asbestos Works, Roofing and glazing
Section six. Complementary information
six.3) Additional information
Requests to participate by groups of contractors should be accompanied by appropriate evidence of agreements reached between members of the group and each contractor shall be jointly and severally responsible for the due performance of the contract.
Council staff and tenants must only be charged Local rate calls when making contact with Contractors.
Contractors will be provided with access to, and training on, the Council’s housing management system and will be required to timeously input various repair details and information.
Contractors will be required to provide access for Council employees to load the required software and upgrades to enable access to the relevant parts of the Council's housing management system.
The Housing Division operates a prioritised Job system with target time response time bandings.
Contractors will be required to operate under a Code of Conduct. The Code will include topics such as all
personnel carrying ID cards & mobile phones/ hand held devices, tidiness, and politeness.
The Council do, on a daily basis, carry out tenant satisfaction surveys to monitor compliance with the
Code of Conduct and workmanship standards.
Contractors will be required to operate an Appointment System offering tenants a range of timeslots during weekdays, evenings and Saturday.
Evidence of the appointment system must be available for inspection at any time as part of our auditing
process. The System must be compliant with Data Protection Law including the GDPR.
Contractors will be required to record and provide the Council with any/ all information related to the Council’s “Scottish Housing Charter” indicators annual submission. Information currently required
includes the length of time taken to complete non-emergency repairs, the number of repairs completed right first time, the number of repairs appointments kept and tenant satisfaction with the repair and
service.
Contractors and their operatives will be required to make use of mobile hand held devices to record tenant satisfaction scores and job
completion times in real-time.
The Coucil reserves the right to request ESPD's from sub-contractors.
Interviews/ presentations will form part of the Quality evaluation.
Prospective bidders are asked to note that the foregoing information is outline and/or draft only for the
purposes of expression of interest in tendering. The full and definitive Specification of Requirements will
be set out in the Invitation To Tender.
Abnormally low tenders and Abnormally high Tenders will be treated in accordance with the relevant section in ESPD Guidance Document.
(SC Ref:641510)
six.4) Procedures for review
six.4.1) Review body
The Scottish Law Courts, c/o Scottish Courts and Tribunals Service
Saughton House, Broomhouse Drive
Edinburgh
EH11 3XD
Telephone
+44 1314443300
Country
United Kingdom
Internet address
https://www.scotcourts.gov.uk/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
General
Reference should be made to Regulation 88 of the Public Contracts (Scotland) Regulations 2015 (the “Regulations”) and independent legal advice should be sought urgently before any claim is commenced.
A claimed breach of the public procurement rules is actionable by any economic operator in legal proceedings brought in the Sheriff Court or the Court of Session in Scotland.
Prior Notice of Proceedings
Proceedings under this regulation may not be brought unless the economic operator has first informed the contracting authority of —
(a) the nature of the claimed breach or apprehended breach of the public procurement rules; and
(b) its intention to bring proceedings in respect of that claimed breach.
Time Limits for Bringing Proceeding
(1) In the case of proceedings seeking an ineffectiveness order (as defined in regulation 91 of the Regulations)
Where a “direct award” contract award notice has been published in accordance with Regulation 52 or where the purchasing body has given “standstill notice” to all bidders in accordance with Regulation 85, then proceeding must be brought within 30 days from the date of publication or sending the notice, as the case may be.
In any other case where an ineffectiveness order is sought, proceedings must be brought within 6 months from the date of the contract being entered into or the date of conclusion of the framework agreement.
(2) In any other case
proceedings must be brought within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen unless the court considers that there is a good reason for extending the period within which proceedings may be brought, in which case the court may extend that period for up to a maximum of 3 months from that date.
six.4.4) Service from which information about the review procedure may be obtained
Scottish Courts and Tribunals Service
Saughton House, Broomhouse Drive
Edinburgh
EH11 3XD
Telephone
+44 1314443300
Country
United Kingdom