Section one: Contracting authority
one.1) Name and addresses
Crown Estate Scotland
Quartermile Two, 2nd Floor, 2 Lister Square
Edinburgh
EH3 9GL
dean.scott@scotland-excel.org.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://crownestatescotland.com/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA29444
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Public Corporation
one.5) Main activity
Other activity
Property
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Marine Data Handling and Analysis
two.1.2) Main CPV code
- 72322000 - Data management services
two.1.3) Type of contract
Services
two.1.4) Short description
To supplement our in-house resources Crown Estate Scotland (CES) wish to appoint a consultant to support our Energy & Infrastructure Team with the data handling tasks critical to the effective management of our tenants’ marine survey data and associated documents uploaded to the Marine Data Exchange (MDE).
two.1.5) Estimated total value
Value excluding VAT: £180,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72322000 - Data management services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
To supplement our in-house resources Crown Estate Scotland (CES) wish to appoint a consultant to support our Energy & Infrastructure Team with the data handling tasks critical to the effective management of our tenants’ marine survey data and associated documents uploaded to the Marine Data Exchange (MDE). The MDE is a digital platform and a data management system developed by Crown Estate (TCE) in 2013 to store, manage and disseminate offshore survey data collected by our tenants throughout the lifetime of a project. It also holds research outputs from evidence programmes such as the Offshore Wind Evidence and Change programme. CES has recently entered a partnership with TCE to use MDE for the collection of its tenants’ marine survey data.
The requirement is for a company with a small team of professionals, who are, ideally, familiar with marine data management standards and offshore survey data to provide data management, insights, and research support during the term of the appointment, in accordance with agreed standards, methodologies and deadlines. Standard tasks will include carrying out the MDE’s Quality Assurance process, creation of Data Highlights and Insights, creation, and management of the MDE series extents (a record of the spatial footprint of the surveys we hold), and on occasion the preparation, validation and upload of survey data and associated discovery standard metadata (further details within the accompanying documentation).
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The initial contract will be for a period of 2 years with the option to extend for a further period of up to 2 years (2 x 12 months extensions) subject to satisfactory financial and contractual performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
SPD (SCOTLAND) QUESTION - 4B.1.1 General Yearly Turnover
SPD (SCOTLAND) QUESTION - 4B.5 Insurance
SPD (SCOTLAND) QUESTION - 4B.6 Other Economic or Financial Requirements
Minimum level(s) of standards possibly required
Minimum level(s) of standards required:
Bidders will be required to have a general Yearly turnover of a minimum of 90,000.00 GBP for the last two (2) years.
Insurance Required:
- Employers’ liability - Statutory minimum indemnity limit of FIVE MILLION POUNDS (5,000,000) STERLING each and every claim
- Public and products liability - A minimum indemnity limit of ONE MILLION POUNDS (1,000,000) STERLING each and every claim
- Professional Risk Indemnity - A minimum indemnity limit of ONE MILLION POUNDS (1,000,000) STERLING each and every claim
- Statutory third-party motor vehicle insurance – To be evidenced by way of a MV certificate in the COMPANY name, OR where there is no company fleet and employees use their own vehicles instead, a letter signed by a person of appropriate authority confirming that the provider has ongoing arrangements in place to ensure that employees' vehicles are appropriately insured and maintained for business purposes.
Other Economic or Financial Requirements
Crown Estate Scotland will utilise Dun & Bradstreet (D&B) Failure Score of 30 or above. Tenderers (including all participants in a group) are required to have a Failure Score of 30 or above in order to demonstrate its financial strength and stability.
It is recommended that Tenderers review their own D&B Failure Score in advance of submitting a Tender Submission. Where the Tenderer does not have a D&B Failure Score, or where the Tenderer does not consider that the D&B Failure Score reflects their current financial status; the Tenderer may give an explanation within the Tender Submission, together with any relevant supporting alternative evidence which demonstrates its financial strength/stability.
Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score, they must provide their audited financial accounts for the previous 3 years as part of their SPD Submission in order that Crown Estate Scotland may assess these to determine the suitability of the Tenderer to undertake a contract of this size.
Where a Tenderer does not meet the minimum financial requirements in its own right and wishes to rely on the financial standing of a parent company, Tenderers should provide a statement that they commit to obtaining a parent company guarantee in the form attached in the Standard Documents Parent Company Guarantee.
Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed and each must achieve a D&B failure score of 30 or above.
Where a sub-contractor material to the performance of the Contract or where the Tenderer intends to sub-contract more than 25% of any contract value to a single sub-contractor, the Tenderer may be required to confirm that the sub-contractor(s) has a D&B failure score of 30 or above. Crown Estate Scotland reserves the right to request one copy of all sub-contractor last 3 financial years' audited accounts and details of significant changes since the last financial year end.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Throughout the duration of the Contract, the Service Provider’s performance will be monitored and evaluated, as per the conditions and requirements contained within the tender documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 February 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 February 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=754960.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
A summary of the expected community benefits has been provided as follows:
Tenderers are expected to provide proposals regarding how they will add value towards community benefits, which will be considered as
part of their tender submission. Please detail the actions that the Tenderer will take to deliver community benefits.
Factors to consider as opportunities for community benefits could include:
- Generating employment and training opportunities for priority groups;
- Vocational training;
- Training existing workforce;
- Equality and diversity initiatives;
- Working with schools, colleges, universities to offer work experience or educational/professional advice;
- Community engagement events or providing value to the local community;
- Minimising negative environmental impacts.
(SC Ref:754960)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=754960
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
Country
United Kingdom