Section one: Contracting authority
one.1) Name and addresses
Caerphilly County Borough Council
Penallta House
Hengoed
CF82 7PG
Contact
Annie Pockett
Telephone
+44 1443863352
Fax
+44 1443863167
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierIive.proactisp2p.com/Account/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://suppIierIive.proactisp2p.com/Account/Login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Ongoing Applications
Reference number
DPS1004594 (CCBC/DPS1004337/24/AP)
two.1.2) Main CPV code
- 80000000 - Education and training services
two.1.3) Type of contract
Services
two.1.4) Short description
Caerphilly County Borough Council ('the Council') has established a Dynamic Purchasing System (‘DPS’) for training providers that can provide courses, qualifications and accreditations for employees and residents of the borough for a wide variety and range of services. The initial DPS has now been set up and is open for ongoing applications for new providers to join throughout the DPS validity period.
two.1.5) Estimated total value
Value excluding VAT: £7,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79632000 - Personnel-training services
- 80000000 - Education and training services
- 80500000 - Training services
- 80510000 - Specialist training services
- 80511000 - Staff training services
- 80520000 - Training facilities
- 80521000 - Training programme services
- 80522000 - Training seminars
- 80530000 - Vocational training services
- 80531000 - Industrial and technical training services
- 80531100 - Industrial training services
- 80531200 - Technical training services
- 80532000 - Management training services
- 80533100 - Computer training services
- 80533000 - Computer-user familiarisation and training services
- 80540000 - Environmental training services
- 80550000 - Safety training services
- 80560000 - Health and first-aid training services
- 80561000 - Health training services
- 80562000 - First-aid training services
- 80570000 - Personal development training services
- 80610000 - Training and simulation in security equipment
- 92111100 - Training-film and video-tape production
- 92312212 - Services related to the preparation of training manuals
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Within the boundaries of Caerphilly County
two.2.4) Description of the procurement
A wide variety of training requirements are required by the Council to meet its needs to facilitate training, upskilling and learning across the Council (employees) and the Borough (residents).
The Council aims to be able to provide a broad range of individual courses, qualifications and training for employees and residents as required, in addition to planned, bespoke courses/training packages/pathways for groups or individuals. Courses can include technical and vocational qualifications, licences, and courses with a specific focus on growth areas aligning to local labour market needs. Qualifications and courses can range from entry level upwards, accredited to non-accredited courses and general additional learning and training.
The DPS can be utilised by all departments across the Local Authority. However, in particular the Council has developed a robust, single employment support model through the coordinated delivery of Welsh Government’s Communities for Work Plus (CfW+) and the UK Government’s Shared Prosperity Fund (SPF) People and Skills Pillar (and any other schemes / grants that the Council can potentially receive). As part of this model the Caerphilly Employability Team support our residents (both employed and unemployed) to gain appropriate and relevant qualifications as well as access to courses to enable them to upskill and obtain employment in their chosen route and this DPS will also assist in the Council meeting these objectives.
Training provision will typically be required (but not limited to) for requirements related to the following areas however it should be noted the Council reserves the right to include other services linked to the subject matter of this DPS: -
- Construction.
- Rail.
- Civil & Plant.
- Security.
- Administration.
- Hospitality.
- Care.
- Green Skills.
- HGV/Driving.
- Hair & Beauty.
- General Employment Focused Courses.
- Wellbeing and Mental Health First Aid - Soft Skills.
- Creative & Media.
- Housing & Estates.
- Numeracy and maths courses ranging from entry level – level 2.
- Essential Skills Wales.
- Family Learning courses / qualifications
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The DPS validity period is for an initial period of five (5) years with option to extend for a further five (5) years. The Council reserves the right to shorten or lengthen the validity period as required.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 999
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Applicants will be required to provide details of certifications, qualifications, accreditations demonstrating their ability to provide the training they are able to provide.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Contract performance requirements will be set out in the further competition and quotation documentation.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-021907
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 December 2029
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
21 December 2029
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 21 December 2029
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Applicants must apply to join this DPS by completing the following process:
1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login
2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.).
3.Enter your correct Organisation Name, Details and Primary Contact Details.
4.Please make a note of the Organisation ID and User Name, then click "Register".
5.You will then receive an email from the system asking you follow a link to activate your account.
6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.
7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.
8.Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.
9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.
10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will
enter the Supplier Home page.
11.From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.
12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.
13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the ‘Request Documents’ option and click to download all documents.
14.You can now either complete your response or "Decline" this opportunity.
All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.
A supplier guide is available via the portal and this contract notice detailing how to use register on the Proactis Plaza system.
If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=147302.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits and Social Value will be include in specific mini competitions / quotations.
(WA Ref:147302)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom