Section one: Contracting authority
one.1) Name and addresses
West Sussex County Council
County Hall,West Street
CHICHESTER
PO191RQ
Contact
Rachel Ayres
rachel.ayres@westsussex.gov.uk
Telephone
+44 3302225702
Country
United Kingdom
Region code
UKJ27 - West Sussex (South West)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.westsussex.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sesharedservices/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Energy Management Back-Office Support Services Contract
two.1.2) Main CPV code
- 71314200 - Energy-management services
two.1.3) Type of contract
Services
two.1.4) Short description
This Invitation to Tender (ITT) is issued by WSCC to seek and identify suitably qualified and interested organisations from the private, public and third (voluntary, community and charitable) sector for the provision of Energy Management Back-office Support (the Services).
For the purposes of this Procurement, the term Services is used to describe the entire range of the Services required. The disciplines within that range required for this Procurement are as follows:
• Invoice validation
• Supplier/query management
• Management of TEAM Sigma database
• Processing of EDI files into TEAM Sigma
• Processing of manual invoice entry into TEAM Sigma
• Provision of a support desk for WSCC SLA schools
• Preparation of Accountslink files
• Monthly performance reporting
• Monthly/quarterly management meetings (these can be electronic via MS Teams)
Please refer to Document 02 - The Specification for full details of the requirement.
two.1.5) Estimated total value
Value excluding VAT: £380,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71314000 - Energy and related services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
For the purposes of this Procurement, the term Services is used to describe the entire range of the Services required. The disciplines within that range required for this Procurement are as follows:
• Invoice validation
• Supplier/query management
• Management of TEAM Sigma database
• Processing of EDI files into TEAM Sigma
• Processing of manual invoice entry into TEAM Sigma
• Provision of a support desk for WSCC SLA schools
• Preparation of Accountslink files
• Monthly performance reporting
• Monthly/quarterly management meetings (these can be electronic via MS Teams)
Please refer to Document 02 - The Specification for full details of the requirement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that the Contract will be awarded for an initial period of 3 years from the Commencement Date, with an option to extend on the same terms and conditions at WSCC's discretion by up to 24 months (2) years in aggregate taking the maximum term of the contract to 5 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 February 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
24 February 2023
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom