Section one: Contracting authority
one.1) Name and addresses
Derry City and Strabane District Council
Council Offices, 98 Strand Road
Derry
BT48 7NN
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T22-147BUS Supply of Traffic Management for Events 2023-26
two.1.2) Main CPV code
- 63712700 - Traffic control services
two.1.3) Type of contract
Services
two.1.4) Short description
Derry City and Strabane District Council (DCSDC) invites tenders from suitably experienced organisations for the provision of Traffic Management at our events. Derry City and Strabane District Council has established a public outdoor events programme for 2023 – 2026, which includes a number of major events throughout the year such as; • Strabane/Lifford Half Marathon • Foyle Maritime Festival-Derry (Please note that the Foyle Maritime Festival is a bi-annual event with the next one due to take place in 2024) • Waterside Half Marathon-Derry • Halloween Carnival Celebrations-Derry and Strabane • Christmas lights switch on and Celebrations-Derry and Strabane • St Patrick’s Day Festival Weekend-Derry and Strabane Additional public events and celebrations may be programmed on an ad hoc basis. These events may vary in nature, scale and requirements. Tenders are now invited from competent organisations for the provision of traffic management for these and any other events in accordance with the contract term. The requirements within this tender are grouped in the following Lots: Lot 1 –Festival Events Lot 2 –Sporting Events Suppliers may apply for any or all Lots. ‘TM’ referenced in this document refers to ‘Traffic Management’ Contract Term - This contract will be issued for a period of 3 years. The contract will be in two lots. Tenderers will be able to provide a tender submission for one or both lots. Tenders capability for carrying out one or both lots will be assessed on their methodology and approach to each event specification. Please refer to CfT documents for further details.
two.1.5) Estimated total value
Value excluding VAT: £120,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
two.2) Description
two.2.1) Title
Festival Events
Lot No
1
two.2.2) Additional CPV code(s)
- 63712700 - Traffic control services
two.2.3) Place of performance
NUTS codes
- UKN0A - Derry City and Strabane
two.2.4) Description of the procurement
Derry City and Strabane District Council (DCSDC) invites tenders from suitably experienced organisations for the provision of Traffic Management at our events. Derry City and Strabane District Council has established a public outdoor events programme for 2023 – 2026, which includes a number of major events throughout the year such as; • Strabane/Lifford Half Marathon • Foyle Maritime Festival-Derry (Please note that the Foyle Maritime Festival is a bi-annual event with the next one due to take place in 2024) • Waterside Half Marathon-Derry • Halloween Carnival Celebrations-Derry and Strabane • Christmas lights switch on and Celebrations-Derry and Strabane • St Patrick’s Day Festival Weekend-Derry and Strabane Additional public events and celebrations may be programmed on an ad hoc basis. These events may vary in nature, scale and requirements. Tenders are now invited from competent organisations for the provision of traffic management for these and any other events in accordance with the contract term. The requirements within this tender are grouped in the following Lots: Lot 1 –Festival Events Lot 2 –Sporting Events Suppliers may apply for any or all Lots. ‘TM’ referenced in this document refers to ‘Traffic Management’ Contract Term - This contract will be issued for a period of 3 years. The contract will be in two lots. Tenderers will be able to provide a tender submission for one or both lots. Tenders capability for carrying out one or both lots will be assessed on their methodology and approach to each event specification. Please refer to CfT documents for further details.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £120,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Sporting Events
Lot No
2
two.2.2) Additional CPV code(s)
- 63712700 - Traffic control services
two.2.3) Place of performance
NUTS codes
- UKN0A - Derry City and Strabane
two.2.4) Description of the procurement
Derry City and Strabane District Council (DCSDC) invites tenders from suitably experienced organisations for the provision of Traffic Management at our events. Derry City and Strabane District Council has established a public outdoor events programme for 2023 – 2026, which includes a number of major events throughout the year such as; • Strabane/Lifford Half Marathon • Foyle Maritime Festival-Derry (Please note that the Foyle Maritime Festival is a bi-annual event with the next one due to take place in 2024) • Waterside Half Marathon-Derry • Halloween Carnival Celebrations-Derry and Strabane • Christmas lights switch on and Celebrations-Derry and Strabane • St Patrick’s Day Festival Weekend-Derry and Strabane Additional public events and celebrations may be programmed on an ad hoc basis. These events may vary in nature, scale and requirements. Tenders are now invited from competent organisations for the provision of traffic management for these and any other events in accordance with the contract term. The requirements within this tender are grouped in the following Lots: Lot 1 –Festival Events Lot 2 –Sporting Events Suppliers may apply for any or all Lots. ‘TM’ referenced in this document refers to ‘Traffic Management’ Contract Term - This contract will be issued for a period of 3 years. The contract will be in two lots. Tenderers will be able to provide a tender submission for one or both lots. Tenders capability for carrying out one or both lots will be assessed on their methodology and approach to each event specification. Please refer to CfT documents for further details.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £120,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 February 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 9 August 2023
four.2.7) Conditions for opening of tenders
Date
10 February 2023
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Courts of Justice NI
Belfast
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Courts of Justice NI
Belfast
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
High Courts of Justice NI
Belfast
Country
United Kingdom