Section one: Contracting authority
one.1) Name and addresses
Broxtowe Borough Council
Beeston
NOTTINGHAM
NG91AB
Telephone
+44 1159177777
Country
United Kingdom
Region code
UKF16 - South Nottinghamshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BP1018 - Supply and Management of Park Attendant Services
Reference number
BP1018
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
THIS CONTRACT IS NOT FOR EMPLOYMENT AGENCIES TO SUPPLY STAFF DIRECT TO THE COUNCIL.
Broxtowe Borough Council requires one Service Provider to Supply and manage personnel to perform the role of Park Attendants for the Council.
This is a key contract, as the end user (the public), expect to be provided with clean and safe park and sports facilities, that in some cases they have paid in advance for. Reliability of supply of personnel is essential in this contract and failure to provide this will lead to a breach of contract. Efficient and effective performance of the contract requirements is paramount and non-performance will be actively managed.
The Service Provider will work effectively with the Council's other providers who provide services such Public Open Space Surveillance operators, relevant departments and parks maintenance operations.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
two.2.3) Place of performance
NUTS codes
- UKF15 - North Nottinghamshire
- UKF16 - South Nottinghamshire
Main site or place of performance
Borough of Broxtowe
two.2.4) Description of the procurement
THIS CONTRACT IS NOT FOR EMPLOYMENT AGENCIES TO SUPPLY STAFF DIRECT TO THE COUNCIL.
Broxtowe Borough Council requires one Service Provider to Supply and manage personnel to perform the role of Park Attendantsfor the Council.
This is a key contract, as the end user (the public), expect to be provided with clean and safe park and sports facilities, that in some cases they have paid in advance for. Reliability of supply of personnel is essential in this contract and failure to provide this will lead to a breach of contract. Efficient and effective performance of the contract requirements is paramount and non-performance will be actively managed.
The Service Provider will work effectively with the Council's other providers who provide services such Public Open Space Surveillance operators, relevant departments and parks maintenance operations.
The three roles comprise of:
Summer Attendants
The Service Provider is required to provide high profile fixed attendants (role 1) at two Council managed parks and recreation grounds (one attendant at each park/recreation ground).
The Service Provider is required to provide a high profile mobile attendant (role 2) and vehicle, to cover the parks and recreation grounds as detailed and to supervise as necessary, the two fixed sites.
Football Attendant
The Service Provider is required to provide high profile football attendants (role 3) at up to eight Council run parks and recreation grounds. The football season runs from the third Saturday in August until the first Sunday in May, unless otherwise agreed.
Additional Summer Attendant
In addition, it may sometimes be necessary to employ an additional attendant on the mobile route to cover a fixture..
The Council requires the supply of the correct personnel, at the correct location at the correct time.
The current provider has stated they believe TUPE applies. Bidders wishing to access the TUPE information provided to the Council will need to download and sign the agreement and return it to the Council via the messaging function on the e-procurement system
Please visit the Council's e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the e-tendering system). Please search for BP1018.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
For period or periods up to 36 months. Maximum contract term of 60 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
For period or periods up to 36 months. Maximum contract term of 60 months.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As per tender documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 February 2023
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 February 2023
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Broxtowe Borough Council
Council Office, Foster Avenue, Beeston
Nottingham
NG9 1AB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to bidders of the award decision. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.