Section one: Contracting authority/entity
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Telephone
+44 1443848585
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Stem Cell Collection Equipment, Consumables and Maintenance
Reference number
WBS/STA/739
two.1.2) Main CPV code
- 38434520 - Blood analysers
two.1.3) Type of contract
Supplies
two.1.4) Short description
Stem cell collection apparatus, consumables and associated maintenance to support the establishment of a new in-house NHS Stem Cell Collection Service
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £290,000
two.2) Description
two.2.2) Additional CPV code(s)
- 38434520 - Blood analysers
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Velindre Cancer Centre, Velindre Road, Cardiff.
two.2.4) Description of the procurement
Purchase of 2 Apheresis Stem Cell Spectra Optia machines, plus consumables and maintenance for the equipment life. Via the publication of a Prior Information Notice 02/12/20 (PIN WA Ref: 106238), the Authority sought expressions of interest from suitable candidates to provide the Apheresis Stem Cell Collection Service to the current specification. No such expressions were received.
two.2.11) Information about options
Options: Yes
Description of options
Options to purchase consumables and maintenance beyond the manufacturers original asset life of 10 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Failure to implement the collection centre in accordance with the WBS technical requirements would result in the service being unable to provide stem cells for both Welsh and global patients, removing the contingency site for stem cell collection. New equipment requires evaluation in a live donor scenario. This would result in an extension to the validation process for an undetermined period.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Authority therefore intends to award a contract under the provisions of the Negotiated Procedure without Prior Notification (Regulation 32) to Terumo BCT for the purchase of 2 Apheresis Stem Cell Spectra Optia machines, along with the associated consumables and appropriate maintenance agreements, for the life of the equipment as recommended by the manufacturer. Changing the equipment collection system would most likely result in adjustments being required to the collection service operation model, as no two systems operate to the same specification. Subsequently this would impact upon the Service ability to collect sufficient cells within an acceptable timeframe, to meet the needs of the patient awaiting treatment e.g. more days may be required to collect the stem cells. The WBMDR collection centre provides contingency for Stem Cell Apheresis collection at the University Hospital of Wales (UHW) and vice versa. The ‘Spectra Optia’ Apheresis machines are already in situ at UHW. Purchasing different equipment would require UHW nurses to be trained in the use of the new equipment. WBMDR Nurses and those within the University Hospital of Wales (which provide continuity in case of service failure at either site), are all trained to use the Spectra Optias and have no experience of using alternative systems. Requirement to re-train on an alternative solution will result in a delay to provision of stem cells for patients. Particularly as the majority of staff at this time are diverted to supporting the NHS Wales response to the Covid-19 pandemic. The Authority needs to publish this notice in accordance with the Public Contract Regulations 2015, under Regulation 32 (Use of the negotiated procedure without prior publication), specifically: 32(1) In the specific cases and circumstances laid down in this regulation, contracting authorities may award public contracts by a negotiated procedure without prior publication. General grounds: 32(2)(b)(ii) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:— 2(b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:— (ii) competition is absent for technical reasons.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
WBS/STA/739
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
18 January 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Terumo BCT Ltd
Old Belfast , Millbrook
Larne
BT402SH
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £290,000
Section six. Complementary information
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=107338.
(WA Ref:107338)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom