Scope
Reference
980173791
Description
Ubico Ltd operates a network of depots and Household Waste Recycling Centres (HWRCs) across Gloucestershire. These sites utilise a wide range of plant and machinery, including static and mobile compactors, sorting lines, baling machines and associated equipment, all of which are critical to the effective delivery of waste management and recycling services. The reliability and safe operation of this equipment is essential to ensuring that services run smoothly, minimising downtime, and protecting both staff and service users.
Ubico has an in-house team of technicians who carry out routine servicing and day-to-day maintenance of the equipment. However, due to the specialist nature of certain tasks and the scale of operations across multiple sites, additional external support is required. The appointed supplier will provide specialist service and maintenance expertise to complement Ubico’s internal resource, particularly in areas such as major repairs, electrical diagnostics, technical fault finding, hydraulic servicing, and software updates. The supplier will also be required to provide parts, cover for periods of staff absence, and emergency call out support to ensure continuity of service.
The contract will cover both planned preventative maintenance (PPM) and reactive works. This includes annual inspections, repairs to address breakdowns, refurbishment of equipment where required, and the timely supply and fitting of genuine parts to maximise equipment life and operational efficiency. In addition, the supplier will support Ubico by training internal technicians and operators, ensuring that high standards of operation, repair and safety compliance are maintained across all sites.
This procurement seeks to appoint a supplier who can work in partnership with Ubico to ensure that compactors, balers, sorting lines and associated equipment are maintained to the highest standard. The supplier will play a key role in minimising downtime, promoting value for money, and ensuring Ubico continues to deliver reliable, safe, and efficient waste and recycling services throughout Gloucestershire.
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Contract 1. Static Compactors, Baler and Sorting Line
Supplier
Contract value
- £875,000 excluding VAT
- £1,050,000 including VAT
Above the relevant threshold
Award decision date
7 January 2026
Date assessment summaries were sent to tenderers
7 January 2026
Standstill period
- End: 16 January 2026
- 8 working days
Earliest date the contract will be signed
23 January 2026
Contract dates (estimated)
- 16 February 2026 to 15 February 2029
- Possible extension to 31 January 2030
- 3 years, 11 months, 13 days
Description of possible extension:
2 x 12 month extension options
Main procurement category
Services
CPV classifications
- 39713300 - Rubbish compactors
- 43411000 - Sorting and screening machines
- 50000000 - Repair and maintenance services
- 50530000 - Repair and maintenance services of machinery
Contract locations
- UKK13 - Gloucestershire
Information about tenders
- 7 tenders received
- 7 tenders assessed in the final stage:
- 7 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
Capital Compactors Limited
- Companies House: 03954111
Oak Park, Ryelands Lane, Ryelands Lane, Droitwich
Worcestershire
WR9 0QZ
United Kingdom
Region: UKG12 - Worcestershire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Static Compactors, Baler and Sorting Line
Contracting authority
Ubico Ltd
- Public Procurement Organisation Number: PPZT-4245-XXTP
Central Depot, Swindon Road, Gloucestershire
Cheltenham
GL51 9JZ
United Kingdom
Contact name: Marius Pruteanu
Email: marius.pruteanu@ubico.co.uk
Region: UKK13 - Gloucestershire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)