Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Bain Maries, Hot Cupboards, Merchandiser Display Units and Modular Counter Units
Reference number
CAT-21-001-001
two.1.2) Main CPV code
- 39310000 - Catering equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The award of a framework agreement by Education Authority Northern Ireland (EANI) without prior publication
of a call for competition in the Official Journal of the European Union, in respect of the provision of Bain Maries, Hot Cupboards, Merchandiser Display Units and Modular Counter Units for EANI CAT-21-001-001 as further described in OJEU Contract Notice.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £105,000
two.2) Description
two.2.2) Additional CPV code(s)
- 39310000 - Catering equipment
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Supply of Bain Maries, Hot Cupboards, Merchandiser Display Units and Modular Counter Units.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
The original call off contract was for the period 17 October up to 31 July 2024 with an option to extend for one year up to 31 July 2025. The original call off contract was for a maximum value of £210,874.00 this modification is to increase the value of this contract by a maximum of 50% £105,000.
Further additional services, which were not included in the original procurement, have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i) The need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen. Namely, unprecedented staff shortages in the catering industry and industrial action by staff has meant that Catering Service have had to supplement their service provision by having more ready to eat hot Grab and Go items – the presentation and display of these requires heated display units. This has resulted in increased spend on such items unforeseeable by EANI. Accordingly, a modification of value is required in order to amend the contract to allow the purchase of additional display units.
(ii) The modification does not alter the overall nature of the contract. Other than the value of the call off contract being increased the nature of the call off contract is not being amended; and
(iii) Any increase in price does not exceed 50% of the value of the original contract or framework agreement. The upper estimate of the original contract was £210,874.00 this modification is for £105,000 which is less than 50% of the original maximum value of £210,874.00. This does not exceed 50% of the value of the original contract.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
11 January 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Stephens Catering Equipment Co Ltd
Ballymena
BT42 4NY
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.stephenscateringequipment.com/
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £105,000
Total value of the contract/lot/concession: £105,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom