Section one: Contracting authority
one.1) Name and addresses
Delta Academies Trust
Education House, Spawd Bone Lane
Knottingley
WF11 0EP
Contact
Phil Thacker
phil.thacker@deltatrust.org.uk
Country
United Kingdom
Region code
UKE4 - West Yorkshire
Companies House
07386086
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.deltatrust.org.uk/current-tender-opportunities/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Delta Academies Trust - ICT Supply Partner
Reference number
DELTA_ICT_0123
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Delta Academies Trust is made up of 53 academies, including 34 primaries, 16 secondaries, 1 all-through and 2 alternative provision academies. Predominantly based around Yorkshire and the Humber, we meet regularly, share resources and ideas and employ a large team of specialist primary and secondary experts who work and teach across our schools. This approach has given staff great resources and allowed pupils and students to flourish and achieve.
The Head Office is based in Knottingley.
Our Mission Statement is to improve educational outcomes for communities in the North of England, creating a sustainable organisation that improves our society and the wider environment. This mission statement is underpinned by the following key strategies and core values.
In line with the government White Paper, the Trust expects to grow in the lifetime of the contract to a total of 70 schools (maximum)
The ICT support at the Trust is currently all delivered 'in house' through a central team who provide full technical support, installation services, technical support and Trust level strategic leadership.
The Trust does benefit from a degree of standardisation in its ICT solution, but at the same time is also cognisant that ICT solutions and technology is developing rapidly. This said, for some years the Trust has maintained a 'cloud first' strategy.
In terms of supply of goods and to a degree any necessary ad-hoc services the Trust has relied upon a mix of different organisations and manufacturers. To enable the Trust's IT team to focus on the management of ICT and also to not need to be concerned with the increasing challenges regarding ICT supply, multiple procurements and any 'call off' type implementation requirements the decision has been taken to identify an ICT Supply Partner. Further details of what the Supply Partner will need to provide are noted below but at a high level, the Partner will be responsible for the supply of equipment, software and add-hoc professional services through multiple ongoing projects over the lifetime of the contract.
Equipment
• All hardware supply on a project and ad-hoc basis
• Maintenance of supplied equipment
• Equipment disposal
• Cabling
• Digital signage
• Asset tagging
• Software eg Microsoft licencing
• Technical training as necessary
• Technical delivery if necessary
General
• ICT design with construction and design teams eg for new free Schools
• Online portal for agreed goods
• Order management processes including multi-site delivery from one PO
• Innovation & ongoing input into SND (Standard Network Design)
• Collective partnership (CSR) targets aligned to the Trust objectives
Discretionary
• Equipment Disposal
• Cabling
• Large Space AV
• CCTV
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There will NOT be an initial requirement for TUPE
two.1.5) Estimated total value
Value excluding VAT: £20,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
- 32410000 - Local area network
- 32420000 - Network equipment
- 48190000 - Educational software package
- 51600000 - Installation services of computers and office equipment
- 72500000 - Computer-related services
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Delta Academies Trust is made up of 53 academies, including 34 primaries, 16 secondaries, 1 all-through and 2 alternative provision academies. Predominantly based around Yorkshire and the Humber, we meet regularly, share resources and ideas and employ a large team of specialist primary and secondary experts who work and teach across our schools. This approach has given staff great resources and allowed pupils and students to flourish and achieve.
The Head Office is based in Knottingley.
Our Mission Statement is to improve educational outcomes for communities in the North of England, creating a sustainable organisation that improves our society and the wider environment. This mission statement is underpinned by the following key strategies and core values.
In line with the government White Paper, the Trust expects to grow in the lifetime of the contract to a total of 70 schools (maximum)
The ICT support at the Trust is currently all delivered 'in house' through a central team who provide full technical support, installation services, technical support and Trust level strategic leadership.
The Trust does benefit from a degree of standardisation in its ICT solution, but at the same time is also cognisant that ICT solutions and technology is developing rapidly. This said, for some years the Trust has maintained a 'cloud first' strategy.
In terms of supply of goods and to a degree any necessary ad-hoc services the Trust has relied upon a mix of different organisations and manufacturers. To enable the Trust's IT team to focus on the management of ICT and also to not need to be concerned with the increasing challenges regarding ICT supply, multiple procurements and any 'call off' type implementation requirements the decision has been taken to identify an ICT Supply Partner. Further details of what the Supply Partner will need to provide are noted below but at a high level, the Partner will be responsible for the supply of equipment, software and add-hoc professional services through multiple ongoing projects over the lifetime of the contract.
Equipment
• All hardware supply on a project and ad-hoc basis
• Maintenance of supplied equipment
• Equipment disposal
• Cabling
• Digital signage
• Asset tagging
• Software eg Microsoft licencing
• Technical training as necessary
• Technical delivery if necessary
General
• ICT design with construction and design teams eg for new free Schools
• Online portal for agreed goods
• Order management processes including multi-site delivery from one PO
• Innovation & ongoing input into SND (Standard Network Design)
• Collective partnership (CSR) targets aligned to the Trust objectives
Discretionary
• Equipment Disposal
• Cabling
• Large Space AV
• CCTV
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There will NOT be an initial requirement for TUPE
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £20,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 February 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
17 February 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Delta Academies Trust
Knottingley
Country
United Kingdom