Section one: Contracting authority
one.1) Name and addresses
Tower Hamlets
Mulberry Place, 5 Clove Crescent, Town Hall
London
E14 2BG
Contact
Mr Neil Ward
Telephone
+44 2073645000
Country
United Kingdom
NUTS code
UKI42 - Tower Hamlets
Internet address(es)
Main address
http://www.towerhamlets.gov.uk
Buyer's address
http://www.towerhamlets.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
R5963 Corporate Finance System
Reference number
DN703440
two.1.2) Main CPV code
- 72210000 - Programming services of packaged software products
two.1.3) Type of contract
Services
two.1.4) Short description
The Mayor and Burgesses of the London Borough of Tower Hamlets intend to enter into a
contract with Unit4 in respect of the services described below. The proposed contract is
term 3 years.
The Agresso (Business World Enterprise Resource Planning) application is the system used
by the entire council for the management of its finances. The application is essential IT
infrastructure as it provides accounting functionality which enables budget allocation and
management across the whole council.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £797,139
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI4 - Inner London – East
two.2.4) Description of the procurement
The Agresso (Business World Enterprise Resource Planning) application is the system used
by the entire council for the management of its finances. The application is essential IT
infrastructure as it provides accounting functionality which enables budget allocation and
management across the whole council.
The firm also provides support and maintenance under this contract. In addition Agresso will
also be hosted by Unit 4.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
This award is lawful in accordance with the regulation 32(2)(b)(ii) because the competition
is absent for technical reasons. The council has used the Agresso application for a number of
years, and the system is an essential part of the council's IT infrastructure such that any
down time or system failure would have a detrimental affect on the running of the council's
services.
At the present time it would be impossible for the council to procure an alternative economic
operator to provide this service. This is because, the council has embarked on a wider
assessment of its infrastructural IT provision - with respect to Finance, HR and Procurement.
Therefore it is key that stability of provision is ensured over the next few years to allow
proper consideration of the above mentioned aspects.
No other economic provider would be able to provide this service at this time. The
application is currently hosted by an external third party; this arrangement is drawing to a
conclusion. It will not be possible for the application and the data to be hosted by a third
party in the future due to the availability of support for third party hosting
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
Contract No
R5968 Corporate Finance System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 December 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Unit 4 Business Software Limited
C/O DAC Beachcroft LLP, Portwall Place, Portwall Lane
Bristol
BS1 9HS
Country
United Kingdom
NUTS code
- UKI4 - Inner London – East
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £797,139
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
London Borough Of Tower Hamlets
London
Country
United Kingdom