Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence
MOD Abbey Wood, Filton
Bristol
BS34 8JH
Contact
Chris Selway
For the attention of
selway christine
Email(s)
Telephone
+44 3001662683
Country
United Kingdom
one.2) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
one.3) Main activity
Defence
one.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities:
No
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract
Combat Systems Highway
two.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 3: Defence services, military defence services and civil defence services
Main site or location of works, place of delivery or of performance
Barnstaple
NUTS code
- UK - United Kingdom
two.1.4) Short description of the contract or purchase(s)
In service support for Combat System Highway
two.1.5) Common procurement vocabulary (CPV)
- 50330000 - Maintenance services of telecommunications equipment
two.2) Total final value of contract(s)
two.2.1) Total final value of contract(s)
Value: £1,604,463
Excluding VAT
Section four: Procedure
Type of procedure
Negotiated without publication of a contract notice
Justification for the award of the contract without prior publication of a contract notice
1) Justification for the choice of the negotiated procedure without prior publication of a contract notice
No tenders or no suitable tenders in response to: negotiated procedure competition
All tenders submitted in reply to an open procedure, a restricted procedure or competitive dialogue were irregular or inacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria: yes
The periods for the restricted procedure and the negotiated procedure with prior publication of a contract notice are incompatible with the urgency resulting from a crisis: no
Extreme urgency brought about by events unforeseeable by the contracting authority/entity: no
The works/goods/services can be provided only by a particular tenderer for reasons that are:
technical
The contract concerns research and development services other than those referred to in the regulations: no
The products involved are manufactured purely for the purpose of research, experiment, study or development: no
Additional works/deliveries/services are ordered under strict conditions: no
For supplies quoted and purchased on a commodity market: no
New works/services, constituting a repetition of existing works/services: no
Contract related to the provision of air and maritime transport services for the armed forces deployed or to be deployed abroad: no
The Ministry of Defence (‘the Authority’), intends to place a Contract of up to 7 years with SEA Limited (‘SEA’) for In Service Support to Combat System Highway. The estimated value of this contract is £3,820,000.
It is considered that this Contract can be placed using the Negotiated Procedure without Prior Publication of a Contract Notice pursuant to Regulation 16(1)(a)(ii) of the UK Defence and Security Public Contracts Regulations 2011 for Technical Reasons. SEA is the Design Organisation (DO) for the Combat Systems Highway (CSH), a legacy safety critical system and has provided support to the CSH since 1984. As such, SEA is the only entity with the requisite in-depth technical knowledge, expertise and specific know-how as well as the tools, test equipment and means necessary to fulfil this requirement. It is considered that to utilise another contractor which does not have access to these resources could present significant safety risks for the Ministry of Defence. Without access to the proprietary documentation, technical drawings, tooling and test equipment, specific manufacturing processes and knowledge and expertise, any goods provided by another entity would require new testing, new verification, and validation to ensure that the Safety and Suitability for Service of the system, operational performance and effectiveness, and the interoperability is not compromised and that the Safety Case for the system is not invalidated. This would all be at a disproportionate cost and time to the Authority.
four.2) Award criteria
four.2.1) Award criteria
Lowest price
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
703990450-RT
four.3.2) Previous publication(s) concerning the same contract
Voluntary ex ante transparency notice
Notice number: 2022/S 000-021978 of 10 August 2022
Section five: Award of contract
Contract No
703990450
five.1) Date of contract award decision
30 November 2022
five.2) Information about offers
Number of offers received
1
Number of offers received by electronic means
1
five.3) Name and address of economic operator in favour of whom the contract award decision has been taken
Systems Engineering Assessment Ltd
Barnstaple
Email(s)
Country
United Kingdom
five.4) Information on value of contract
Initial estimated total value of the contract
Value: £3,820,000
Excluding VAT
Total final value of the contract
Value: £1,604,463
Excluding VAT
five.5) Information about subcontracting
The contract is likely to be sub-contracted: No
Section six: Complementary information
six.1) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No