Scope
Reference
C29087
Description
Design, removal and re-livery of Locomotives
DRS does not consider itself bound by the Procurement Act 2023 (PA23) and associated procurement legislation (together the "UK procurement legislation") on the basis that, operating commercially, it is not a public authority, nor does it carry out any utility activities. Accordingly, this Procurement is not, and does not purport to be, subject to UK procurement legislation. For the avoidance of doubt, Tenderers are put on notice that the publication of this document and any other document that relates to this Procurement (including the relevant tender notice) is published voluntarily and nothing in this document, or any other document that DRS publishes in relation to this Procurement, should be construed as purporting to give rise to rights or obligations under UK procurement legislation. That said, DRS intends to operate a fair process which broadly aligns with certain key aspects of the competitive flexible procedure under the PA23 and which aligns with the objectives of section 12(1)-(3) of the PA23.
Total value (estimated)
- £420,000 excluding VAT
- £504,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 1 February 2030
- 3 years, 11 months
Main procurement category
Services
Additional procurement category
Goods
CPV classifications
- 50221000 - Repair and maintenance services of locomotives
Submission
Enquiry deadline
28 January 2026, 3:00pm
Tender submission deadline
6 February 2026, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| CO01/CO02 | 90% Removal of existing livery, design of replacement livery, production & installation per locomotive 10% Corrosion and bodywork management cost of Operative |
Cost | 40.00% |
| TECH02 | Please describe how you will manage the contract from resource management and capacity planning to deliver the three-year livery programme and its requirements as detailed in Schedule 1 -... |
Quality | 15.00% |
| TECH03 | Please provide a detailed three-year plan outlining the key phases of mobilisation and re-livery based on the programme schedule included in Schedule 1 - Specification Document. |
Quality | 15.00% |
| QA01 | Please describe the quality assurance and control measures you will implement to ensure all livery works meet the standards and specifications outlined in Schedule 1 - Specification Document. |
Quality | 15.00% |
| HSE01 | Please describe and evidence your Health, Safety & Enviromental management approach for this contract. |
Quality | 15.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Direct Rail Services Limited
- Public Procurement Organisation Number: PNBJ-7645-CMHD
Regents Court, Baron Way
Carlisle
CA6 4SJ
United Kingdom
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government