Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence, Land Equipment, Defence Fuel Acquisition Programme (DFAP)
Abbey Wood
Bristol
BS34 8JH
Contact
Leon Gallagher
DESCommodities-Comrcl-Fuel@mod.gov.uk
Telephone
+44 123456789
Country
United Kingdom
NUTS code
UKK - SOUTH WEST (ENGLAND)
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.gov.uk/government/organisations/ministry-of-defence/about/procurement
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DFAP/0044 - Ground Fuel to Exercise
two.1.2) Main CPV code
- 09000000 - Petroleum products, fuel, electricity and other sources of energy
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Authority requires Diesel fuel (DIESO MT (NATO Code F-54) complying with BS EN 590 (latest issue)) to be supplied into the Authority's Bulk Fuel Carrying Vehicles (BFCVs) or Deployable Bulk Fuel Installations (DBFIs) in order to provide fuel support to military exercises. It is anticipated that the requirement for filling the Authority's vehicles will be met by the Supplier's vehicles delivering fuel directly into the Authority's vehicles at a site that offers suitable security, accessibility and environmental protection.
The DPBIs will be located in purpose built areas on military training areas.
two.1.5) Estimated total value
Value excluding VAT: £1,300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 09000000 - Petroleum products, fuel, electricity and other sources of energy
two.2.3) Place of performance
NUTS codes
- UKH - EAST OF ENGLAND
- UKF - EAST MIDLANDS (ENGLAND)
- UKG - WEST MIDLANDS (ENGLAND)
- UKK - SOUTH WEST (ENGLAND)
- UKC - NORTH EAST (ENGLAND)
Main site or place of performance
EAST OF ENGLAND,EAST MIDLANDS (ENGLAND),WEST MIDLANDS (ENGLAND),SOUTH WEST (ENGLAND),NORTH EAST (ENGLAND)
two.2.4) Description of the procurement
The Authority requires Diesel fuel (DIESO MT (NATO Code F-54) complying with BS EN 590 (latest issue)) to be supplied into the Authority's Bulk Fuel Carrying Vehicles (BFCVs) or Deployable Bulk Fuel Installations (DBFIs) in order to provide fuel support to military exercises. It is anticipated that the requirement for filling the Authority's vehicles will be met by the Supplier's vehicles delivering fuel directly into the Authority's vehicles at a site that offers suitable security, accessibility and environmental protection.
The supplies must be carried out on 9 training sites situated across the UK - details of these sites will be provided as part of the tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2021
End date
31 March 2024
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Year 1 & 2 will be firm year commitments. Year three (3) will be an optional year which will be activated by the Authority based on requirement towards the end of firm years one (1) and two (2).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
If you are interested in this Tender, please send an email to DESCommodities-Comrcl-Fuel@mod.gov.uk no later than five (5) working days before for the deadline to request the DFAP/0044 - Ground Fuels to Exercise Tendering documents and, when available, the AWARD Virtual Tender Board log-in details.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
Issued electronically
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 February 2021
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 February 2021
Local time
10:00am
Place
AWARD Virtual Tender Board Portal
Information about authorised persons and opening procedure
A Tender Board is a group of independent commercial officers who carry out a tender receipt process for competitive tenders, revise and confirm, and best and final offers. The Tender Board meets on a pre-set date and time to open and process tender documents before sending them to acquisition teams for evaluation.
The Tender Board ensures that bids are opened and processed in an open and transparent way. MOD can therefore prove that bids have not been altered or tampered with following receipt, preventing allegations of fraud or corruption.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
six.3) Additional information
If you are interested in this Tender, please send an email to DESCommodities-Comrcl-Fuel@mod.gov.uk no later than five (5) business days before the deadline (9th February 2021) to request the DFAP/0044 - Ground Fuels to Exercise Tendering documents and, when available, you will be provided the AWARD Virtual Tender Board log-in details.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
https://www.gov.uk/government/publications/government-security-classifications
Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2021115-DCB-17649482
six.4) Procedures for review
six.4.1) Review body
Ministry of Defence, Land Equipment, Defence Fuels Acquisition Programme (DFAP)
, MOD Abbeywood
Bristol
BS34 8JH
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
If you are interested in bidding for this Tender please send an email to DESCommodities-Comrcl-Fuel@mod.gov.uk no later than five (5) working days before for the deadline stated below. You will then be provided with the AWARD® Virtual Tender Board login details when the portal is created, no later than 5 business days before the Tender submission date.
Your Tender must be submitted electronically via the AWARD® Virtual Tender Board by 16 February 2021, 10:00:00am (GMT). The Authority reserves the right to reject any Tender received after the stated date and time. Hard copy, paper or delivered digital Tenders (e.g. DVD) are no longer required and will not be accepted by the Authority. Tenderers are required to submit an electronic online Tender response to ITT DFAP/0044 — Ground Fuel to Exercise. You must provide one priced copy of your Tender and one unpriced copy. You should ensure that there are no prices present in your unpriced copy
Tenderers will receive AWARD® login details no later than 5 business days before the Tender submission date. Once logged into the AWARD® service, uploading and submission instructions will be readily available. Login details will be sent via two separate automatically generated emails. Tenderers should ensure their local mail application settings allow receipt of computer-generated emails.
AWARD® is security accredited to OFFICIAL-SENSITIVE. Material that is protectively marked above this classification must not be uploaded.
A Tender Board is a group of independent commercial officers who carry out a tender receipt process for competitive tenders, revise and confirm, and best and final offers. The Tender Board meets on a pre-set date and time to open and process tender documents before sending them to acquisition teams for evaluation.
The Tender Board ensures that bids are opened and processed in an open and transparent way. MOD can therefore prove that bids have not been altered or tampered with following receipt, preventing allegations of fraud or corruption.