Section one: Contracting authority
one.1) Name and addresses
Dover District Council
Council Offices, White Cliffs Business Park
Whitfield, Dover
CT16 3PJ
Contact
Mrs Emma Morgan
Telephone
+44 1304872419
Fax
+44 1304872104
Country
United Kingdom
NUTS code
UKJ44 - East Kent
Internet address(es)
Main address
Buyer's address
http://www.kentbusinessportal.org.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.kentbusinessportal.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.kentbusinessportal.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electoral Print Service
Reference number
DN706065
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Dover District Council (The Council) wishes to select and appoint a suitable provider for the provision of Printing and Delivery of Electoral Registration and Election Materials.
The initial contract is for a period of 3 years with the option to extend for a further 2 years in yearly increments.
Completed tender responses must be submitted electronically by the Kent Business Portal www.kentbusinessportal.org.uk by 12.00pm on 12th February 2024.
two.1.5) Estimated total value
Value excluding VAT: £375,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 22458000 - Bespoke printed matter
two.2.3) Place of performance
NUTS codes
- UKJ44 - East Kent
two.2.4) Description of the procurement
Dover District Council (The Council) wishes to select and appoint a suitable provider for the provision of Printing and Delivery of Electoral Registration and Election Materials, this includes elections printing, printing / email services for the Annual Canvass and other ad-hoc printing / services relating to elections or electoral registration as required. All services and printing provided must comply with the latest electoral legislation and have regard to Electoral Commission guidance and Performance Standards.
The initial contract is for a period of 3 years with the option to extend for a further 2 years in yearly increments.
Completed tender responses must be submitted electronically by the Kent Business Portal www.kentbusinessportal.org.uk by 12.00pm on 12th February 2024.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2024
End date
31 May 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract for a further 2 years in yearly increments, subject to agreement by the Authority and the Supplier.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 February 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
12 February 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Subject to the allowed extension(s) option being enacted, a new procurement procedure will be undertaken approximately 6 months prior to the end of this contract.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, Strand
London
WCA 2LL
Country
United Kingdom