Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 1032027/L8 Legal Services for Strategic Partner Services & School Management System Solution Project
two.1.2) Main CPV code
- 79100000 - Legal services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
The provision of legal services for the Strategic Partner Services and School Management System Solution project.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 144-297736
Section five. Award of contract/concession
Contract No
ID 1032027/L8
Title
Legal Services for Strategic Partner Services & School Management System Solution Project
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
11 January 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Carson McDowell LLP
Belfast
Telephone
+44 2890242951
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.carson-mcdowell.com
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £925,000
Section six. Complementary information
six.3) Additional information
This contract was a call-off contract awarded under Lot 8 of the CPD Framework ID 1032027 for Legal Services.
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79100000 - Legal services
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
The provision of legal services for the Strategic Partner Services and School Management System Solution project.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,387,500
seven.1.7) Name and address of the contractor/concessionaire
Carson McDowell LLP
Belfast
Telephone
+44 2890242951
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.carson-mcdowell.com
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This contract was a call-off contract awarded under Lot 8 of the CPD Framework ID 1032027 for Legal Services.
The requirement has arisen to modify the contract end date to extend for a further period of 2 years until 10 January 2027 and increase the value to cover this additional contract period.
This is the first modification to this contract. The modification is proposed in accordance with Regulation 72 (1)(b) and meets all of the following conditions:
(b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor—
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract;
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
For technical reasons a change in supplier is not possible at this stage. The provider has been contracted to provide legal advice and support on this specific project over the last 3 years and has built up critical knowledge and understanding which will be required to proceed with this complex strategic procurement exercise required over the next 2 years. To contract with a different supplier at this stage would significantly impact timelines for delivery of the project and duplication of costs for the contracting authority.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £925,000
Total contract value after the modifications
Value excluding VAT: £1,387,500