Section one: Contracting authority
one.1) Name and addresses
Learning Academy Partnership (South West)
Newton Abbott
TQ12 3SB
Contact
Karen Barnett
Country
United Kingdom
NUTS code
UKK4 - Devon
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.lapsw.co.uk/2021/01/15/tendering-opportunity/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Learning Academy Partnership - Communications & Online security Procurement
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
- JA03 - For network use
- JA07 - Online
- JA10 - For Internet
- JA12 - For network
- JA14 - For wide area network
- JA24 - Broadband
two.1.3) Type of contract
Services
two.1.4) Short description
The LAP(sw) Trust was established in 2012 from its initial inception at Iisham Academy. The Trust is a family of inclusive and aspirational schools working together within a Multi-Academy Trust and Church of England Foundation. The Trust welcomes both church and community schools as well as those in all Ofsted catagories.
The Trust currently encompasses 8 schools but in addition to this:
• an additional school will join in April 2021
• a Free School (St Michaels's) will join in September 2021
The Trust also has an aggressive growth strategy and plans to double in size over the next 2-3 years.
In terms of technology relating to this procurement, there are currently multiple broadband providers, bandwidths and technologies with contractual end dates of circa September 2021.
The firewall and filtering solutions are both local and centrally provided and the telephony is a 'traditional' solution from a range of suppliers.
The strategy going forward is to wrap the following into one outsourced package for both all existing schools and any new schools that join the Trust during the lifetime of the contract.
Bidders should assume that the ITT will include, but not be limited to;
• A managed WAN service to connect schools anywhere in England
• Where possible a broadband service for each school based on synchronous connectivity
• A 'failover' line
• A firewalled service
• Filtering of Trust owned devices away from schools eg staff / pupil laptops
• An Education compliant internet filtering service
• Reporting of online activity service to support Safeguarding
• Inter-site connectivity facility as necessary
• A Managed VoIP telephony service for each school to an agreed number of handsets each
• Support and maintenance service
• Full end to end single SLA approach
• Management of any 3rd parties required to provide the service
• Relevant monitoring, management and reporting
• Full installation and transition service
• Value added services
• Technical interface into the Trusts outsourced ICT Managed service provider
Please Note: This procurement is being undertaken using the Negotiated Procedure with fast-track timescales. This is being justified due to the fact that the service must be in place by the 23rd July 2021 to enable wider configuration of systems over the summer period that will enable continuity of education from September 2021. Given the COVID-19 situation the main telecommunication providers have given notice that there may well be disruption to their normal implementation timeframes and thus orders need to be placed as soon as possible. The Trust therefore need to de-risk this situation and be in a position to place orders as soon as possible and therefore the justifiable reason to utilise fast-track timescales.
two.1.5) Estimated total value
Value excluding VAT: £750,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
The LAP(sw) Trust was established in 2012 from its initial inception at Iisham Academy. The Trust is a family of inclusive and aspirational schools working together within a Multi-Academy Trust and Church of England Foundation. The Trust welcomes both church and community schools as well as those in all Ofsted catagories.
The Trust currently encompasses 8 schools but in addition to this:
• an additional school will join in April 2021
• a Free School (St Michaels's) will join in September 2021
The Trust also has an aggressive growth strategy and plans to double in size over the next 2-3 years.
In terms of technology relating to this procurement, there are currently multiple broadband providers, bandwidths and technologies with contractual end dates of circa September 2021.
The firewall and filtering solutions are both local and centrally provided and the telephony is a 'traditional' solution from a range of suppliers.
The strategy going forward is to wrap the following into one outsourced package for both all existing schools and any new schools that join the Trust during the lifetime of the contract.
Bidders should assume that the ITT will include, but not be limited to;
• A managed WAN service to connect schools anywhere in England
• Where possible a broadband service for each school based on synchronous connectivity
• A 'failover' line
• A firewalled service
• Filtering of Trust owned devices away from schools eg staff / pupil laptops
• An Education compliant internet filtering service
• Reporting of online activity service to support Safeguarding
• Inter-site connectivity facility as necessary
• A Managed VoIP telephony service for each school to an agreed number of handsets each
• Support and maintenance service
• Full end to end single SLA approach
• Management of any 3rd parties required to provide the service
• Relevant monitoring, management and reporting
• Full installation and transition service
• Value added services
• Technical interface into the Trusts outsourced ICT Managed service provider
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 8
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
Accelerated procedure
Justification:
This procurement is being undertaken using the Negotiated Procedure with fast-track timescales. This is being justified due to the fact that the service must be in place by the 23rd July 2021 to enable wider configuration of systems over the summer period that will enable continuity of education from September 2021. Given the COVID-19 situation the main telecommunication providers have given notice that there may well be disruption to their normal implementation timeframes and thus orders need to be placed as soon as possible. The Trust therefore need to de-risk this situation and be in a position to place orders as soon as possible and therefore the justifiable reason to utilise fast-track timescales.
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 February 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
8 February 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30 July 2021
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Learning Partnership Academy Trust
Newton Abbott
TQ12 3SB
Country
United Kingdom