Section one: Contracting authority
one.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
zoe.wilson@east-ayrshire.gov.uk
Telephone
+44 1563576000
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.east-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Greener Services Outdoor Framework
Reference number
PS/23/117
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of garden care service within East Ayrshire. Also including arbo/tree works and any other ad-hoc services relating to grounds maintenance.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,500,000
two.2) Description
two.2.1) Title
Garden Care/Voids/Housing Options
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
East Ayrshire Council has a requirement to provide Garden Care, Arboricultural Services and ad-hoc works across the Council area. This framework will incorporate three previous contracts into one framework and will be split into lots as follows:
Lot 1 – Garden Care/ Voids/Housing Options (2 providers)
Lot 2 – Arboricultural Services (9 providers – 3 per sub lot)
2A – General
2B – Power Lines
2C – Railway
Lot 3 – Ad-Hoc Works (3 providers)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Arboricultural Services
Lot No
2
two.2.2) Additional CPV code(s)
- 77211500 - Tree-maintenance services
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
East Ayrshire Council has a requirement to provide Garden Care, Arboricultural Services and ad-hoc works across the Council area. This lot will provide arbo services split into three sub lots: general, power lines and railway.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ad-Hoc Works
Lot No
3
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
East Ayrshire Council has a requirement to provide Garden Care, Arboricultural Services and ad-hoc works across the Council area. This lot will cover any ad-hoc works required by the Greener Communities team which are not covered under the first two lots.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-029268
Section five. Award of contract
Lot No
1
Title
Garden Care/Voids/Housing Options
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 December 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Tivoli Group Ltd
Office S15 Genesis Centre, Innovation Way
Stoke-On-Trent
ST6 4BF
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
John O'Conner Grounds Maintenance Ltd
2 Great North Road
Welwyn
AL6 0PL
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,500,000
Section five. Award of contract
Lot No
2
Title
Arboricultural Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 December 2023
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Tivoli Group Ltd
Office S15 Genesis Centre, Innovation Way
Stoke-On-Trent
ST6 4BF
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
John O'Conner Grounds Maintenance Ltd
2 Great North Road
Welwyn
AL6 0PL
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
LJX Ltd
Mid Glen Farm, West Glen Road
Langbank
PA6 7NN
Country
United Kingdom
NUTS code
- UKM8 - West Central Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ayrshire Tree Surgeons Ltd
North Hourat Farm, Largs rd
Kilbirnie
KA25 7LJ
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,500,000
Section five. Award of contract
Lot No
3
Title
Ad-Hoc Works
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 December 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Tivoli Group Ltd
Office S15 Genesis Centre, Innovation Way
Stoke-On-Trent
ST6 4BF
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
John O'Conner Grounds Maintenance Ltd
2 Great North Road
Welwyn
AL6 0PL
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
LJX Ltd
Mid Glen Farm, West Glen Road
Langbank
PA6 7NN
Country
United Kingdom
NUTS code
- UKM8 - West Central Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,500,000
Section six. Complementary information
six.3) Additional information
(SC Ref:754938)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
St Marnock Street
Kilmarnock
Country
United Kingdom