Scope
Reference
2025H000080.01
Description
Hafod requires a Supplier to undertake responsive repairs and maintenance services throughout its housing stock, care homes and support schemes.
The areas in scope of this requirement, cover properties in the following local authorities:
Bridgend
Caerphilly
Cardiff
Vale of Glamorgan
Rhondda Cynan Taff
Merthyr Tydfil
Torfaen
Newport
The Contract term will be for 3 years initially, with an option to extend for a further 1 + 1 years.
The estimated value of the initial 3 year Contract is £16,545,902.97 inc VAT
Pricing will be subject to increases in line with CPI. Further details can be found in Schedule 1 - Specification.
Bidders may submit a tender response for any number of lots. However, Hafod will award no more than two (2) regional lots to any single Bidder, regardless of the number of lots bid for or the Bidder's relative ranking across lots further details can be found in section 96 - 115 of the tender documents.
The successful Supplier will be expected to deliver the requirement as an extension of Hafod and take full responsibility for the end-to-end delivery of the Contract. Further details can be found in Schedule 1 - Specification.
Total value (estimated)
- £22,736,276 excluding VAT
- £28,420,346 including VAT
Above the relevant threshold
Contract dates (estimated)
- 27 April 2026 to 26 April 2029
- Possible extension to 26 April 2031
- 5 years
Description of possible extension:
The contract term will be for 3 years with an option to extend for a further 1 + 1 years.
Main procurement category
Services
CPV classifications
- 50700000 - Repair and maintenance services of building installations
- 50800000 - Miscellaneous repair and maintenance services
Contract locations
- UKL - Wales
Lot constraints
Description of how multiple lots may be awarded:
Bidders may submit a tender response for any number of lots.
However, Hafod will award no more than two (2) regional lots to any single Bidder, regardless of the number of lots bid for or the Bidder's relative ranking across lots. Further details are outlined in Hafods ITT document
Lot 1. Rhondda Cynon Taff
Description
Lot 1 - Rhondda Cynon Taff
Lot value (estimated)
- £4,269,424 excluding VAT
- £5,336,780 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Cardiff, Torfaen and Newport
Description
Lot 2 - Cardiff, Torfaen and Newport
Lot value (estimated)
- £7,446,067 excluding VAT
- £9,307,584 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. The Vale
Description
Lot 3 - The Vale
Lot value (estimated)
- £4,507,698 excluding VAT
- £5,634,623 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Bridgend
Description
Lot 4 - Bridgend
Lot value (estimated)
- £6,513,087 excluding VAT
- £8,141,359 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Rhondda Cynon Taff
Insurances as per Specification document. Minimum turnover required: 1,608,331.20 (Excl VAT)
Lot 2. Cardiff, Torfaen and Newport
Insurances as per specification. Minimum turnover requirement: 2,805,001.60 (Excl VAT)
Lot 3. The Vale
Insurances as per specification document. Minimum turnover requirement: 1,698,091.20 (Excl VAT)
Lot 4. Bridgend
Minimum insurance requirements as per specification. Minimum turnover: 2,453,539.20 (Excl VAT)
Technical ability conditions of participation
Lot 1. Rhondda Cynon Taff
Lot 2. Cardiff, Torfaen and Newport
As per specification document
Lot 3. The Vale
As per specification
Lot 4. Bridgend
As per specification document.
Particular suitability
Lot 1. Rhondda Cynon Taff
Lot 2. Cardiff, Torfaen and Newport
Lot 3. The Vale
Lot 4. Bridgend
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
2 February 2026, 12:00pm
Tender submission deadline
9 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 April 2026
Award criteria
Lot 1. Rhondda Cynon Taff
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | exact price |
Price | 60.00% |
| Quality | exact description |
Quality | 40.00% |
Lot 2. Cardiff, Torfaen and Newport
Lot 3. The Vale
Lot 4. Bridgend
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Quality | Quality | 40.00% |
Other information
Payment terms
30 days from accepted invoice
Description of risks to contract performance
As per tender documents
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Timescales and limited capacity following large company restructure
Documents
Associated tender documents
https://etenderwales.ukp.app.jaggaer.com/go/22386129019B8EF7073B
Available on etenderwales ITT reference itt_122238
Technical specifications to be met
https://etenderwales.ukp.app.jaggaer.com/go/22386129019B8EF7073B
Available on eTenderWales Document ID iit_122238
Contracting authority
Hafod Housing Association
- Public Procurement Organisation Number: PRWR-9213-TBWM
St Hilary Court
CARDIFF
CF5 6ES
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales