Future opportunity

Grounds Maintenance Framework 2025 - 2029

  • HAMPSHIRE COUNTY COUNCIL

F01: Prior information notice (prior information only)

Notice reference: 2025/S 000-000874

Published 10 January 2025, 2:32pm



Section one: Contracting authority

one.1) Name and addresses

HAMPSHIRE COUNTY COUNCIL

The Castle

WINCHESTER

SO238UJ

Email

robert.mccarthy@hants.gov.uk

Country

United Kingdom

NUTS code

UKJ36 - Central Hampshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://www.hants.gov.uk/

one.3) Communication

Additional information can be obtained from the above-mentioned address

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Grounds Maintenance Framework 2025 - 2029

Reference number

UN26425

two.1.2) Main CPV code

  • 77300000 - Horticultural services

two.1.3) Type of contract

Services

two.1.4) Short description

HCC's current Grounds Maintenance Services Framework (GM 2021-24) expired on 31st December 2024.

The Authority (Hampshire County Council) plan to put in place a successor framework from April 2025 (GM 2025-2029) to deliver grounds maintenance services to sites in Hampshire.

This Prior Information Notice is intended to advise suppliers of the Authority's intention.

two.1.5) Estimated total value

Value excluding VAT: £21,000,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Maximum number of lots that may be awarded to one tenderer: 4

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1: Standard - West (South Central, the New Forest, and Test Valley) Lot 2: Standard - Central (Winchester, Basingstoke and Deane, North East and Hart) Lot 3: Standard - East (East Hampshire, South East Hampshire) Lot 4: Standard Lot 5: Standard + Sports - West (South Central, the New Forest, and Test Valley) Lot 6: Standard + Sports - Central (Southampton, Winchester, and Basingstoke and Deane) Lot 7: Standard + Sports - East (South East Hampshire, East Hampshire, North East and Hart) Lot 8: Standard + Sports Contractors will be able to bid for any number of lots, but will only be awarded a maximum of 2 geographical lots and corresponding all-Hampshire lot (constituting matching area lots in each lot category, i.e., Lot 1: West, and Lot 5: West). Contractors will not be able to bid for Lots 4 or 8; winners of lots 1-3 or 5-7 respectively will be included inbe appointed to these lots automatically. Lot 4: Standard - All Hampshire Lot 8: Standard + Sports - All Hampshire

two.2) Description

two.2.1) Title

Standard - West (including South Central, the New Forest, and Test Valley)

Lot No

1

two.2.2) Additional CPV code(s)

  • 77310000 - Planting and maintenance services of green areas
  • 77330000 - Floral-display services
  • 77340000 - Tree pruning and hedge trimming

two.2.3) Place of performance

NUTS codes
  • UKJ3 - Hampshire and Isle of Wight

two.2.4) Description of the procurement

The Procurement of this lot will be for the Standard Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, and weed control across the West of Hampshire including South Central, the New Forest, and Test Valley.

two.2) Description

two.2.1) Title

Standard - Central (including Winchester, Basingstoke and Deane, North East and Hart)

Lot No

2

two.2.2) Additional CPV code(s)

  • 77310000 - Planting and maintenance services of green areas
  • 77330000 - Floral-display services
  • 77340000 - Tree pruning and hedge trimming

two.2.3) Place of performance

NUTS codes
  • UKJ3 - Hampshire and Isle of Wight

two.2.4) Description of the procurement

The Procurement of this lot will be for the Standard Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, and weed control across Central Hampshire including Winchester, Basingstoke and Deane, North East and Hart.

two.2) Description

two.2.1) Title

Standard - East (including East Hampshire, South East Hampshire)

Lot No

3

two.2.2) Additional CPV code(s)

  • 77310000 - Planting and maintenance services of green areas
  • 77330000 - Floral-display services
  • 77340000 - Tree pruning and hedge trimming

two.2.3) Place of performance

NUTS codes
  • UKJ3 - Hampshire and Isle of Wight

two.2.4) Description of the procurement

The Procurement of this lot will be for the Standard Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, and weed control across East Hampshire including including East Hampshire, South East Hampshire.

two.2) Description

two.2.1) Title

Standard - covering all areas

Lot No

4

two.2.2) Additional CPV code(s)

  • 77310000 - Planting and maintenance services of green areas
  • 77330000 - Floral-display services
  • 77340000 - Tree pruning and hedge trimming

two.2.3) Place of performance

NUTS codes
  • UKJ3 - Hampshire and Isle of Wight

two.2.4) Description of the procurement

The Procurement of this lot will be for the Standard Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, and weed control across all of Hampshire.

Contractors will not be able to bid for this lot; winners of lots 1-3 will be included in this lots automatically. This will allow flexibility to cover a range of works and work areas over the duration of the framework.

two.2) Description

two.2.1) Title

Standard + Sports - West (including South Central, the New Forest and Test Valley)

Lot No

5

two.2.2) Additional CPV code(s)

  • 77300000 - Horticultural services

two.2.3) Place of performance

NUTS codes
  • UKJ3 - Hampshire and Isle of Wight

two.2.4) Description of the procurement

The Procurement of this lot will be for the Standard + Sport Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, weed control, large field works, line drawing for sports areas, and setup and maintenance of sports equipment across the West of Hampshire including South Central, the New Forest, and Test Valley.

two.2) Description

two.2.1) Title

Standard + Sports - Central (including Winchester, Basingstoke and Deane, North East and Hart)

Lot No

6

two.2.2) Additional CPV code(s)

  • 77300000 - Horticultural services

two.2.3) Place of performance

NUTS codes
  • UKJ3 - Hampshire and Isle of Wight

two.2.4) Description of the procurement

The Procurement of this lot will be for the Standard + Sport Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, weed control, large field works, line drawing for sports areas, and setup and maintenance of sports equipment across the West of Hampshire including South Central, the New Forest, and Test Valley.

two.2) Description

two.2.1) Title

Standard + Sports - East (including South East Hampshire, East Hampshire, North East and Hart)

Lot No

7

two.2.2) Additional CPV code(s)

  • 77300000 - Horticultural services

two.2.3) Place of performance

NUTS codes
  • UKJ3 - Hampshire and Isle of Wight

two.2.4) Description of the procurement

The Procurement of this lot will be for the Standard + Sport Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, weed control, large field works, line drawing for sports areas, and setup and maintenance of sports equipment across the West of Hampshire including South East Hampshire, East Hampshire, North East and Hart.

two.2) Description

two.2.1) Title

Standard + Sports - covering all areas

Lot No

8

two.2.2) Additional CPV code(s)

  • 77300000 - Horticultural services

two.2.3) Place of performance

NUTS codes
  • UKJ3 - Hampshire and Isle of Wight

two.2.4) Description of the procurement

The Procurement of this lot will be for the Standard + Sport Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, weed control, large field works, line drawing for sports areas, and setup and maintenance of sports equipment across all of Hampshire.

Contractors will not be able to bid for this lot; winners of lots 5-7 will be included in this lots automatically. This will allow flexibility to cover a range of works and work areas over the duration of the framework.

two.3) Estimated date of publication of contract notice

27 January 2025


Section four. Procedure

four.1) Description

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes


Section six. Complementary information

six.3) Additional information

The current GM 2021-24 framework provides HCC and other local Contracting Authorities with an option to call off a range of grounds maintenance works.

The new GM 2025-2030 framework proposed adapts the existing framework structure, using geographical lot areas as well as distinct lots for works required.

Works required will vary by the nature of the sites, and could suit a variety of contractors; see indicative tasks:

Standard sites: maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, and weed control.

Standard + Sports Facilities sites: as per above, also including large field works, line drawing for sports areas, and setup and maintenance of sports equipment.

The proposed lot structure is as follows:

Lot 1: Standard - West (including South Central, the New Forest, and Test Valley)

Lot 2: Standard - Central (including Winchester, Basingstoke and Deane, North East and Hart)

Lot 3: Standard - East (including East Hampshire, South East Hampshire)

Lot 4: Standard - covering all areas (successful contractors in Lots 1, 2, and 3 will automatically be included in Lot 4)

Lot 5: Standard + Sports - West (including the New Forest and Test Valley)

Lot 6: Standard + Sports - Central (including Southampton, Winchester, and Basingstoke and Deane)

Lot 7: Standard + Sports - East (including South East Hampshire, East Hampshire, North East and Hart)

Lot 8: Standard + Sports - covering all areas (successful contractors in Lots 5, 6, and 7 will automatically be included in Lot 8)

Contractors will be able to bid for any number of lots, but will only be awarded a maximum of 2 geographical lots and corresponding all-Hampshire lot (constituting matching area lots in each lot category, i.e., Lot 1: West, and Lot 5: West).

Contractors will not be able to bid for Lots 4 or 8; winners of lots 1-3 or 5-7 respectively will be appointed to these lots automatically. This will allow flexibility to cover a range of works and work areas over the duration of the framework.