Section one: Contracting authority
one.1) Name and addresses
Orbit Group Limited
Garden Court, Harry Weston Road, Binley Business Park
Coventry
CV3 2SU
Contact
Mr Mohammed Ali
Telephone
+44 2476438394
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://procontract.due-north.com/
Buyer's address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fire Doors - Inspection, Recording & Training
Reference number
DN589174
two.1.2) Main CPV code
- 75251110 - Fire-prevention services
two.1.3) Type of contract
Services
two.1.4) Short description
The scope of this ‘Expression of Interest’ covers the following key requirements:
· Fire door inspections to residential properties
·Training package including delivery of training and train the trainer for door inspections
·Inspection recording inc, asset information, photos and QR marking (or equivalent)
The provision of these services will relate to works carried out in all Orbit residential and communal properties across its property portfolio in the UK geographies of the Midlands, the East and South East:,Estates 2,085,Blocks 2,516,Domestic properties 42,831.
Potential suppliers whom have the capability to fulfil each of the below key requirements to Orbit’s entire portfolio, are invited to express their interest:
(i)Door information gathering – Initial inspection visit to site to gather the data, such as but not limited to; door count (communal, flat, roof void etc), material type of door, fire set/notional/non fire doors etc, condition, QR coded (unique marking inc linked back to position of door)
(ii) Annual door inspection – with the ability to change this. Annual inspections may be just for high risk properties
(iii) Training – Full training package for Orbit front line staff to carry out door inspections. Additional training package for train the trainer so internal staff have the ability to train where required (inc refresher training)
(iv) Portal/smartphone recording – Ability to have a system to hold all data of all doors. That can be accessed via smartphone and unique code scanned and inspection uploaded in real time. This to be carried out by the contractor and Orbit internal staff
(v) Provider that has national coverage, that has ideally worked in partnership or alongside a social housing provider, and recognises their changing requirements;
II.2.4) Description of the procurement:
The scope of this ‘Expression of Interest’ covers the following key requirements:
·Fire door inspections to residential properties
·Training package including delivery of training and train the trainer for door inspections
·Inspection recording inc,asset information, photos and QR marking (or equivalent)
Potential suppliers who respond to the PIN will be invited to a briefing presentation, hosted by Orbit via Teams on 23rd February 2022 from 11am to 1pm where Orbit shall present and discuss in more detail its objectives and requirements and provide the opportunity for interested suppliers to ask questions.
Following the presentation Orbit may issue a questionnaire and or host interviews to explore the market potential to fulfil these requirements.
Responding to this PIN will not automatically lead to invitations to the supplier engagement activities, Orbit specific requirements must be considered when responding.
Currently there is no need to register for the tendering process but responding to the PIN allows the Contracting Authority (Orbit) to keep you continuously informed about the activities relating to appointing a supplier for the ‘Consultancy Services’.
At this current time, it is envisaged that the opportunity will not be tendered, by way of subdivision into lots.
Inclusion of any potential supplier in any supplier engagement entails no obligation on the part of the Contracting Authority concerning the award or conclusion of any contract or order.
All ‘Expressions of Interest’ must be submitted through the Orbit Pro-Contract ‘Housing Procurement Portal’ (https://www.housingprocurement.com) by fully completing and uploading the document attached to the portal ‘Expression of Interest Response — Consultancy Services’ by no later than 12:00 noon (GMT) on 14th February 2022. Please see the portal for attached document ‘Additional Information’. Should you experience any technical difficulties in using the Pro-Contract system, please contact the supplier support helpline on 03300050352.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44221220 - Fire doors
- 71000000 - Architectural, construction, engineering and inspection services
- 71315000 - Building services
- 71317100 - Fire and explosion protection and control consultancy services
- 71630000 - Technical inspection and testing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The scope of this ‘Expression of Interest’ covers the following key requirements:
· Fire door inspections to residential properties
·Training package including delivery of training and train the trainer for door inspections
·Inspection recording inc, asset information, photos and QR marking (or equivalent)
The provision of these services will relate to works carried out in all Orbit residential and communal properties across its property portfolio in the UK geographies of the Midlands, the East and South East:
Estates 2,085,
Blocks 2,516,
Domestic properties 42,831.
Potential suppliers whom have the capability to fulfil each of the below key requirements to Orbit’s entire portfolio, are invited to express their interest:
(i)Door information gathering – Initial inspection visit to site to gather the data, such as but not limited to; door count (communal, flat, roof void etc), material type of door, fire set/notional/non fire doors etc, condition, QR coded (unique marking inc linked back to position of door)
(ii) Annual door inspection – with the ability to change this. Annual inspections may be just for high risk properties
(iii) Training – Full training package for Orbit front line staff to carry out door inspections. Additional training package for train the trainer so internal staff have the ability to train where required (inc refresher training)
(iv) Portal/smartphone recording – Ability to have a system to hold all data of all doors. That can be accessed via smartphone and unique code scanned and inspection uploaded in real time. This to be carried out by the contractor and Orbit internal staff
(v) Provider that has national coverage, that has ideally worked in partnership or alongside a social housing provider, and recognises their changing requirements;
II.1.5) Estimated total value - TBC
II.1.6) Information about lots
This contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
71631000-Technical Inspection Services
71000000-Architectural, Construction engineering & Inspection services
71315000-Building Services
71315100-Building fabric - Consultancy services
71315400-Building Inspection services
71317100-Fire & Explosion protection & control Consultancy services
7163000 - Technical Inspection & Testing Services
75251110 - Fire prevention services
44221200- Fire Doors
II.2.3) Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4) Description of the procurement:
The scope of this ‘Expression of Interest’ covers the following key requirements:
·Fire door inspections to residential properties
·Training package including delivery of training and train the trainer for door inspections
·Inspection recording inc, asset information, photos and QR marking (or equivalent)
two.3) Estimated date of publication of contract notice
22 April 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes