Section one: Contracting authority
one.1) Name and addresses
Historic Environment Scotland
Longmore House, Salisbury Place
Edinburgh
EH9 1SH
Telephone
+44 1316688866
Fax
+44 1316688877
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://historicenvironment.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Other activity
Tourism, Conservation and Built Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance Orkney
Reference number
HES/C/4144
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Historic Environment Scotland is looking to appoint a supplier who can provide grounds maintenance work at our sites in Orkney. The general types of grounds maintenance that Historic Scotland shall require is likely to include the following elements:
- the mowing of all lawns, semi-coarse grasslands, slopes, ramparts
- trimming of all lawn edges
- strimming around the bases of walls, trees and signs
- the application of approved herbicides as and when specified
- weed control of all footpaths, car park, road gutters and gravel areas
- gardening duties are to be carried out on landscaped areas and will include the weeding, forking, pruning and the application of fertilisers as specified in the contract documentation
- leaf and branch clearing duties may also be required.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKM65 - Orkney Islands
two.2.4) Description of the procurement
Historic Environment Scotland is looking to appoint a supplier who can provide grounds maintenance work at our sites in Orkney. The general types of grounds maintenance that Historic Scotland shall require is likely to include the following elements:
- the mowing of all lawns, semi-coarse grasslands, slopes, ramparts
- trimming of all lawn edges
- strimming around the bases of walls, trees and signs
- the application of approved herbicides as and when specified
- weed control of all footpaths, car park, road gutters and gravel areas
- gardening duties are to be carried out on landscaped areas and will include the weeding, forking, pruning and the application of fertilisers as specified in the contract documentation
- leaf and branch clearing duties may also be required.
The contract comprises the provision of all necessary labour, materials, tools, machines, fuel and transport for the provision of a grounds maintenance service at the sites listed below.
Sites must be visited according to HES Schedules, with any non-attendance reported to Works managers
The sites that are included in the contract are listed below, however HES reserves the right to add in additional sights or take some away at any point during the lifetime of the contract.
- Cubbies Row’s Castle, Wyre
- Skara Brae
- Wideford Hill Cairn
- Unstan Cairn
- Click Mill Dounby
- Midhowe Chambered Cairn & Broch
- Hackness Battery & Martello Tower
- Standing Stones of Stenness
- Grain Earth House
- Broch of Gurness
- Brough of Birsay
- Rennibister Earth House
- Earls Palace, Birsay
- St. Nicholas Church & Earls Bu Ophir
- Tormiston Mill
- Earls & Bishops Palace, Kirkwall
- Ring of Brogar
- Maeshowe VC Stenness
Outline: The frequencies of each of the tasks listed below are detailed in the various pricing schedules.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
24 April 2023
End date
23 April 2025
This contract is subject to renewal
Yes
Description of renewals
After the initial 2 year contract period, there is an option to extend the contract for a further 4 years to be reviewed annually.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.
Minimum level(s) of standards possibly required
Employers (compulsory) Liability Insurance - GDP 10 million
Public Liability Insurance - GDP 10 million
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 February 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
13 February 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: After the initial 2 year contract period, there is a possible further 4 year extension meaning it would be subject for renewal in 2029.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Tenderers must highlight any concerns with the terms and conditions when responding with your submission. Please note HES will not sign up to suppliers terms and conditions and will not negotiate at either point of award or post contract award.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=718820.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The supplier is encouraged to think about any community benefits they could implement during the lifetime of the contract. This could take the form of apprentices or work placements.
(SC Ref:718820)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=718820
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
EH1 1LA
Country
United Kingdom