- Scope of the procurement
- Lot 1. North - SMR Workshop Services
- Lot 2. Central - SMR Workshop Services
- Lot 3. South Central - SMR Workshop Services
- Lot 4. South East - SMR Workshop Services
- Lot 5. North - SMR Mobile Services
- Lot 6. Central - SMR Mobile Services
- Lot 7. South Central - SMR Mobile Services
- Lot 8. South East - SMR Mobile Services
Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Cardiff
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/home.html
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WAS-OJEU-55862 - SERVICE, MAINTENANCE & REPAIR OF AMBULANCE VEHICLES & ASSOCIATED EQUIPMENT
Reference number
WAS-OJEU-55862
two.1.2) Main CPV code
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Wales Shared Services Partnership – Procurement Services on behalf of The Welsh Ambulance Services NHS Trust are looking to engage the market to establish a framework agreement consisting of multiple suppliers for the provision of Service Maintenance & Repair of Ambulance Vehicles and their Associated Equipment.
To meet the requirements of the Welsh Ambulance Service NHS Trust (WAST), the service is being tendered in two main categories: SMR Workshop Services and SMR Mobile Services.
The SMR Workshop Lot will be the requirement for full workshop facilities to conduct servicing, maintenance, and defect repairs in a workshop environment. Services required will include but not be limited to safety checks, routine services, clutch / flywheel replacement, brake testing, clinical equipment repairs, air conditioning system repairs as well as other major repairs to meet the Welsh Ambulance Service Trust’s requirements. The vehicles will need to be delivered and collected from the Trust’s ambulance stations as appropriate. All parts will be only genuine manufacturer’s parts unless specifically requested otherwise.
The SMR Mobile Lot will be the requirement for a fully mobile service whereby all repairs are conducted at the roadside or Trust premises and will include, but not be limited to Mirror Replacement, Saloon Heater Repair and Bulb Replacement on an as and when required basis. Vehicles are operated on a 24 hour basis and therefore a fully mobile service is required at all times including bank holidays
two.1.5) Estimated total value
Value excluding VAT: £16,058,928
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
North - SMR Workshop Services
Lot No
1
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
NHS Wales Shared Services Partnership – Procurement Services on behalf of The Welsh Ambulance Services NHS Trust are looking to engage the market to establish a framework agreement consisting of multiple suppliers for the provision of Service Maintenance & Repair of Ambulance Vehicles and their Associated Equipment.
To meet the requirements of the Welsh Ambulance Service NHS Trust (WAST), the service is being tendered in two main categories: SMR Workshop Services and SMR Mobile Services.
The SMR Workshop Lot will be the requirement for full workshop facilities to conduct servicing, maintenance, and defect repairs in a workshop environment. Services required will include but not be limited to safety checks, routine services, clutch / flywheel replacement, brake testing, clinical equipment repairs, air conditioning system repairs as well as other major repairs to meet the Welsh Ambulance Service Trust’s requirements. The vehicles will need to be delivered and collected from the Trust’s ambulance stations as appropriate. All parts will be only genuine manufacturer’s parts unless specifically requested otherwise.
The SMR Mobile Lot will be the requirement for a fully mobile service whereby all repairs are conducted at the roadside or Trust premises and will include, but not be limited to Mirror Replacement, Saloon Heater Repair and Bulb Replacement on an as and when required basis. Vehicles are operated on a 24 hour basis and therefore a fully mobile service is required at all times including bank holidays
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Cost criterion - Name: Commercial / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Central - SMR Workshop Services
Lot No
2
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
NHS Wales Shared Services Partnership – Procurement Services on behalf of The Welsh Ambulance Services NHS Trust are looking to engage the market to establish a framework agreement consisting of multiple suppliers for the provision of Service Maintenance & Repair of Ambulance Vehicles and their Associated Equipment.
To meet the requirements of the Welsh Ambulance Service NHS Trust (WAST), the service is being tendered in two main categories: SMR Workshop Services and SMR Mobile Services.
The SMR Workshop Lot will be the requirement for full workshop facilities to conduct servicing, maintenance, and defect repairs in a workshop environment. Services required will include but not be limited to safety checks, routine services, clutch / flywheel replacement, brake testing, clinical equipment repairs, air conditioning system repairs as well as other major repairs to meet the Welsh Ambulance Service Trust’s requirements. The vehicles will need to be delivered and collected from the Trust’s ambulance stations as appropriate. All parts will be only genuine manufacturer’s parts unless specifically requested otherwise.
The SMR Mobile Lot will be the requirement for a fully mobile service whereby all repairs are conducted at the roadside or Trust premises and will include, but not be limited to Mirror Replacement, Saloon Heater Repair and Bulb Replacement on an as and when required basis. Vehicles are operated on a 24 hour basis and therefore a fully mobile service is required at all times including bank holidays
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Cost criterion - Name: Commercial / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x optional 12 month extensions available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
South Central - SMR Workshop Services
Lot No
3
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
NHS Wales Shared Services Partnership – Procurement Services on behalf of The Welsh Ambulance Services NHS Trust are looking to engage the market to establish a framework agreement consisting of multiple suppliers for the provision of Service Maintenance & Repair of Ambulance Vehicles and their Associated Equipment.
To meet the requirements of the Welsh Ambulance Service NHS Trust (WAST), the service is being tendered in two main categories: SMR Workshop Services and SMR Mobile Services.
The SMR Workshop Lot will be the requirement for full workshop facilities to conduct servicing, maintenance, and defect repairs in a workshop environment. Services required will include but not be limited to safety checks, routine services, clutch / flywheel replacement, brake testing, clinical equipment repairs, air conditioning system repairs as well as other major repairs to meet the Welsh Ambulance Service Trust’s requirements. The vehicles will need to be delivered and collected from the Trust’s ambulance stations as appropriate. All parts will be only genuine manufacturer’s parts unless specifically requested otherwise.
The SMR Mobile Lot will be the requirement for a fully mobile service whereby all repairs are conducted at the roadside or Trust premises and will include, but not be limited to Mirror Replacement, Saloon Heater Repair and Bulb Replacement on an as and when required basis. Vehicles are operated on a 24 hour basis and therefore a fully mobile service is required at all times including bank holidays
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Cost criterion - Name: Commercial / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x optional 12 month extensions available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
South East - SMR Workshop Services
Lot No
4
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
NHS Wales Shared Services Partnership – Procurement Services on behalf of The Welsh Ambulance Services NHS Trust are looking to engage the market to establish a framework agreement consisting of multiple suppliers for the provision of Service Maintenance & Repair of Ambulance Vehicles and their Associated Equipment.
To meet the requirements of the Welsh Ambulance Service NHS Trust (WAST), the service is being tendered in two main categories: SMR Workshop Services and SMR Mobile Services.
The SMR Workshop Lot will be the requirement for full workshop facilities to conduct servicing, maintenance, and defect repairs in a workshop environment. Services required will include but not be limited to safety checks, routine services, clutch / flywheel replacement, brake testing, clinical equipment repairs, air conditioning system repairs as well as other major repairs to meet the Welsh Ambulance Service Trust’s requirements. The vehicles will need to be delivered and collected from the Trust’s ambulance stations as appropriate. All parts will be only genuine manufacturer’s parts unless specifically requested otherwise.
The SMR Mobile Lot will be the requirement for a fully mobile service whereby all repairs are conducted at the roadside or Trust premises and will include, but not be limited to Mirror Replacement, Saloon Heater Repair and Bulb Replacement on an as and when required basis. Vehicles are operated on a 24 hour basis and therefore a fully mobile service is required at all times including bank holidays.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Cost criterion - Name: Commercial / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x optional 12 month extensions available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
North - SMR Mobile Services
Lot No
5
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
NHS Wales Shared Services Partnership – Procurement Services on behalf of The Welsh Ambulance Services NHS Trust are looking to engage the market to establish a framework agreement consisting of multiple suppliers for the provision of Service Maintenance & Repair of Ambulance Vehicles and their Associated Equipment.
To meet the requirements of the Welsh Ambulance Service NHS Trust (WAST), the service is being tendered in two main categories: SMR Workshop Services and SMR Mobile Services.
The SMR Workshop Lot will be the requirement for full workshop facilities to conduct servicing, maintenance, and defect repairs in a workshop environment. Services required will include but not be limited to safety checks, routine services, clutch / flywheel replacement, brake testing, clinical equipment repairs, air conditioning system repairs as well as other major repairs to meet the Welsh Ambulance Service Trust’s requirements. The vehicles will need to be delivered and collected from the Trust’s ambulance stations as appropriate. All parts will be only genuine manufacturer’s parts unless specifically requested otherwise.
The SMR Mobile Lot will be the requirement for a fully mobile service whereby all repairs are conducted at the roadside or Trust premises and will include, but not be limited to Mirror Replacement, Saloon Heater Repair and Bulb Replacement on an as and when required basis. Vehicles are operated on a 24 hour basis and therefore a fully mobile service is required at all times including bank holidays
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Cost criterion - Name: Commercial / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x optional 12 month extensions available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Central - SMR Mobile Services
Lot No
6
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
NHS Wales Shared Services Partnership – Procurement Services on behalf of The Welsh Ambulance Services NHS Trust are looking to engage the market to establish a framework agreement consisting of multiple suppliers for the provision of Service Maintenance & Repair of Ambulance Vehicles and their Associated Equipment.
To meet the requirements of the Welsh Ambulance Service NHS Trust (WAST), the service is being tendered in two main categories: SMR Workshop Services and SMR Mobile Services.
The SMR Workshop Lot will be the requirement for full workshop facilities to conduct servicing, maintenance, and defect repairs in a workshop environment. Services required will include but not be limited to safety checks, routine services, clutch / flywheel replacement, brake testing, clinical equipment repairs, air conditioning system repairs as well as other major repairs to meet the Welsh Ambulance Service Trust’s requirements. The vehicles will need to be delivered and collected from the Trust’s ambulance stations as appropriate. All parts will be only genuine manufacturer’s parts unless specifically requested otherwise.
The SMR Mobile Lot will be the requirement for a fully mobile service whereby all repairs are conducted at the roadside or Trust premises and will include, but not be limited to Mirror Replacement, Saloon Heater Repair and Bulb Replacement on an as and when required basis. Vehicles are operated on a 24 hour basis and therefore a fully mobile service is required at all times including bank holidays.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Cost criterion - Name: Commercial / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x optional 12 month extensions available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
South Central - SMR Mobile Services
Lot No
7
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
NHS Wales Shared Services Partnership – Procurement Services on behalf of The Welsh Ambulance Services NHS Trust are looking to engage the market to establish a framework agreement consisting of multiple suppliers for the provision of Service Maintenance & Repair of Ambulance Vehicles and their Associated Equipment.
To meet the requirements of the Welsh Ambulance Service NHS Trust (WAST), the service is being tendered in two main categories: SMR Workshop Services and SMR Mobile Services.
The SMR Workshop Lot will be the requirement for full workshop facilities to conduct servicing, maintenance, and defect repairs in a workshop environment. Services required will include but not be limited to safety checks, routine services, clutch / flywheel replacement, brake testing, clinical equipment repairs, air conditioning system repairs as well as other major repairs to meet the Welsh Ambulance Service Trust’s requirements. The vehicles will need to be delivered and collected from the Trust’s ambulance stations as appropriate. All parts will be only genuine manufacturer’s parts unless specifically requested otherwise.
The SMR Mobile Lot will be the requirement for a fully mobile service whereby all repairs are conducted at the roadside or Trust premises and will include, but not be limited to Mirror Replacement, Saloon Heater Repair and Bulb Replacement on an as and when required basis. Vehicles are operated on a 24 hour basis and therefore a fully mobile service is required at all times including bank holidays.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Cost criterion - Name: Commercial / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x optional 12 month extensions available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
South East - SMR Mobile Services
Lot No
8
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
NHS Wales Shared Services Partnership – Procurement Services on behalf of The Welsh Ambulance Services NHS Trust are looking to engage the market to establish a framework agreement consisting of multiple suppliers for the provision of Service Maintenance & Repair of Ambulance Vehicles and their Associated Equipment.
To meet the requirements of the Welsh Ambulance Service NHS Trust (WAST), the service is being tendered in two main categories: SMR Workshop Services and SMR Mobile Services.
The SMR Workshop Lot will be the requirement for full workshop facilities to conduct servicing, maintenance, and defect repairs in a workshop environment. Services required will include but not be limited to safety checks, routine services, clutch / flywheel replacement, brake testing, clinical equipment repairs, air conditioning system repairs as well as other major repairs to meet the Welsh Ambulance Service Trust’s requirements. The vehicles will need to be delivered and collected from the Trust’s ambulance stations as appropriate. All parts will be only genuine manufacturer’s parts unless specifically requested otherwise.
The SMR Mobile Lot will be the requirement for a fully mobile service whereby all repairs are conducted at the roadside or Trust premises and will include, but not be limited to Mirror Replacement, Saloon Heater Repair and Bulb Replacement on an as and when required basis. Vehicles are operated on a 24 hour basis and therefore a fully mobile service is required at all times including bank holidays.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Cost criterion - Name: Commercial / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x optional 12 month extensions available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 32
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2019/S 206-502350
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 February 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 February 2025
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: October 2029
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147239
(WA Ref:147239)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom