Section one: Contracting authority
one.1) Name and addresses
Forest Hill School
Dacres Road, Forest Hill
Lewisham
SE23 2XN
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 7970661087
Country
United Kingdom
Region code
UKI44 - Lewisham and Southwark
UK Register of Learning Providers (UKPRN number)
100745
Internet address(es)
Main address
https://foresthill.lewisham.sch.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://foresthill.lewisham.sch.uk/procurement/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Forest Hill School - ICT Managed Service
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Forest Hill School (FHS) is an aspirational comprehensive school in south east London providing education to boys aged 11-18. The school also work with Sydenham School to provide 6th form education for both male and female students.
We consider our 6th form the best place for post-16 study in the borough. This is exemplified by a year-on-year increase in the number of pupils progressing to Russell Group universities and other prestigious institutions, and an enviable record of young people moving on to study at Oxford and Cambridge.
We also believe that students achieve their full potential if they enjoy their work and find it stimulating and challenging. Forest Hill School offers a curriculum of great breadth that includes Dance, Drama, Art and Music alongside the traditional academic subjects.
A total of 1,255 pupils attend FHS of which circa 250 attend the 6th form.
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• strategic advice and direction to the School regarding ICT
• a core onsite service 40 weeks per year minus Bank Holidays
• service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation, and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the School's objectives
Bidders should note the following:
• The School will provide a standard contract as part of the ITT Pack
• There will be a TUPE requirement for the existing Managed Service Provider.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30213000 - Personal computers
- 30214000 - Workstations
- 30230000 - Computer-related equipment
- 32410000 - Local area network
- 32420000 - Network equipment
- 48820000 - Servers
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKI44 - Lewisham and Southwark
Main site or place of performance
Forest Hill School
Dacres Road
Lewisham
two.2.4) Description of the procurement
Forest Hill School (FHS) is an aspirational comprehensive school in south east London providing education to boys aged 11-18. The school also work with Sydenham School to provide 6th form education for both male and female students.
We consider our 6th form the best place for post-16 study in the borough. This is exemplified by a year-on-year increase in the number of pupils progressing to Russell Group universities and other prestigious institutions, and an enviable record of young people moving on to study at Oxford and Cambridge.
We also believe that students achieve their full potential if they enjoy their work and find it stimulating and challenging. Forest Hill School offers a curriculum of great breadth that includes Dance, Drama, Art and Music alongside the traditional academic subjects.
A total of 1,255 pupils attend FHS of which circa 250 attend the 6th form.
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• strategic advice and direction to the School regarding ICT
• a core onsite service 40 weeks per year minus Bank Holidays
• service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation, and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the School's objectives
Bidders should note the following:
• The School will provide a standard contract as part of the ITT Pack
• There will be a TUPE requirement for the existing Managed Service Provider.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 February 2025
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
20 February 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Forest Hill School
Lewisham
Country
United Kingdom