Section one: Contracting authority/entity
one.1) Name and addresses
HULL UNIVERSITY TEACHING HOSPITALS NHS TRUST
HULL
HU3 2JZ
Contact
Paul Horsefield
Country
United Kingdom
Region code
UKE - Yorkshire and the Humber
NHS Organisation Data Service
RWA
Internet address(es)
Main address
https://www.hull.nhs.uk/procurement/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Procurement systems - Procure-to-pay (P2P), Catalogue Management and Inventory Management System (IMS)
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Humber and North Yorkshire Procurement Collaborative are looking to procure a single provider of procurement systems on behalf of the following trusts:
Hull University Teaching Hospitals NHS Trust
Northern Lincolnshire and Goole NHS Foundation Trust
York and Scarborough Teaching Hospitals NHS Foundation Trust
Based on technical reasons we believe Elcom Systems Limited are the only supplier who can provide an existing developed P2P, catalogue management and inventory management solution with evidence existing capability to interface with both Oracle and ABS.
The requirement needed is to be modular off the shelf without the need to build or bespoke.
After market research and a review of a number of public sector framework agreements there was a single supplier found that could provide all of the modules without bespoking and who could satisfy the interface requirements.
As such we will be awarding a contract via Direct Award under the Crown Commercial Services G-Cloud 13 framework to Elcom Systems Limited.
The contract term will be 3 years.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £791,784
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
The requirement is for a single supplier who can provide an existing developed P2P, catalogue management and inventory management solution with evidence existing capability to interface with both Oracle and ABS across the three trusts.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
In accordance with the Public Contracts Regulations 2015 Regulation 32 (2)(b)(ii) based on technical reasons we believe Elcom Systems Limited are the only supplier who can provide an existing developed P2P, catalogue management and inventory management solution with evidence existing capability to interface with both Oracle and ABS.
The requirement needed is to be modular off the shelf without the need to build or bespoke.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
10 January 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Elcom Systems Limited
London
WC2H 9EA
Country
United Kingdom
NUTS code
- UKI - London
Companies House
02838561
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £791,784
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
publicprocurementreview@cabinetoffice.gov.uk
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit