Section one: Contracting authority
one.1) Name and addresses
Lee Valley Regional Park
Myddelton House
Enfield
EN2 9HG
Contact
Justin Baker
LVRPAProcurement@leevalleypark.org.uk
Telephone
+44 1992709938
Fax
+44 1992709938
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
National registration number
None
Internet address(es)
Main address
http://www.leevalleypark.org.uk/
Buyer's address
http://www.leevalleypark.org.uk/
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Grounds Maintenance Services
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This Prior Information Notice (hereinafter "PIN") has been published in relation to the supply of Grounds Maintenance Services for the Lee Valley Regional Park Authority (hereinafter the Authority).The Authority currently has a contractual arrangement for its Grounds Maintenance Services which expires October 2021. Therefore, the Authority has published this PIN to alert suppliers within the supply market of this forthcoming contract opportunity.The Grounds Maintenance Services will comprise: Maintenance services of Public Open Spaces, Gate Locking, Toilet Cleaning, Litter Collection, Seasonal Leaf Collection, *Meadow Cuts and *Horticulture (*NB: provisions which might be retained in-house). Maintenance Services will include all grass areas, paths, verges, hard surfaces and park furniture.Interested suppliers may have the option to be invited to attend an Industry Open Day, week commencing 1st March 2021 but this will be Covid-19 dependant. Further information will be supplied at a later date once registered interest has been received. Only companies with an annual turnover of £5,000,000 would be expected to attend the Industry Open Days, as this is a minimum requirement for this contract. The Authority will use this Industry Open Day to:- Identify the key challenges of the contract and its requirements respectively;- Provide a guided tour of some of the Park’s selected sites which will include some of our Open Spaces; and- Obtain the views of the market in order to develop and finalise the Tender documentation and technical requirements accordingly.Please note, that this PIN and the Industry Open Day is not part of the Authority's procurement process.Participation or non-participation is without prejudice to any resulting procurement process which will be conducted competitively and this will be subject to a separate Find a Tender Service Contract Notice. The Authority envisages that the separate Find a Tender Service Contract Notice will be published April 2021.The Authority’s main objectives of the Grounds Maintenance Services are:-- To provide quality, sustainable recreational opportunities that utilise the full Regional Park’s unique natural resources;- To protect and enhance the Authority’s Park, its landscape, its Open spaces and opportunities for Leisure;- To protect and enhance the heritage of the Park and realise its value as a Leisure attraction;- Improve and maintain the nature and quality of the Authority’s facilities; and- Realise the full ecological potential of the Authority’s Regional Park.The primary objective for maintaining our facilities and Open Spaces will be to develop a true collaborative relationship with the Chosen Supplier, and to share our vision and values amongst staff that creates good quality, safe and attractive green spaces across the Authority Parklands.For the avoidance of doubt, the annual estimated outline budget for this contract is 650,000 to 1,000,000 GBP per annum.Please note that the estimated contract value identified separately below is for the initial ten (10) year term.NOTE: To register your interest in this notice and obtain any additional information please visit the In-Tend portal Web Site.Estimated cost between 6,500,000 and 10,000,000 Currency: GBP
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
- 39831600 - Toilet cleaners
- 77300000 - Horticultural services
- 77310000 - Planting and maintenance services of green areas
- 77314100 - Grassing services
- 90511300 - Litter collection services
two.2.3) Place of performance
NUTS codes
- UKI4 - Inner London – East
- UKH23 - Hertfordshire
- UKH3 - Essex
- UKI5 - Outer London – East and North East
two.2.4) Description of the procurement
This Prior Information Notice (hereinafter "PIN") has been published in relation to the supply of Grounds Maintenance Services for the Lee Valley Regional Park Authority (hereinafter the Authority).The Authority currently has a contractual arrangement for its Grounds Maintenance Services which expires October 2021. Therefore, the Authority has published this PIN to alert suppliers within the supply market of this forthcoming contract opportunity.The Grounds Maintenance Services will comprise: Maintenance services of Public Open Spaces, Gate Locking, Toilet Cleaning, Litter Collection, Seasonal Leaf Collection, *Meadow Cuts and *Horticulture (*NB: provisions which might be retained in-house). Maintenance Services will include all grass areas, paths, verges, hard surfaces and park furniture.Interested suppliers may have the option to be invited to attend an Industry Open Day, week commencing 1st March 2021 but this will be Covid-19 dependant. Further information will be supplied at a later date once registered interest has been received. Only companies with an annual turnover of £5,000,000 would be expected to attend the Industry Open Days, as this is a minimum requirement for this contract. The Authority will use this Industry Open Day to:- Identify the key challenges of the contract and its requirements respectively;- Provide a guided tour of some of the Park’s selected sites which will include some of our Open Spaces; and- Obtain the views of the market in order to develop and finalise the Tender documentation and technical requirements accordingly.Please note, that this PIN and the Industry Open Day is not part of the Authority's procurement process.Participation or non-participation is without prejudice to any resulting procurement process which will be conducted competitively and this will be subject to a separate Find a Tender Service Contract Notice. The Authority envisages that the separate Find a Tender Service Contract Notice will be published April 2021.The Authority’s main objectives of the Grounds Maintenance Services are:-- To provide quality, sustainable recreational opportunities that utilise the full Regional Park’s unique natural resources;- To protect and enhance the Authority’s Park, its landscape, its Open spaces and opportunities for Leisure;- To protect and enhance the heritage of the Park and realise its value as a Leisure attraction;- Improve and maintain the nature and quality of the Authority’s facilities; and- Realise the full ecological potential of the Authority’s Regional Park.The primary objective for maintaining our facilities and Open Spaces will be to develop a true collaborative relationship with the Chosen Supplier, and to share our vision and values amongst staff that creates good quality, safe and attractive green spaces across the Authority Parklands.For the avoidance of doubt, the annual estimated outline budget for this contract is 650,000 to 1,000,000 GBP per annum.Please note that the estimated contract value identified separately below is for the initial ten (10) year term.NOTE: To register your interest in this notice and obtain any additional information please visit the In-Tend portal Web Site.Estimated cost between 6,500,000 and 10,000,000 Currency: GBP
two.3) Estimated date of publication of contract notice
10 April 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
SECTION VI: COMPLEMENTARY INFORMATIONVI.1) Contract related to a project and/or programme financed by community fundNoVI.2) Additional informationInterested suppliers which would like to attend the Industry Open Day for this contract opportunity should contact Vince Donaldson via the Intend Portal. Please note that attendance requests (which should be no more than two (2) representatives from each organisation) must be received by Monday 18th February 2021.Please ensure you quote: 'GM Services - Industry Open Day' as the subject reference.Contact: via In-Tend CorrespondenceSuppliers which are interested in this contract opportunity should note that the contract term will be let for a ten (10) year period with a five (5) year breakpoint and this will commence November 2021.The Authority may extend the contract term up to a maximum of 60 months in addition to the initial ten (10) year term. This extension will be at the Authority’s sole discretion and subject to satisfactory performance of the Chosen Supplier, which will be measured against the key performance indicators (KPI's) of the contract agreement. Should the Authority choose to extend the initial contract term, this will be agreed in writing with the Chosen Supplier no later than April 2028.(MT Ref:94714)