Section one: Contracting authority
one.1) Name and addresses
European Social Survey ERIC
ESS ERIC HQ, c/o City University London, Northampton Square
London
EC1V 0HB
Contact
Dr Lorna Ryan
Telephone
+44 2070408387
Country
United Kingdom
NUTS code
UKI4 - Inner London – East
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA36629
one.4) Type of the contracting authority
Other type
European Research Infrastructure Consortium
one.5) Main activity
Other activity
Social attitude research
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
European Social Survey (ESS) Round 10 Fieldwork in Slovakia
Reference number
20/002
two.1.2) Main CPV code
- 79311000 - Survey services
two.1.3) Type of contract
Services
two.1.4) Short description
ESS Round 10 fieldwork in Slovakia in accordance with the Specifications for Round 10 issued by the ESS ERIC Director. The key tasks of the Survey Agency are preparing, conducting and monitoring of fieldwork, processing data and preparing deliverables. These tasks include, but are not limited to the following:
- Completing approximately 2,000 hour-long CAPI interviews, using a random sample of dwellings provided by the National Coordinator Team (NCT).
- Visiting and coding final outcomes for a list of 3,801 issued sample units (dwellings) based on the agreed sample design (see Sample Design Summary available as part of tender documentation).
- Adhering to the rules regarding the form and number of contact attempts as stated in the “Round 10 Survey Specification for ESS ERIC Member, Observer and Guest Countries”.
- Implementing a response maximization plan to deliver the highest possible response rate (target response rate 55%).
- Adhering to the national COVID-19 pandemic regulations and guidelines (attached as part of tender documentation).
- Adhering to the General Data Protection Regulation (GDPR) and national laws. A Data Processing Agreement will be agreed between ESS ERIC (Controller) and the appointed Agency (Processor)
- Discussing the fieldwork procedures, progress and outcomes with the NCT (National Coordinating Team) in every phase.
- Monitoring fieldwork progress closely to allow the NCT to provide at least weekly information to the CST (Core Scientific Team) on fieldwork progress.
- Organising face-to-face (or online using video-conferencing as a back-up option due to COVID-19) interviewer briefings jointly with the NCT.
- Completing an electronic contact form for every visit to sample units. This will include random selection of one eligible adult for interview from each issued dwelling.
-Conducting face-to-face interviews with CAPI (via Central Survey Tool Suite) in the Slovak and Hungarian language.
- Continually reporting on the fieldwork progress on a case-level basis. Input into interim data checks after a third of fieldwork is complete according to the specification provided by the CST and follow-up on any issues identified by these checks.
- Providing data for other required documents, e.g. fieldwork questionnaire, national technical summary, etc.
- Post-coding the open questions on education and occupation.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: 150,000 EUR
two.2) Description
two.2.3) Place of performance
NUTS codes
- SK - SLOVAKIA
Main site or place of performance
Nationally representative survey
two.2.4) Description of the procurement
The fieldwork organisation has to follow the Round 10 Survey Specification for ESS ERIC Member, Observer and Guest Countries as amended from time to time, which will also be part of the contract. The key tasks are preparing, conducting and monitoring of fieldwork, processing data and preparing deliverables. These tasks include:
- Completing approximately 2,000 hour-long CAPI interviews, using a random sample of dwellings provided by the NCT.
- Visiting and coding final outcomes for a list of 3,801 issued sample units (dwellings) based on the agreed sample design (see Sample Design Summary for details of the sample design).
- Adhering to the rules regarding the form and number of contact attempts as stated in the “Round 10 Survey Specification for ESS ERIC Member, Observer and Guest Countries”.
- Implementing a response maximization plan to deliver the highest possible response rate (target response rate 55%).
- Adhering to the national COVID-19 pandemic regulations and guidelines. ESS ERIC COVID-19 guidelines.
- Adhering to the General Data Protection Regulation (GDPR) and national laws. A Data Processing Agreement will be agreed between ESS ERIC (Controller) and the appointed Agency (Processor)
- Discussing the fieldwork procedures, progress and outcomes with the NCT (National Coordinating Team) in every phase.
- Monitoring fieldwork progress closely to allow the NCT to provide at least weekly information to the CST (Core Scientific Team) on fieldwork progress.
- Organizing face-to-face (or online using video-conferencing as a back-up option due to COVID-19) interviewer briefings jointly with the NCT.
- Completing an electronic contact form for every visit to sample units. This will include random selection of one eligible adult for interview from each issued dwelling.
- Conducting face-to-face interviews with CAPI (via Central Survey Tool Suite) in the Slovak and Hungarian language.
- Continually reporting on the fieldwork progress on a case-level basis. Input into interim data checks after a third of fieldwork is complete according to the specification provided by the CST and follow-up on any issues identified by these checks.
- Providing data for other required documents, e.g. fieldwork questionnaire, national technical summary, etc.
- Post-coding the open questions on education and occupation.
The Survey Agency to be appointed must have the following expertise and resources available:
- Minimum of 80 interviewers fluent in the Slovak and/or Hungarian language (maximum workload of 48 sample units per interviewer, excluding reissues) throughout Slovakia. Sampling design is set in Sampling design summary and approved by ESS ERIC Sampling design team. List of 3801 selected particular dwellings (gross sample size) will be provided by NCT.
- Interviewers experienced in face-to-face interviewing. Video interviews (as a back-up option) can be conducted in cases where a face-to-face interview has been refused. This has been introduced due to concerns over the willingness of some groups to take part in a face-to-face survey in light of the COVID-19 pandemic.
- Technical equipment for CAPI (TAPI) – Sufficient numbers of tablets.
- The ability to conduct all the required interviews during the period of 1 February 2021 to 15 August 2021.
- Installing the Central Survey Tool Suite (Main Questionnaire, Contact Form etc.) on mobile devices for interviewers to use it in the fieldwork for respondent selection, recording contact attempts, describing neighbourhood and for conducting the ESS interview.
- Pre-test of 50 cases prior to fieldwork, including video-interviewing.
- Preparing, printing and delivering the Advance letters (3801) and enclosing an unconditional incentive to the value of EUR 5 with each.
- Printing the multiple sets of Showcards for the interviewers (see ESS ERIC COVID-19 guidelines).
Technical Requirements - the technical requirements of interviewer laptops and Android tablets are set out in the tender documentation.
two.2.5) Award criteria
Quality criterion - Name: Project Management / Weighting: 20
Quality criterion - Name: Project methodology / Weighting: 30
Cost criterion - Name: Cost / Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 212-520595
Section five. Award of contract
Contract No
2020/2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 December 2020
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Go4Insight s.r.o
Kýčerského 5
811 05 | Bratislava
Country
Slovakia
NUTS code
- SK0 - SLOVAKIA
Internet address
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
ACRC s.r.o.
Kremnická 14,
Bratislava
851 01
Country
Slovakia
NUTS code
- SK0 - SLOVAKIA
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 150,000 EUR
Total value of the contract/lot: 150,000 EUR
Section six. Complementary information
six.3) Additional information
(MT Ref:221654)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit