Section one: Contracting authority
one.1) Name and addresses
UK Shared Business Services (UK SBS)
North Star House,North Star Avenue
SWINDON
SN2 1FF
Contact
Professional Services
professionalservices@uksbs.co.uk
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
one.1) Name and addresses
United Kingdom Research and Innovation (UKRI)
North Star House, North Star Avenue
Swindon
SN2 1FL
Contact
Professional Services
professionalservices@uksbs.co.uk
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
UKRI Research Councils and UK SBS Providing shared and specialist business services to our public sector owners
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Security screening process of pre-recruitment candidates and existing employees
Reference number
CS19295
two.1.2) Main CPV code
- 79600000 - Recruitment services
two.1.3) Type of contract
Services
two.1.4) Short description
Pre-employment screening is the background checking of staff, contractors, agency personnel and other people with access to the organisation's assets. Checks are conducted to validate and verify information provided by the screening candidate to ensure that they have provided an honest and factual representation to enable organisations to make the best hiring decisions.
Individuals who have access to government assets are required to be checked against the HMG Baseline Personnel Security Standard (BPSS).
The BPSS and supporting guidance describe the mandatory pre-employment controls required to address the problems of identity fraud, illegal working and deception generally. As well as posing serious risks to reputation, integrity and financial assets they may also be indicators of more serious national security concerns.
The screening process requires that the screening candidate provides information, usually via an online system and/or the submission of electronic documents that are then validated and cross checked to ensure that the information is correct. These checks will include reference to legal and robust sources to ensure that the information obtained relates to the named person to ensure fairness to the screening candidate and validated information to assist the organisation in making the correct decision.
Additional checks are added for specific roles, for example, a driver's licence check for the organisation's drivers.
Time scales for "Baseline" screens will be a very important element of the screening service and must meet the HR SLA screen turn around target days (Level A,B,C,D, F - 4 working days , Level E - 2 working days , Level G - 8 working days) which we currently use. This does not include the time spent waiting for the candidate to upload information, waiting for references or the time it takes to complete the criminal record checks
The successful supplier must be able to provide a 'white label type service' for the handling and management of UK SBS and UKRI users of the service. This requirements is to provide a UK SBS branded extranet system that will be used to collect and interact with users of the service. The successful supplier must have the ability to interface with the new Oracle Taleo Applicant Tracking System (ATS) or be prepared to build this capability. The ATS is planned to be implemented during Q1 2020. Taleo is a cloud-based ATS that is used to manage the talent acquisition processes.
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the e-sourcing portal Delta. The Contracting Authority expressly reserves the right(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any Supplier.
The Contracting Authority shall utilise the Delta eSourcing Procurement Tool available at www.uksbs.delta-esourcing.co.uk to conduct this procurement. All enquirers with respect to problems or functionality within the tool may be submitted to Delta eSourcing on 0845 270 7050. Please utilise the messaging system within the e-sourcing tool at the above link. Please note this is a free self-registration website and this can be done by completing the online questionnaire at www.uksbs.delta-esourcing.co.uk. If you wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.co.uk and the follow the instructions to 'Login'
Once you are logged into the system you will be able to link yourself into this procurement using the AccessCode: 5P982H7258
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,300,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
Pre-employment screening is the background checking of staff, contractors, agency personnel and other people with access to the organisation's assets. Checks are conducted to validate and verify information provided by the screening candidate to ensure that they have provided an honest and factual representation to enable organisations to make the best hiring decisions.
Individuals who have access to government assets are required to be checked against the HMG Baseline Personnel Security Standard (BPSS).
The BPSS and supporting guidance describe the mandatory pre-employment controls required to address the problems of identity fraud, illegal working and deception generally. As well as posing serious risks to reputation, integrity and financial assets they may also be indicators of more serious national security concerns.
The screening process requires that the screening candidate provides information, usually via an online system and/or the submission of electronic documents that are then validated and cross checked to ensure that the information is correct. These checks will include reference to legal and robust sources to ensure that the information obtained relates to the named person to ensure fairness to the screening candidate and validated information to assist the organisation in making the correct decision.
Additional checks are added for specific roles, for example, a driver's licence check for the organisation's drivers. Time scales for "Baseline" screens will be a very important element of the screening service and must meet theHR SLA screen turn around target days (Level A,B,C,D, F - 4 working days , Level E - 2 working days , LevelG - 8 working days) which we currently use. This does not include the time spent waiting for the candidate toupload information, waiting for references or the time it takes to complete the criminal record checks
The successful supplier must be able to provide a 'white label type service' for the handling and management of UK SBS and UKRI users of the service. This requirements is to provide a UK SBS branded extranet system that will be used to collect and interact with users of the service. The successful supplier must have the ability to interface with the new Oracle Taleo Applicant Tracking System (ATS) or be prepared to build this capability. The ATS is planned to be implemented during Q1 2020. Taleo is a cloud-based ATS that is used to manage the talent acquisition processes.
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the e-sourcing portal Delta. The Contracting Authority expressly reserves the right(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any Supplier.
The Contracting Authority shall utilise the Delta eSourcing Procurement Tool available at www.uksbs.delta-esourcing.co.uk to conduct this procurement. All enquirers with respect to problems or functionality within the tool may be submitted to Delta eSourcing on 0845 270 7050. Please utilise the messaging system within the e-sourcing tool at the above link. Please note this is a free self-registration website and this can be done by completing the online questionnaire at www.uksbs.delta-esourcing.co.uk. If you wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.co.uk and the follow the instructions to 'Login'
Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 5P982H7258
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The contract duration shall be for the initial contract term of 2 years with the optional extension on an annual basis 1+1 years period from the commencement of the contract
two.2.14) Additional information
If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders. See Section I.3 for access to procurement documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 062-149963
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2020
five.2.2) Information about tenders
Number of tenders received: 16
Number of tenders received by electronic means: 16
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Agenda Resourse Management Ltd
Burstwick, Hull
East Yorkshire
HU12 9HE
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,300,000
Total value of the contract/lot: £1,300,000
Section six. Complementary information
six.3) Additional information
To respond to this opportunity please log in to www.delta-esourcing.com and enter the following access code5P982H7258
six.4) Procedures for review
six.4.1) Review body
UK Shared Business Services Ltd
Swindon
SN2 1FL
Telephone
+44 1793867005
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
UK Shared Business Services Ltd
Swindon
SN2 1FL
Telephone
+44 1793867005
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
UK Shared Business Services Ltd
Swindon
Sn2 1FL
Telephone
+44 1793867005
Country
United Kingdom