Scope
Reference
260105/C.90
Description
• Estimated Contract Value: £315,000 (over 5 years) Excluding VAT
• Contract Term: 3 years plus provision to extend for up to an additional two (2) years subject to requirements and satisfactory performance
• Scope: Planned servicing, reactive repairs, MOT coordination, compliance inspections, tyre/battery/oil management, parts supply, mobile servicing, roadside assistance, sustainability measures.
• Fleet Profile: Currently 26 vehicles (light commercials, cabs with tippers, sweepers as the authority is going through a fleet replacement exercise and EV/hybrid segment may be added in the future.
• Procurement Procedure: Open Procedure under PA 2023
Contract dates (estimated)
- 18 May 2026 to 17 May 2029
- Possible extension to 17 May 2031
- 5 years
Main procurement category
Services
Additional procurement category
Goods
CPV classifications
- 50111100 - Vehicle-fleet management services
- 50111110 - Vehicle-fleet-support services
Contract locations
- UKF1 - Derbyshire and Nottinghamshire
Engagement
Engagement deadline
21 January 2026
Engagement process description
Online Supplier Briefing (Webinar):
Date: 21 January 2026, 10:00-11:30 (UK time)
Platform: MS Teams (link will be provided on registration)
Participation is voluntary and free.
Register interest by emailing commercial@ambervalley.gov.uk by noon 20 January 2026, providing your organisation's name and email address for invites to the webinar contact details
This engagement aims to:
• Provide an overview of the council's requirements
• Test market capacity and capability
• Explore innovation and sustainability (including EV/hybrid servicing)
• Identify risks and mitigation measure
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Contracting authority
Amber Valley Borough Council
- Public Procurement Organisation Number: PNRY-9833-CLLH
Town Hall, Market Pl,
Ripley
DE5 3BT
United Kingdom
Email: Commercial@ambervalley.gov.uk
Website: http://www.ambervalley.gov.uk
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government