Section one: Contracting authority
one.1) Name and addresses
King Henry VIII 3-19 School
Llywnu Lane
Abergavenny
NP7 6AR
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
https://www.kinghenryviii3to19school.co.uk/
one.1) Name and addresses
King Henry VIII 3-19 School
Old Hereford Road
Abergavenny
NP7 6EP
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
https://www.kinghenryviii3to19school.co.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/VR82Y7U24J
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
King Henry VIII 3-19 School ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide cleaning services for King Henry VIII 3-19 School in Abergavenny.
two.1.5) Estimated total value
Value excluding VAT: £180,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
Monmouthshire and Newport
two.2.4) Description of the procurement
The successful Supplier will be required to provide cleaning services for King Henry VIII 3-19 School in Abergavenny.
The annual value of the contract is approximately £180,000.
King Henry VIII 3-19 School is an all-through school providing education for pupils, aged 3 to aged 19. There are currently 1,330 pupils on roll and 220 staff. It is anticipated to increase to 1,820 pupils over the course of the contract.
Our vision is to provide excellent educational provision for all pupils in this wonderful community, in this fabulous town. We believe that every child should have access to a great education, regardless of background, so that they have real choices in life. We believe that every lesson counts, every pupil matters, and that every pupil should feel valued as an individual.
Our pupils make rapid progress and achieve academic excellence in an environment of love and care. Our school is a strong family where expectations are high, values are positive, and children are treasured. We equip our pupils with the knowledge, character, and learning power to achieve top grades in their qualifications and to lead successful lives.
We do not believe that some pupils are bright and that others are not. We believe that anyone can learn anything, and the growth mindset underpins everything we do. We believe that what we become and what we achieve comes from great teaching, hard work, and fantastic support.
We are a fully integrated 3 to 19 all-through school. We fully embrace the transformative power through-schools provide in improving the educational experience and outcomes for pupils. The opportunity to support a Year 13 pupil that we have known since age 3 has dramatic effects. It leads to effective inclusion where every child is known. It allows the successful challenge of the primary/secondary divide. It leads to very high levels of pupil wellbeing.
The school will be moving into a new building during the next academic year with an anticipated move date of November 2024 in line with the contract start date. The mobilisation period will be particularly important in ensuring the right staffing structure, equipment and cleaning specifications are in place for the start of the contract. Further information can be found at King Henry VIII 3-19 School Abergavenny - New Build
This contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision.
Please see SQ document for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £180,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2030
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 February 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
25 March 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Abergavenny:-School-cleaning-services./VR82Y7U24J" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Abergavenny:-School-cleaning-services./VR82Y7U24J
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/VR82Y7U24J" target="_blank">https://litmustms.co.uk/respond/VR82Y7U24J
GO Reference: GO-202419-PRO-24924766
six.4) Procedures for review
six.4.1) Review body
King Henry VIII 3-19 School
Llywnu Lane
Abergavenny
NP7 6AR
Country
United Kingdom