Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BSP-20-014 - CYCLE TO WORK SCHEME FOR THE EDUCATION AUTHORITY
two.1.2) Main CPV code
- 75310000 - Benefit services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
The objective of the scheme is to promote healthier journeys to work and to reduce
environmental pollution. The 1999 Finance Act introduced an annual tax exemption which allows employers to loan cycles and cyclists
safety equipment to employees as a tax free benefit. Administration of the process is in conjunction with EA & Department of Education
(DE) Payrolls and there will be no cost to the EA for this scheme.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 071-182351
Section five. Award of contract/concession
Contract No
1
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
25 March 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Halfords Limited Cycle2work
Redditch
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £600,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 75310000 - Benefit services
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
The objective of the scheme is to promote healthier journeys to work and to reduce
environmental pollution. The 1999 Finance Act introduced an annual tax exemption which allows employers to loan cycles and cyclists
safety equipment to employees as a tax free benefit. Administration of the process is in conjunction with EA & Department of Education
(DE) Payrolls and there will be no cost to the EA for this scheme.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£900,000
seven.1.7) Name and address of the contractor/concessionaire
Halfords Limited Cycle2work
Redditch
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The Contract set out in OJEU Contract Notice was entered into by EANI as per the published Contract Award Notice. The Contract was
initially awarded for £600,000.00 and it was agreed in December 2023 that this would be increased to £900,000.00 under Regulation 72
(1)(B) of the Public Contract Regulations 2015.
Namely. the following conditions have been fulfilled:
(b)for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial
procurement, where a change of contractor—
i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing
equipment, services or installations procured under the initial procurement, or
(ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in
price does not exceed 50% of the value of the original contract.
The modification is 50% of the original contract value which is permissible under Regulation 72 (1) B.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The Contract set out in OJEU Contract Notice was entered into by EANI as per the published Contract Award Notice. The Contract was
initially awarded for £600,000.00 and it was agreed in December 2023 that this would be increased to £900,000.00 under Regulation 72
(1)(B) of the Public Contract Regulations 2015.
Namely. the following conditions have been fulfilled:
(b)for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial
procurement, where a change of contractor—
i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing
equipment, services or installations procured under the initial procurement, or
(ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in
price does not exceed 50% of the value of the original contract.
The modification is 50% of the original contract value which is permissible under Regulation 72 (1) B.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £600,000
Total contract value after the modifications
Value excluding VAT: £900,000