Section one: Contracting authority/entity
one.1) Name and addresses
NHS Wales Shared Services Partnership
Procurement Services, Cardiff and Vale University Local Health Board, Woodlands House, 2nd Floor, Maes-Y-Coed Road
Cardiff
CF14 4HH
Telephone
+44 02921836450
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.procurement.wales.nhs.uk
Buyer's address
http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Purchase of Ophthalmology Visual Electrophysiology System
two.1.2) Main CPV code
- 33122000 - Ophthalmology equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Funding has been approved by Welsh Government to support the development of a neuro-physiology unit at the NHS Wales University Eye Care Centre located in the School of Optometry and Vision Sciences in Cardiff.
This service will support the treatment of Neuro-physiology patients from across Wales and will provide joint working in the treatment of these patients between the NHS Wales University Eye Care Centre and the University Hospital of Wales (UHW). The service is aimed at improving turnaround times for patients avoiding prolonged treatment which could potentially lead to irreversible sight loss.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £150,000
two.2) Description
two.2.2) Additional CPV code(s)
- 33122000 - Ophthalmology equipment
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Funding has been approved by Welsh Government to support the development of a neuro-physiology unit at the NHS Wales University Eye Care Centre located in the School of Optometry and Vision Sciences in Cardiff.
This service will support the treatment of Neuro-physiology patients from across Wales and will provide joint working in the treatment of these patients between the NHS Wales University Eye Care Centre and the University Hospital of Wales (UHW). The service is aimed at improving turnaround times for patients avoiding prolonged treatment which could potentially lead to irreversible sight loss.
In order to deliver the service, the NHS Wales University Eye Care Centre must be connected to the University Hospital of Wales. It is essential to deliver this joint working programme to address the increased waiting list within Ophthalmology and therefore, any equipment procured must work seamlessly with the School of Optometry and Vision Science and UHW. Any equipment must ensure reporting outcomes are standardised across Wales.
The Health Board, therefore, requires a supplier who can meet the criteria as outlined in this notice in providing the hardware and software to support seamless working between both organisations in the treatment of patients across Wales.
Equipment Criteria
Hardware and Software needs to provide a built in pattern generator with monitor as well as allowing control of Flash stimulators providing Colour-Dome, Colour-Burst and Colour-Flash, all in one system. The solution needs to have a Console that has an ARM controller for EP, PERG, MFERG and MFVEP. The output need to be seamlessly read into the current format output of the Diagnosys Espion location in the University Hospital of Wales
two.2.11) Information about options
Options: Yes
Description of options
with option to include up to two years maintenance support at the sole discretion of the Health Board
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Due to the critical requirements outlined in the description within this notice, the Health Board have determined that the Espion device from Diagnosys is the only supplier who meet the criteria.
Diagnosys are a market leading organisation in the provision of hardware and software to support neuro-physiology for eye care pathology and is already fully operational in the University Hospital Wales. This equipment already interfaces seamlessly in the Health Board’s Clinical Portal and generic letters are able to be generated which will enable application outputs to be distributed to the patients referring across Wales.
The Diagnosys Espion will provide;
- 100% compatibility in report output.
- Ability to review comparative data outputs on a patient to identify changes in their sight, and if applicable what clinical action is required. Additional backend storage.
- Avoidance in the development of new interfaces and the impact on the delay service being available to the patients of Wales.
Welsh Government funding is only available within 2021/22 and therefore, the awarded supplier must be able to deliver the equipment by the 31st March 2022.
Based on the details within this notice, the Health Board is applying a 10 day standstill prior to awarding a contract to Diagnosys.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
10 January 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Diagnosys UK Ltd
Unit 5, Trust Court, Histon
Cambridge
CB249PW
Country
United Kingdom
NUTS code
- UKH12 - Cambridgeshire CC
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £150,000
Section six. Complementary information
six.3) Additional information
(WA Ref:117342)
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Courts of Justice,
London
WC2A 2LL
Country
United Kingdom
Internet address
http://www.procurement.wales.nhs.uk
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
NHS Wales Shared Services Partnership on behalf of Cardiff and Vale University Local Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts 2015 (Amendments).