Section one: Contracting authority/entity
one.1) Name and addresses
Southampton City Council
Civic Centre,Civic Centre Road
SOUTHAMPTON
SO147LY
Contact
Hayley Holden
hayley.holden@southampton.gov.uk
Telephone
+44 7540828182
Country
United Kingdom
Region code
UKJ32 - Southampton
Southampton City Council
Southampton City Council
Internet address(es)
Main address
https://www.southampton.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Housing Management Information System
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
This VEAT notice relates to a permitted modification to the contract originally awarded in 2022 for the provision of a Housing Management Information System.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,776,181
two.2) Description
two.2.2) Additional CPV code(s)
- 48810000 - Information systems
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
two.2.4) Description of the procurement
This VEAT notice relates to a permitted modification to the contract originally awarded in 2022 for the provision of a Housing Management Information System. The contract was awarded using the Crown Commercial Services DAS framework agreement (RM3821). The contract awarded under the framework agreement was initially for the main housing management information system. Built in to the contract was the ability to add on an Account Analytics module at any time during the term of the contract. Southampton City Council is now intending to exercise this permitted modification. The value of the modification is £35,000 per annum.
The modification allows the Council to deliver its IT Strategy, a key area of which is system rationalisation, reducing the application estate to become more sustainable. The intention is for the Account Analytics module to be implemented during early 2024.
two.2.11) Information about options
Options: Yes
Description of options
The original procurement via the Crown Commercial Services DAS framework agreement (RM3821) contained an option to switch on the Account Analytics module at any time during the term of the contract.
The initial contract term is five years, from 1 September 2022 to 31 August 2027 with the option to extend for up to a further two years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This VEAT notice relates to a permitted modification to the contract originally awarded in 2022 for the provision of a Housing Management Information System. The contract was awarded using the Crown Commercial Services DAS framework agreement (RM3821). The contract awarded under the framework agreement was initially for the main housing management information system. Built in to the contract was the ability to add on an Account Analytics module at any time during the term of the contract. Southampton City Council is now intending to exercise this permitted modification. The value of the modification is £35,000 per annum in addition to the value published in this Notice.
The modification allows the Council to deliver its IT Strategy, a key area of which is system rationalisation, reducing the application estate to become more sustainable. The intention is for the Account Analytics module to be implemented during early 2024.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
29 September 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
NEC Software Solutions UK Limited
1st Floor, iMex Centre, 575-599 Maxted Road, Hemel Hempstead
Hertfordshire
HP2 7DX
Country
United Kingdom
NUTS code
- UKG1 - Herefordshire, Worcestershire and Warwickshire
Companies House
968498
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £1,776,181
Total value of the contract/lot/concession: £1,776,181
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court
Royal Court of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom