Section one: Contracting authority
one.1) Name and addresses
The NHS Commissioning Board operating as NHS England
Quarry House
Leeds
LS2 7UE
Contact
Warren Simms
Country
United Kingdom
NUTS code
UKE - Yorkshire and the Humber
National registration number
na
Internet address(es)
Main address
Buyer's address
https://www.ardengemcsu.nhs.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Logistics and Warehouse Support for Covid-19 Vaccination Programme
Reference number
45217
two.1.2) Main CPV code
- 63120000 - Storage and warehousing services
two.1.3) Type of contract
Services
two.1.4) Short description
On behalf of the NHS England and Improvement (the "Authority"), NHS Arden and GEM Commissioning Support Unit (AG CSU) invited suitably qualified, licensed and experienced service providers to submit their bids for providing warehousing and logistics services appropriate for the storage and handling of vaccines, which currently are expected to include Ultra-Low Temperature (ULT) materials and other associated materials.
Please see section “II.2.4 - Description of the procurement” for further information regarding this opportunity.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £7,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 33651600 - Vaccines
- 63122000 - Warehousing services
- 63120000 - Storage and warehousing services
- 60000000 - Transport services (excl. Waste transport)
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
As part of the NHS Response to the Covid-19 pandemic a Vaccine delivery unit was established to design & implement a solution for the deployment of vaccines. As part of that solution a warehousing & logistics service was established to handle and deliver Covid -19 vaccines to designated sites, which has contributed to the success of the vaccine programme. The Authority has looked to the future and the requirements for warehouse and logistics services to continue this good work. Therefore, AGCSU on behalf of the Authority invited suitably qualified, licensed and experienced service providers to submit bids for providing warehousing and logistics services appropriate for vaccines and other associated materials.
The key objective of this procurement were to select a service provider(s) to provide:
• Safe, effective and appropriate storage/warehousing for vaccines, which will include for vaccines with Ultra Low Temperature handling characteristics and associated consumables
• Safe, effective and appropriate distribution of vaccines with varying handling characteristics and associated consumables materials to multiple designated delivery sites; and
• Appropriate equipment for the storage and distribution of vaccines and associated consumables. It should be noted that the Authority may provide FOC the ULT freezers
The Procurement is to award two contracts for a period of 12 months with the option to extend by two separate periods of up to 6-months each. The successful bidder(s) will be responsible for providing the Services across England whereby there will be a split of volume and activity on an East & West Split (with an extra split of the London region of 50/50).
The Authority is appointing 2 Providers for these Services. Whilst each Provider will be required to provide the Services on a national basis if required by the Authority, it is the Authority's intention that the Providers will provide Services on a regional split basis, with one Provider providing Services and delivering vaccines to the east of England with the other Provider providing Services and delivering vaccines to the west of England.
It should be noted that any service may be subject to variation during its term, which will be dictated by the emerging science and policy changes. Such variation may include but not be limited to:
• Approval of new vaccines that may require handling based on the individual vaccine handling characteristic or requirements for joint-vaccination with other vaccines
• Changes to the profile of eligible cohorts to receive the vaccine, which may increase/decrease the volume of vaccines to be handled and distributed and the designated sites to which deliveries will be required
• Increases in the type and number of and type of vaccine consumables
• Requirement for IT integration to the Successful Bidders systems to enable automation of vaccine orders by designated sites ‘Pull delivery model’ and include automated operation and performance reporting.
The actual volumes of vaccine and type is not yet fully known and therefore any volumes or costs estimates may change during the contract period. However, for the purpose of pricing the Authority provided an estimated value for the initial period of each contract at approximately £6.8M (excluding VAT) and was based on best estimated of volumes contain in the scenario in the ITT for the initial 12-month contract period.
NHS England and NHS Improvement will be the contracting and commissioning authority for the contract resultant from this procurement and the contract will be held between them and the successful bidder(s).
The successful provider commenced mobilisation from November 2021 and services were fully operational and providing services from December 2021.
two.2.5) Award criteria
Quality criterion - Name: Quality criterion - Name: Section: T1 - Service Requirements – Warehousing / Weighting: 15
Quality criterion - Name: Quality criterion - Name: Section: T2 - Service Requirements - Transport / Weighting: 15
Quality criterion - Name: Quality criterion - Name: Section: T3 - Service Offer – Mobilisation / Weighting: 6
Quality criterion - Name: Quality criterion - Name: Section: T4 – Flexibility / Weighting: 6
Quality criterion - Name: Quality criterion - Name: Section: T5 - Service Requirements - Regulatory / Weighting: 6
Quality criterion - Name: Quality criterion - Name: Section: T6 - IT Systems and integration / Weighting: 3
Quality criterion - Name: Quality criterion - Name: Section: T7 - Data Security/Information Governance / Weighting: 3
Quality criterion - Name: Quality criterion - Name: Section: T8 - Premises (inc Business continuity) / Weighting: 3
Quality criterion - Name: Quality criterion - Name: Section: T9 - HR and Workforce Management / Weighting: 3
Quality criterion - Name: Social Value criterion – Name Section: SV2-1 : Social Value (inc. Equality, Diversity and Human Rights) / Weighting: 5
Quality criterion - Name: Social Value criterion – Name Section: SV3-1 : Social Value (inc. Environment - Sustainability) / Weighting: 5
Quality criterion - Name: Qualitative Price criterion – Name Section: P1 - Qualitative question / Weighting: 10
Quality criterion - Name: Qualitative Price criterion – Name Section: P2 - Limitation of liability question / Weighting: 5
Price - Weighting: 15 (7.5 E & 7.5 W)
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Price weight (15%) is based on 7.5% for East & 7.5% West
Potential bidders registered with NHS AG CSU's e-procurement portal, for access to the following web link: https://uk.eu-supply.com/login.asp?B=agcsu and search for reference number 45217
All information relating to this procurement will be available at the above described e-procurement web portal.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-017280
Section five. Award of contract
Contract No
1
Title
Logistics and Warehouse Support for Covid-19 Vaccination Programme
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2021
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
AAH Pharmaceuticals
Centurion Park, Centurion Way, Wilnecote,
Tamworth
B77 5PZ
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,200,000
Section five. Award of contract
Contract No
2
Title
Logistics and Warehouse Support for Covid-19 Vaccination Programme
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2021
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Alloga UK Limited
Castlewood Business Park, Farmwell Lane, South Normanton
Derbyshire
DE55 2JX
Country
United Kingdom
NUTS code
- UKF1 - Derbyshire and Nottinghamshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,600,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
Strand
London
WCA 2LL
Country
United Kingdom