Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 1924664685
Country
United Kingdom
NUTS code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001152 The Supply of Office Machines
Reference number
001152
two.1.2) Main CPV code
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of
Office Machines for use primarily in the education market. This Framework is designed to
meet the needs of YPO by establishing an agreement for Providers to deliver both stock into
YPO’s distribution centre in Wakefield, West Yorkshire and to deliver to YPO customers on a
direct basis whereby the end customer places the order with YPO and YPO places the order
with the Provider, but the Provider delivers direct to the end customer.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,000,000
two.2) Description
two.2.1) Title
Trimmers
Lot No
1
two.2.2) Additional CPV code(s)
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Trimmers
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value and Sustainability / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the
contract period will be taken by the end of August 2024 and will be dependent on
satisfactory completion of all aspects of the contract to date, the current market conditions
for this category and YPO’s contracting structures. The maximum contract period will
therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual
review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Guillotines
Lot No
2
two.2.2) Additional CPV code(s)
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Guillotines
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the
contract period will be taken by the end of August 2024 and will be dependent on
satisfactory completion of all aspects of the contract to date, the current market conditions
for this category and YPO’s contracting structures. The maximum contract period will
therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual
review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Laminators
Lot No
3
two.2.2) Additional CPV code(s)
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Laminators
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and customer service / Weighting: 10%
Quality criterion - Name: Social Value/ Sustainability / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the
contract period will be taken by the end of August 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions
for this category and YPO’s contracting structures. The maximum contract period will
therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual
review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Binding Machines
Lot No
4
two.2.2) Additional CPV code(s)
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Binding Machines
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and customer service / Weighting: 10%
Quality criterion - Name: Social value/sustainability / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the
contract period will be taken by the end of August 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions
for this category and YPO’s contracting structures. The maximum contract period will
therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual
review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Shredders
Lot No
5
two.2.2) Additional CPV code(s)
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Shredders
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and customer service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the
contract period will be taken by the end of August 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions
for this category and YPO’s contracting structures. The maximum contract period will
therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual
review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Auto-Feed Shredders
Lot No
6
two.2.2) Additional CPV code(s)
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Auto-Feed Shredders
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Deliver and customer service / Weighting: 10%
Quality criterion - Name: Social Value/sustainability / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the
contract period will be taken by the end of August 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions
for this category and YPO’s contracting structures. The maximum contract period will
therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual
review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-026010
Section five. Award of contract
Contract No
1
Lot No
all lots
Title
YPO - 001152 The Supply of Office Machines
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 December 2022
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Acco UK Limited
Aylesbury
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
CCL Label Limited
Castleford
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Fellowes Ltd
Doncaster
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
HSM (UK) LIMITED
Burntwood
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
S.J.Waterman Limited
Bushey
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
SNOPAKE LIMITED
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
THOMAS STONER SUPPLIES LIMITED
Scunthorpe
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
VIVID LAMINATING TECHNOLOGIES LIMITED
Ashby De La Zouch
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,000,000
Section six. Complementary information
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for
details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract is
provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract is
entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been
harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom