Awarded contract

YPO - 001152 The Supply of Office Machines

  • YPO

F03: Contract award notice

Notice reference: 2023/S 000-000618

Published 10 January 2023, 9:12am



Section one: Contracting authority

one.1) Name and addresses

YPO

41 Industrial Park

Wakefield

WF2 0XE

Contact

Contracts Team

Email

contracts@ypo.co.uk

Telephone

+44 1924664685

Country

United Kingdom

NUTS code

UKE45 - Wakefield

Internet address(es)

Main address

http://www.ypo.co.uk/

Buyer's address

http://www.ypo.co.uk/

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

YPO - 001152 The Supply of Office Machines

Reference number

001152

two.1.2) Main CPV code

  • 30100000 - Office machinery, equipment and supplies except computers, printers and furniture

two.1.3) Type of contract

Supplies

two.1.4) Short description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of

Office Machines for use primarily in the education market. This Framework is designed to

meet the needs of YPO by establishing an agreement for Providers to deliver both stock into

YPO’s distribution centre in Wakefield, West Yorkshire and to deliver to YPO customers on a

direct basis whereby the end customer places the order with YPO and YPO places the order

with the Provider, but the Provider delivers direct to the end customer.

two.1.6) Information about lots

This contract is divided into lots: Yes

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £4,000,000

two.2) Description

two.2.1) Title

Trimmers

Lot No

1

two.2.2) Additional CPV code(s)

  • 30100000 - Office machinery, equipment and supplies except computers, printers and furniture

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Trimmers

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30%

Quality criterion - Name: Delivery and Customer Service / Weighting: 10%

Quality criterion - Name: Social Value and Sustainability / Weighting: 10%

Price - Weighting: 50%

two.2.11) Information about options

Options: Yes

Description of options

The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the

contract period will be taken by the end of August 2024 and will be dependent on

satisfactory completion of all aspects of the contract to date, the current market conditions

for this category and YPO’s contracting structures. The maximum contract period will

therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual

review, incorporating price negotiations and KPI performance).

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Guillotines

Lot No

2

two.2.2) Additional CPV code(s)

  • 30100000 - Office machinery, equipment and supplies except computers, printers and furniture

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Guillotines

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30%

Quality criterion - Name: Delivery and Customer Service / Weighting: 10%

Quality criterion - Name: Social Value/Sustainability / Weighting: 10%

Price - Weighting: 50%

two.2.11) Information about options

Options: Yes

Description of options

The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the

contract period will be taken by the end of August 2024 and will be dependent on

satisfactory completion of all aspects of the contract to date, the current market conditions

for this category and YPO’s contracting structures. The maximum contract period will

therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual

review, incorporating price negotiations and KPI performance).

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Laminators

Lot No

3

two.2.2) Additional CPV code(s)

  • 30100000 - Office machinery, equipment and supplies except computers, printers and furniture

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Laminators

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30%

Quality criterion - Name: Delivery and customer service / Weighting: 10%

Quality criterion - Name: Social Value/ Sustainability / Weighting: 10%

Price - Weighting: 50%

two.2.11) Information about options

Options: Yes

Description of options

The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the

contract period will be taken by the end of August 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions

for this category and YPO’s contracting structures. The maximum contract period will

therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual

review, incorporating price negotiations and KPI performance).

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Binding Machines

Lot No

4

two.2.2) Additional CPV code(s)

  • 30100000 - Office machinery, equipment and supplies except computers, printers and furniture

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Binding Machines

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30%

Quality criterion - Name: Delivery and customer service / Weighting: 10%

Quality criterion - Name: Social value/sustainability / Weighting: 10%

Price - Weighting: 50%

two.2.11) Information about options

Options: Yes

Description of options

The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the

contract period will be taken by the end of August 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions

for this category and YPO’s contracting structures. The maximum contract period will

therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual

review, incorporating price negotiations and KPI performance).

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Shredders

Lot No

5

two.2.2) Additional CPV code(s)

  • 30100000 - Office machinery, equipment and supplies except computers, printers and furniture

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Shredders

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30%

Quality criterion - Name: Delivery and customer service / Weighting: 10%

Quality criterion - Name: Social Value/Sustainability / Weighting: 10%

Price - Weighting: 50%

two.2.11) Information about options

Options: Yes

Description of options

The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the

contract period will be taken by the end of August 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions

for this category and YPO’s contracting structures. The maximum contract period will

therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual

review, incorporating price negotiations and KPI performance).

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Auto-Feed Shredders

Lot No

6

two.2.2) Additional CPV code(s)

  • 30100000 - Office machinery, equipment and supplies except computers, printers and furniture

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Auto-Feed Shredders

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30%

Quality criterion - Name: Deliver and customer service / Weighting: 10%

Quality criterion - Name: Social Value/sustainability / Weighting: 10%

Price - Weighting: 50%

two.2.11) Information about options

Options: Yes

Description of options

The Framework Agreement will cover the period from 10th January 2023 to 9th January 2025 with two options to extend for an additional 12 months. The first decision to extend the

contract period will be taken by the end of August 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions

for this category and YPO’s contracting structures. The maximum contract period will

therefore be 4 years, from 10th January 2023 to 9th January 2027 (subject to an annual

review, incorporating price negotiations and KPI performance).

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2022/S 000-026010


Section five. Award of contract

Contract No

1

Lot No

all lots

Title

YPO - 001152 The Supply of Office Machines

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

20 December 2022

five.2.2) Information about tenders

Number of tenders received: 9

The contract has been awarded to a group of economic operators: Yes

five.2.3) Name and address of the contractor

Acco UK Limited

Aylesbury

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

No

five.2.3) Name and address of the contractor

CCL Label Limited

Castleford

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

No

five.2.3) Name and address of the contractor

Fellowes Ltd

Doncaster

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

Yes

five.2.3) Name and address of the contractor

HSM (UK) LIMITED

Burntwood

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

Yes

five.2.3) Name and address of the contractor

S.J.Waterman Limited

Bushey

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

Yes

five.2.3) Name and address of the contractor

SNOPAKE LIMITED

London

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

Yes

five.2.3) Name and address of the contractor

THOMAS STONER SUPPLIES LIMITED

Scunthorpe

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

Yes

five.2.3) Name and address of the contractor

VIVID LAMINATING TECHNOLOGIES LIMITED

Ashby De La Zouch

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £4,000,000


Section six. Complementary information

six.3) Additional information

YPO are purchasing on the behalf of other contracting authorities. Please see the below link for

details: https://www.ypo.co.uk/about/customers/permissible-users .

YPO will incorporate a standstill period at the point of notification of the award of the contract is

provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and

provides time for unsuccessful tenderers to challenge the award decision before the contract is

entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been

harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,

Wales and Northern Ireland).

six.4) Procedures for review

six.4.1) Review body

High Court of England and Wales

London

Country

United Kingdom