- Scope of the procurement
- Lot 1 (one). Coronation Recreational Grounds, Play Area
- Lot 2. Cobham Recreation Grounds, Play Area
- Lot 3. Brooklands Community Park Play Area
- Lot 4. West Molesey Recreation Grounds Play Area
- Lot 5. Claygate Recreation Grounds Play Area (note this site is very wet and access is ONLY available during dryer months)
- Lot 6. Hersham Recreation Grounds Play Area
- Lot 7. Molesey Hurst Recreation Grounds Play Area
- Lot 8. Hurst Meadows Play Area (note the access to this site is very wet and access is ONLY available during dryer months)
- Lot 9. Littleheath Recreation Play Area (Oxshott)
- Lot 10. West End Recreation Play Area
Section one: Contracting authority
one.1) Name and addresses
Elmbridge Borough Council
Civic Centre
Esher
KT10 9SD
Contact
Emma Campbell
Telephone
+44 1372474474
Country
United Kingdom
NUTS code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
Buyer's address
https://www.sesharedservices.org.uk/esourcing
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EBC EC Procurement of Play Equipment
Reference number
EBC - 033890
two.1.2) Main CPV code
- 37535200 - Playground equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Elmbridge Borough Council is approaching the market seeking for the replacement of individual items of outdoor play equipment and related surfacing at 10 sites across the Borough. The contract is scheduled to commence 1 May 2022. This opportunity is being split into ten distinct lots to be installed between May 2022 – September 2023. To be considered for each lot, suppliers are expected to visit sites prior to submitting a detailed response to ensure they satisfy themselves with details and submit an innovative, sustainable response that could ensure compliance and value for money. Bidders can bid for 1,2,3,4,5,6,7,8,9 or all 10 lots; • Lot 1 Coronation Recreational Grounds, Play Area• Lot 2 Cobham Recreation Grounds, Play Area. • Lot 3 Brooklands Community Park Play Area• Lot 4 West Molesey Recreation Grounds Play Area• Lot 5 Claygate Recreation Grounds Play Area • Lot 6 Hersham Recreation Grounds Play Area• Lot 7 Molesey Hurst Recreation Grounds Play Area• Lot 8 Hurst Mead
two.1.5) Estimated total value
Value excluding VAT: £353,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Coronation Recreational Grounds, Play Area
Lot No
1 (one)
two.2.2) Additional CPV code(s)
- 37535200 - Playground equipment
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Elmbridge Borough in Surrey
two.2.4) Description of the procurement
• Removal of large tower unit, replace with alternative of similar scale and play value aimed at the under 12 group.• Remove existing large seesaw springer – replace with alternative.• Remove existing metal medium tower unit, replace with alternative to complement existing equipment aimed at the under 12 group.• Remove and replace three number single springers.• Clean and refurbish existing equipment.• Replace existing equipment with newly designed equipment of similar scale to complement existing equipment onsite. • Remove and replace all existing surfacing associated with equipment to be removed and replaced.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £95,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
11
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Cobham Recreation Grounds, Play Area
Lot No
2
two.2.2) Additional CPV code(s)
- 37535200 - Playground equipment
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Cobham , Elmbridge Borough in Surrey
two.2.4) Description of the procurement
• Remove and replace one medium tower unit suitable for ages 8-12 year olds to complement existing equipment – must include slide.• Remove and replace one small toddler tower unit suitable for ages 3-8 year olds to complement existing equipment – must include slide.• Remove and replace roundabout with similar size roundabout.• Remove and replace 4 way springer. • Remove and replace all existing surfacing associated with equipment to be removed and replaced.• Clean and refurbish existing equipment including replacement of one metal sign post (sign to be reused).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £48,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
11
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Brooklands Community Park Play Area
Lot No
3
two.2.2) Additional CPV code(s)
- 37535220 - Playground climbing apparatus
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Weybridge , Elmbridge Borough in Surrey
two.2.4) Description of the procurement
Remove and replace one existing spider net.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £12,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
11
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
West Molesey Recreation Grounds Play Area
Lot No
4
two.2.2) Additional CPV code(s)
- 37535200 - Playground equipment
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
West Molesey Elmbridge in Surrey
two.2.4) Description of the procurement
• Remove and replace one medium tower unit suitable for ages 3-8 year olds to complement existing equipment – must include slide.• Remove and replace one Springer motorbike with similar. • Remove and replace one Springer rocker with rocker. • Remove and replace all existing surfacing associated with equipment to be removed and replaced.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £31,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
11
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Claygate Recreation Grounds Play Area (note this site is very wet and access is ONLY available during dryer months)
Lot No
5
two.2.2) Additional CPV code(s)
- 37535200 - Playground equipment
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
Claygate, Elmbridge Borough in Surrey
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £73,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
11
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hersham Recreation Grounds Play Area
Lot No
6
two.2.2) Additional CPV code(s)
- 37535220 - Playground climbing apparatus
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Hersham in Elmbridge Borough Surrey
two.2.4) Description of the procurement
• Remove and replace one medium tower unit suitable for ages 8-12 year olds to complement existing equipment – must include slide.• Remove and replace all existing surfacing associated with equipment to be removed and replaced.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £20,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
11
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Molesey Hurst Recreation Grounds Play Area
Lot No
7
two.2.2) Additional CPV code(s)
- 37535200 - Playground equipment
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Molesey in Elmbridge Borough Surrey
two.2.4) Description of the procurement
• Remove and replace one medium tower unit suitable for ages 8-12 year olds to complement existing equipment – must include slide.• Remove and replace one medium tower unit suitable for ages 3-8 year olds to complement existing equipment – must include slide.• Replace one number single springer.• Remove and replace all existing surfacing associated with equipment to be removed and replaced.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £32,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
11
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hurst Meadows Play Area (note the access to this site is very wet and access is ONLY available during dryer months)
Lot No
8
two.2.2) Additional CPV code(s)
- 37535200 - Playground equipment
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Molesey in Elmbridge Borough , Surrey
two.2.4) Description of the procurement
• One replacement single springer.• Remove and replace all existing surfacing associated with equipment to be removed and
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
17
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Littleheath Recreation Play Area (Oxshott)
Lot No
9
two.2.2) Additional CPV code(s)
- 37535200 - Playground equipment
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Oxshott in Elmbridge Borough Surrey
two.2.4) Description of the procurement
• Remove and replace one medium tower unit suitable for ages 3-8 year olds to complement existing equipment – must include slide.• Replace one number single springer.• Remove and replace all existing surfacing associated with equipment to be removed and replaced
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £17,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
17
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
West End Recreation Play Area
Lot No
10
two.2.2) Additional CPV code(s)
- 37535220 - Playground climbing apparatus
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Esher, West End in Elmbridge Borough, Surrey
two.2.4) Description of the procurement
• Remove and replace one small tower unit suitable for ages 3-8 year olds to complement existing equipment – must include slide.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £21,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
17
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Any such conditions will be included in the tender documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
any such conditions will be in the tender documents
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
18 March 2022
Local time
1:00pm
Place
by service lead and/or procurement business partner
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Elmbridge Borough Council
Esher
KT10 9SD
Telephone
+44 1372474130
Country
United Kingdom