Section one: Contracting authority
one.1) Name and addresses
Parkside School
Cullingworth
Bradford
BD13 5AD
Contact
Lauren Baxter
Telephone
+44 1423810985
Country
United Kingdom
NUTS code
UKE41 - Bradford
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for the Management of the Catering Services at Parkside School
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Parkside School has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process. They are currently operating in house and offer Year 7 - 13 breakfast, morning break and lunch service.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 15894210 - School meals
two.2.3) Place of performance
NUTS codes
- UKE41 - Bradford
Main site or place of performance
Parkside School,
Parkside Terrace,
Cullingworth,
Bradford,
West Yorkshire,
BD13 5AD
two.2.4) Description of the procurement
Tender Schedule:
Bidding Companies to Visit Site: Friday 21st January 2022 - 10am
Clarification Deadline: Friday 11th February 2022 - 12noon
Clarification Return Deadline: *Friday 11th February 2022 - 5pm
Deadline for return of Tender Responses: Friday 18th February 2022 - 12noon
Presentation by shortlisted bidders: 8th March 2022 - Time to be confirmed
Reference site visits: 10th and 11th March 2022
Contract Awarded by: 31st March 2022
Mobilisation Meeting: TBC - After Easter Holidays
Contract Commencement: 1st September 2022
Presentations:
A typical agenda is likely to be:
Contractors will have 45 minutes to deliver a presentation to the Trust.
The agenda will be a short introduction - approximately 5 minutes, followed by a presentation of foods that the Trust would expect to see on the day-to-day menus - approximately 25 minutes, and then followed by questions and answers - approximately 15 minutes.
It will be a requirement of the presentation that the area or operations manager who would have direct responsibility for the contract is present.
The School's objectives for the new contract are as follows:-
• A catering service that is well managed and requires minimal involvement from the School's management team.
• A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high quality food offer and spend a substantial amount of time on site at the outset to undertake this.
• Strong engagement with the current team to ensure a smooth transition from an in house operation, cooperation and ability to work with the current Catering Manager in a positive way to support ideas and develop the service together.
• A Contractor who is proactive in their relationship management with the School.
• Investment in the School's Catering service through increased marketing in return for a tenure of contract.
• A higher number of students and staff using the facilities by providing a high quality, affordable, healthy and nutritious meal.
• A catering service that encourages students to take a heathy and balanced meal.
• Food and drinks that look appetising and are attractively presented.
• A hospitality service that will help showcase the School through events to parents and visitors.
• A Contractor that adopts a flexible and proactive approach to all School activities.
• A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the School and the Contractor.
• A Contractor that operates using the optimum level of staffing and supports the development of the team.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The option to extend is for two, one year extensions at the end of the initial contract period.
Any investment should be depreciated in the initial 36 months of the contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
To receive the full ITT documentation - Email admin@redboxcs.com for the attention of Lauren Baxter.
The main evaluation is split 50/50 with financial and quality.
References will be collected as part of the evaluation.
Presentations are the second round of evaluation, they are not included in the main evaluation scoring.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
18 February 2022
Local time
12:01pm
Place
Electronic versions only - Paper based documents not required.
Information about authorised persons and opening procedure
The bids will be opened by the appointed procurement person for the School after the 12noon deadline 18th February 2022. They will be acknowledge prior to the deadline but will not be opened or downloaded.
Any documents found to be missing after the deadline will be requested and must be submitted by 4pm on the day of deadline.
Headteacher and Head of Finance will be present to open all bids.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Ltd
Harrogate
Country
United Kingdom