Section one: Contracting authority/entity
one.1) Name and addresses
WEST YORKSHIRE COMBINED AUTHORITY
40-50 WELLINGTON STREET
LEEDS
LS12DE
procurement@westyorks-ca.gov.uk
Country
United Kingdom
NUTS code
UKE - YORKSHIRE AND THE HUMBER
Internet address(es)
Main address
https://www.westyorks-ca.gov.uk/
Buyer's address
https://in-tendhost.co.uk/westyorkshireca/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Public Transport Information System Maintenance and Development Services
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Combined Services and Assets (CoSA) system and database is a purpose-built database with Geographical Information System (GIS) functionality. CoSA enables the Combined Authority to manage public transport information used locally and nationally for approximately 17,000 bus stop and shelter assets, bus and taxi service procurement and home to school transport. There are currently c.100 registered users of CoSA at the Combined Authority. Members of the public interact with the data processed through CoSA via our Real Time system, journey planners, the national bus stop record (NaPTAN) and other national datasets.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £590,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKE - YORKSHIRE AND THE HUMBER
two.2.4) Description of the procurement
Combined Services and Assets (CoSA) system and database is a purpose-built database with Geographical Information System (GIS) functionality. CoSA enables the Combined Authority to manage public transport information used locally and nationally for approximately 17,000 bus stop and shelter assets, bus and taxi service procurement and home to school transport. There are currently c.100 registered users of CoSA at the Combined Authority. Members of the public interact with the data processed through CoSA via our Real Time system, journey planners, the national bus stop record (NaPTAN) and other national datasets.
two.2.11) Information about options
Options: No
two.2.14) Additional information
This contract provides a Combined Services and Assets (CoSA) system and database is a purpose-built database with Geographical Information System (GIS) functionality. CoSA enables the Combined Authority to manage public transport information used locally and nationally for approximately 17,000 bus stop and shelter assets, bus and taxi service procurement and home to school transport. There are currently c.100 registered users of CoSA at the Combined Authority. Members of the public interact with the data processed through CoSA via our Real Time system, journey planners, the national bus stop record (NaPTAN) and other national datasets.
This contract will allow the Combined Authority to bespoke develop the system, as we believe the current supplier are the only organisation able to do this. This is to ensure that the system continues to deliver our imminent needs during this interim period whilst still maintaining support and maintenance for the system prior to a re-procurement. This contract award includes bespoke developments to assist in preparing data and functionality to be potentially moved to a new system following a procurement activity. The estimated length of time to carry out a specification design, procurement and extensive testing to successfully implement a working system without any interruption in service to the public is anticipated to be up to 3 years.
As a business-critical system continuity of service during any transfer between providers is essential. It is intended to procure a new provider. Due to the complexity of the numerous data inputs and outputs of the current system, it will be necessary to run any new and current system in parallel whilst a new system is being commissioned and implemented. Any new system will need to be compatible with third party applications used in the delivery of these services. To ensure service continuity, the West Yorkshire Combined Authority has taken the decision to award the Contract to current provider SYSTRA Limited, under Regulation 32 of the Procurement Regulations 2015 who we believe are the only company available in the market at this time capable of maintaining and supporting our bespoke system in its current form without service interruption.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This contract provides a Combined Services and Assets (CoSA) system and database is a purpose-built database with Geographical Information System (GIS) functionality. CoSA enables the Combined Authority to manage public transport information used locally and nationally for approximately 17,000 bus stop and shelter assets, bus and taxi service procurement and home to school transport. There are currently c.100 registered users of CoSA at the Combined Authority. Members of the public interact with the data processed through CoSA via our Real Time system, journey planners, the national bus stop record (NaPTAN) and other national datasets.
This contract will allow the Combined Authority to bespoke develop the system, as we believe the current supplier are the only organisation able to do this. This is to ensure that the system continues to deliver our imminent needs during this interim period whilst still maintaining support and maintenance for the system prior to a re-procurement. This contract award includes bespoke developments to assist in preparing data and functionality to be potentially moved to a new system following a procurement activity. The estimated length of time to carry out a specification design, procurement and extensive testing to successfully implement a working system without any interruption in service to the public is anticipated to be up to 3 years.
As a business-critical system continuity of service during any transfer between providers is essential. It is intended to procure a new provider. Due to the complexity of the numerous data inputs and outputs of the current system, it will be necessary to run any new and current system in parallel whilst a new system is being commissioned and implemented. Any new system will need to be compatible with third party applications used in the delivery of these services. To ensure service continuity, the West Yorkshire Combined Authority has taken the decision to award the Contract to current provider SYSTRA Limited, under Regulation 32 of the Procurement Regulations 2015 who we believe are the only company available in the market at this time capable of maintaining and supporting our bespoke system in its current form without service interruption. Therefore competition is absent for technical reasons.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
18 December 2020
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Systra Limited
3rd Floor, 5 Old Bailey
London
EC4M7BA
Country
United Kingdom
NUTS code
- UKI - LONDON
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £590,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom