Section one: Contracting authority
one.1) Name and addresses
East Suffolk Services Limited
Station Road, Melton
WOODBRIDGE
IP12 1RT
Contact
Zoe Archer
Country
United Kingdom
Region code
UKH14 - Suffolk
Companies House
14001825
Internet address(es)
Main address
https://www.eastsuffolkservices.co.uk/
one.4) Type of the contracting authority
Other type
Local Authority Trading Company (LATCO)
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fleet purchase
two.1.2) Main CPV code
- 34100000 - Motor vehicles
two.1.3) Type of contract
Supplies
two.1.4) Short description
This is a contract award notice only.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £451,492.20
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH1 - East Anglia
two.2.4) Description of the procurement
This is a contract award notice only.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
1. Extreme urgency brought about by events unforeseeable for the contracting Authority.
2. Purchase of services on particularly advantageous terms from a service provider which is definitively winding up its business activities.
East Suffolk Services Limited (ESSL) considers the award of the Contract without prior publication of a contract notice is permitted by Regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 (PCR) on the basis that due to the bespoke nature of vehicles within the fleet to be procured that due to technical reasons, there was no reasonable alternative supplier who could provide the vehicles within the timescales for the provision of vital services to the residents and businesses of East Suffolk.
Further, the Authority relies on Regulation 32(2)(c) in that it was not foreseen that ESSL would be required to purchase vehicles to ensure the continuity of delivery of the public services. Purchase of the vehicles has been brought about conditions of extreme urgency as brought about by delays in the market, which were out of ESSL's control. ESSL completed a procurement exercise for leasing new fleet vehicles using an approved framework to replace many of the vehicles on an operating lease. The delivery of some of these vehicles would have been much later than initially anticipated. This would have resulted in ESSL's fleet being substantially reduced, impacting on their ability to provide vital services. Therefore, the direct award was necessary to allow for the essential services to be continued by ESSL to the residents and businesses of East Suffolk from 1st January 2025.
ESSL also relies upon Regulation 32(5)(d) in that the supplier is winding up its business activities, the purchase agreement that has been entered into between the supplier and ESSL has been negotiated on particularly advantageous terms than those now available on the open market and therefore, the negotiated procedure without prior publication has been used in this situation.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 December 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Norse Commercial Services Limited
Norwich
Country
United Kingdom
NUTS code
- UKH1 - East Anglia
Companies House
02888808
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £451,492.20
Total value of the contract/lot: £451,492.20
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
East Suffolk Council
Woodbridge
Country
United Kingdom