Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Contact
Gethin Barlow
Telephone
+44 2921501500
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BCU-CP-61407- Provision of CBCT Service
two.1.2) Main CPV code
- 85150000 - Medical imaging services
two.1.3) Type of contract
Services
two.1.4) Short description
BCUHB are seeking providers to provide Cone Beam Computed Tomography (CBCT) imaging and associated reporting across the 3 regions of the healthboard in West, Central & East areas, thus will be on an individual patient basis. BCUHB do not currently have the required equipment to do this service in house, hence the need to outsource.
This service will support safer care provided to Oral Rehabilitation, Orthodontic, Restorative Dentistry and Maxillofacial patients.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85121270 - Psychiatrist or psychologist services
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
- UKL12 - Gwynedd
- UKL11 - Isle of Anglesey
- UKL23 - Flintshire and Wrexham
two.2.4) Description of the procurement
BCUHB is now seeking to appoint a provider to deliver a CBCT service within Maxillofacial /Orthodontic/Restorative services.
The service provider will work closely with Department of Restorative Dentistry, Orthodontics and Oral and Maxillofacial Surgery, whilst the service is hosted in Glan Clwyd Hospital, Betsi Cadwaladr University Health Board, the requirement is to serve patients from Wrexham and Bangor Hospitals (Pan BCU)
The service provider will provide the service on request, (likely monthly referrals). Expected delivery targets: referrals actioned and appointed within 10 days; reporting delivered to the referrer within 10 days of scan date being sent to the reporter.
The data will be transferred in a secure manner as defined in the most contemporaneous Royal College of Radiologists document "Standards for the provision of teleradiology within the United Kingdom" (currently second edition),
The desirable way for the images to be provided to BCU would be for the imaging device connects directly to the BCU Philips PACS node. However, before any imaging takes place, the patient must already have a visit created in the BCU Soliton Radiology Information System (RIS), and therefore the site would need a computer connected to BCU Network Running the BCU soliton RIS Software. The imaging device should then use a dynamic worklist to pull up the correct patient details (this means the operator selects the patient from a pre-populated list rather than typing in the information manually). This helps avoid errors and ensures that only studies for BCU patients are sent to the BCU PACS. No other images or studies from outside patients should be sent to the BCU PACS node, only those that match patients already registered in the BCU RIS.
If the above solution is not able to be provided the supplier must be able to send images in standard DICOM format, either using the desirable method above or using a secure, encrypted platform (such as Egress), to protect patient data. The encrypted message system must allow multiple PACS team members to access the files so the workload of uploading can be shared. Each image transfer must include full patient details: NHS number, date of birth, full name, address, and the study date without chasing other sources for this information. This information is crucial so the BCU team can create the corresponding visit in RIS and ensure the images are correctly matched and uploaded to the patient’s record.
Overall management for the service will be the responsibility of BCUHB
The Services will be delivered at a safe and clean environment, with imaging conducted according to the specification.
BCUHB will provide patient records; imaging request form with patient-specific scanning requirements; prostheses (if necessary); secure file exchange portal. All images will be available electronically in conjunction with a report, in the format described above.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 65
Price - Weighting: 35
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Outlined within the Tender Documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 January 2026
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.7) Conditions for opening of tenders
Date
16 January 2026
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=159935
(WA Ref:159935)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom