Section one: Contracting authority
one.1) Name and addresses
CalMac Ferries Limited
Ferry Terminal
Gourock
PA19 1QP
Contact
June Cairns
Telephone
+44 01475650370
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10923
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Ferry Operator
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Asset Management Technology Project
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
CalMac Ferries Limited (CFL) are proposing to introduce an industry standard Asset Management software solution/CMMS which is Type Approved (SEE NOTE BELOW) , for the management of assets (primarily vessels, but also ports with associated infrastructure), maintenance and parts with all associated functionality in a project known as Asset Management Technology (AMT).
The new AMT system is expected to enable CFL to effectively control maintenance, stocking and technical purchasing activities/functions in a streamlined manner, delivering measurable efficiencies across the organisation and enabling further future improvements by adopting modern asset management technologies. The AMT system shall enable this aided by shared master data from within a centralised and standardised database.
NOTE: "Type Approved: A Software Solution which is Type Approved by a Classification society that is authorised to act as a Recognised Organisation (RO) for the survey and inspection of UK ships by the UK Flag state (MCA)".
two.1.5) Estimated total value
Value excluding VAT: £750,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72212100 - Industry specific software development services
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
CalMac Ferries Limited (CFL) are proposing to introduce an industry standard Asset Management software solution/CMMS which is Type Approved (SEE NOTE BELOW) , for the management of assets (primarily vessels, but also ports with associated infrastructure), maintenance and parts with all associated functionality in a project known as Asset Management Technology (AMT).
The new AMT system is expected to enable CFL to effectively control maintenance, stocking and technical purchasing activities/functions in a streamlined manner, delivering measurable efficiencies across the organisation and enabling further future improvements by adopting modern asset management technologies. The AMT system shall enable this aided by shared master data from within a centralised and standardised database.
The AMT system is likely to include the following functionality/requirements;
- Asset Register for assets across all sites
(including assets that can transfer between sites)
following industry standard SFI coding conventions.
The system shall provide the baseline “single source
of the truth” for asset specific technical data.
- Maintenance management:
- Work Order based maintenance plans and history for
all assets.
- Dockings and Projects
- Defect Reporting
- Stock Management:
- Housing standardised parts registers based upon
equipment types.
- Company wide stock management at multiple locations.
- Technical Procurement:
- Management of the ordering of equipment, parts and
services from approved suppliers.
- Contract & Supplier Management
- System Configuration
- The ability to work offline and be used on mobile
devices as well as on existing vessel networks.
- System based reporting.
- Workflow based processes across all functionality
with granular user and user group based permissions
to control user access across system wide.
- Integration with the following systems/areas:
- Current & potential future CFL corporate finance
systems.
- CFL corporate data warehouse and business
intelligence functions.
- 3rd party systems e.g. condition
monitoring/shipboard control systems etc’.
- Configuration of system and implementation across
fleet with training of users, inclusive of initial
data infill from CFL baselined data sources.
NOTE: "Type Approved: A Software Solution which is Type Approved by a Classification society that is authorised to act as a Recognised Organisation (RO) for the survey and inspection of UK ships by the UK Flag state (MCA)".
two.2.14) Additional information
The outline programme is as follows:
-Market engagement & requirements gathering March-June 2022
- PQQ & ITT June-December 2022
- Contract award January 2023
- Mobilisation & system configuration January – March 2023
- Pilot phase (2 vessels) April-June 2023
- Rollout to fleet July-December 2023
two.3) Estimated date of publication of contract notice
1 July 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
It is CalMac's intention to host premarket engagement workshops between March and June 2022. Suppliers who are interested in participating in these workshops must register their interest to do so by 18 February 2022.
Please register your interest in this PIN by registering your interest through this portal then contact june.cairns@calmac.co.uk to register your interest in participating in the pre market workshops and for any further information.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=675189.
(SC Ref:675189)