Section one: Contracting authority
one.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
Contact
Rhys James
Telephone
+44 1443863062
Fax
+44 1443863167
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DYNAMIC PURCHASING SYSTEM (DPS) FOR THE SUPPLY & INSTALLATION OF GENERAL FENCING, HANDRAILS, GUARDRAILS, GATES & ASSOCIATED WORKS
Reference number
CCBC/DPS1003590/23/RJ
two.1.2) Main CPV code
- 45340000 - Fencing, railing and safety equipment installation work
two.1.3) Type of contract
Works
two.1.4) Short description
The council had a requirement for various types of Fencing and established a DPS for the requirement.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £6,000,000
two.2) Description
two.2.1) Title
Steel Palisade
Lot No
2
two.2.2) Additional CPV code(s)
- 34928200 - Fences
- 34928310 - Safety fencing
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Caerphilly County Borough
two.2.4) Description of the procurement
The Supply and Installation of Steel Palisade Fencing
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Various options for additional purchases will be available as per the Memorandum of Understanding
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Standard Bowtop and Weldmesh
Lot No
3
two.2.2) Additional CPV code(s)
- 45340000 - Fencing, railing and safety equipment installation work
- 45342000 - Erection of fencing
- 44313100 - Wire-mesh fencing
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Caerphilly County Borough Council
two.2.4) Description of the procurement
The supply and installation of various Bowtop and Weldmesh fencing
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Various options for additional purchases will be available as per the Memorandum of Understanding
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Steel Post and Knee Rail
Lot No
4
two.2.2) Additional CPV code(s)
- 34928200 - Fences
- 45342000 - Erection of fencing
- 45340000 - Fencing, railing and safety equipment installation work
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Caerphilly County Borough
two.2.4) Description of the procurement
The supply and installation of Steel Post and Knee Rail Fencing
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Additional options will be available on the DPS as per the Memorandum of Understanding
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Wooden Fencing
Lot No
5
two.2.2) Additional CPV code(s)
- 34928200 - Fences
- 45340000 - Fencing, railing and safety equipment installation work
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Caerphilly County Borough Council
two.2.4) Description of the procurement
The supply and installation of various wooden fencing
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Additional purchases will be available as per the Memorandum of Understanding
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Handrails, Guardrails, Fabricated Products and Bespoke work
Lot No
6
two.2.2) Additional CPV code(s)
- 34928200 - Fences
- 34928220 - Fencing components
- 44231000 - Made-up fencing panels
- 45340000 - Fencing, railing and safety equipment installation work
- 45342000 - Erection of fencing
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Caerphilly County Borough
two.2.4) Description of the procurement
The supply and installation of Handrails, Guard Rails and fabricated / bespoke products made to measure or to plan
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Additional Purchases will be available as per the Memorandum of Understanding
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Chainlink
Lot No
1
two.2.2) Additional CPV code(s)
- 34928200 - Fences
- 34928220 - Fencing components
- 44312000 - Fencing wire
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Caerphilly County Borough
two.2.4) Description of the procurement
The scope of the Lot is for the supply and installation of Chainlink fencing
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Various Options maybe added as per the Memorandum of Understanding
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-009535
Section five. Award of contract
Lot No
1
Title
Chainlink
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2023
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 5
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
J.S. LEE LTD
J.S. LEE LTD, Caerllwyn Ganol Farm Twyn Gwyn Road, Mynyddislwyn
Abercarn
NP117AY
Telephone
+44 7815625946
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Weagan Building Contractors
5 Maesderwen Crescent, Pontymoile
Pontypool
NP45LD
Telephone
+44 7714259186
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
F I Walters Fencing Contractors
Llanerch House, Trinant Crumlin
Newport
NP113BB
Telephone
+44 1495213340
Country
United Kingdom
NUTS code
- UKL16 - Gwent Valleys
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Price Fencing and Landscaping Ltd
Unit F, Maesgwynne Industrial Estate, Cefn Coed
Merthyr Tydfil
CF482SD
Telephone
+44 1685388622
Fax
+44 1685388706
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
KTH Phillips
Tir y Grig Isaf
Sennybridge
LD3 8TD
Telephone
+44 7811055296
Country
United Kingdom
NUTS code
- UKL24 - Powys
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,000,000
Total value of the contract/lot: £1,000,000
Section five. Award of contract
Lot No
2
Title
Steel Palisade
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2023
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 6
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
J.S. LEE LTD
J.S. LEE LTD, Caerllwyn Ganol Farm Twyn Gwyn Road, Mynyddislwyn
Abercarn
NP117AY
Telephone
+44 7815625946
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Weagan Building Contractors
5 Maesderwen Crescent, Pontymoile
Pontypool
NP45LD
Telephone
+44 7714259186
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
F I Walters Fencing Contractors
Llanerch House, Trinant Crumlin
Newport
NP113BB
Telephone
+44 1495213340
Country
United Kingdom
NUTS code
- UKL16 - Gwent Valleys
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Price Fencing and Landscaping Ltd
Unit F, Maesgwynne Industrial Estate, Cefn Coed
Merthyr Tydfil
CF482SD
Telephone
+44 1685388622
Fax
+44 1685388706
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
KTH Phillips
Tir y Grig Isaf
Sennybridge
LD3 8TD
Telephone
+44 7811055296
Country
United Kingdom
NUTS code
- UKL24 - Powys
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
ALFALFA LTD T/A ALPHA FENCE
Ty Coch Farm, Llanover
Abergaveny
NP79LA
Telephone
+44 1873880784
Country
United Kingdom
NUTS code
- UKL24 - Powys
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,000,000
Total value of the contract/lot: £1,000,000
Section five. Award of contract
Lot No
3
Title
Standard Bowtop and Weldmesh
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2023
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 5
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
J.S. LEE LTD
J.S. LEE LTD, Caerllwyn Ganol Farm Twyn Gwyn Road, Mynyddislwyn
Abercarn
NP117AY
Telephone
+44 7815625946
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Weagan Building Contractors
5 Maesderwen Crescent, Pontymoile
Pontypool
NP45LD
Telephone
+44 7714259186
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
F I Walters Fencing Contractors
Llanerch House, Trinant Crumlin
Newport
NP113BB
Telephone
+44 1495213340
Country
United Kingdom
NUTS code
- UKL16 - Gwent Valleys
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Price Fencing and Landscaping Ltd
Unit F, Maesgwynne Industrial Estate, Cefn Coed
Merthyr Tydfil
CF482SD
Telephone
+44 1685388622
Fax
+44 1685388706
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
KTH Phillips
Tir y Grig Isaf
Sennybridge
LD3 8TD
Telephone
+44 7811055296
Country
United Kingdom
NUTS code
- UKL24 - Powys
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,000,000
Total value of the contract/lot: £1,000,000
Section five. Award of contract
Lot No
4
Title
Steel Post and Knee Rail
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2023
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 5
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
J.S. LEE LTD
J.S. LEE LTD, Caerllwyn Ganol Farm Twyn Gwyn Road, Mynyddislwyn
Abercarn
NP117AY
Telephone
+44 7815625946
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Weagan Building Contractors
5 Maesderwen Crescent, Pontymoile
Pontypool
NP45LD
Telephone
+44 7714259186
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
F I Walters Fencing Contractors
Llanerch House, Trinant Crumlin
Newport
NP113BB
Telephone
+44 1495213340
Country
United Kingdom
NUTS code
- UKL16 - Gwent Valleys
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Price Fencing and Landscaping Ltd
Unit F, Maesgwynne Industrial Estate, Cefn Coed
Merthyr Tydfil
CF482SD
Telephone
+44 1685388622
Fax
+44 1685388706
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
KTH Phillips
Tir y Grig Isaf
Sennybridge
LD3 8TD
Telephone
+44 7811055296
Country
United Kingdom
NUTS code
- UKL24 - Powys
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,000,000
Total value of the contract/lot: £1,000,000
Section five. Award of contract
Lot No
5
Title
Wooden Fencing
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2023
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 6
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
J.S. LEE LTD
J.S. LEE LTD, Caerllwyn Ganol Farm Twyn Gwyn Road, Mynyddislwyn
Abercarn
NP117AY
Telephone
+44 7815625946
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Weagan Building Contractors
5 Maesderwen Crescent, Pontymoile
Pontypool
NP45LD
Telephone
+44 7714259186
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
F I Walters Fencing Contractors
Llanerch House, Trinant Crumlin
Newport
NP113BB
Telephone
+44 1495213340
Country
United Kingdom
NUTS code
- UKL16 - Gwent Valleys
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Price Fencing and Landscaping Ltd
Unit F, Maesgwynne Industrial Estate, Cefn Coed
Merthyr Tydfil
CF482SD
Telephone
+44 1685388622
Fax
+44 1685388706
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
KTH Phillips
Tir y Grig Isaf
Sennybridge
LD3 8TD
Telephone
+44 7811055296
Country
United Kingdom
NUTS code
- UKL24 - Powys
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Deniol Construction
Unit 2 Excelsior House
Bridgend
CF31 2AL
Telephone
+44 7714938430
Country
United Kingdom
NUTS code
- UKL17 - Bridgend and Neath Port Talbot
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,000,000
Total value of the contract/lot: £1,000,000
Section five. Award of contract
Lot No
6
Title
Handrails, Guardrails, Fabricated Products and Bespoke work
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 4
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
J.S. LEE LTD
J.S. LEE LTD, Caerllwyn Ganol Farm Twyn Gwyn Road, Mynyddislwyn
Abercarn
NP117AY
Telephone
+44 7815625946
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
F I Walters Fencing Contractors
Llanerch House, Trinant Crumlin
Newport
NP113BB
Telephone
+44 1495213340
Country
United Kingdom
NUTS code
- UKL16 - Gwent Valleys
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Price Fencing and Landscaping Ltd
Unit F, Maesgwynne Industrial Estate, Cefn Coed
Merthyr Tydfil
CF482SD
Telephone
+44 1685388622
Fax
+44 1685388706
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
KTH Phillips
Tir y Grig Isaf
Sennybridge
LD3 8TD
Telephone
+44 7811055296
Country
United Kingdom
NUTS code
- UKL24 - Powys
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,000,000
Total value of the contract/lot: £1,000,000
Section six. Complementary information
six.3) Additional information
This notice is to inform of the first round of awarded suppliers, the opportunity is still open for suppliers to join as detailed below:
PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT
REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;
2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);
3. Enter your correct Organisation Name, Details and Primary Contact Details;
4. Make a note of the Organisation ID and User Name, then click ‘Register’;
5. You will then receive an email from the system asking you follow a link to activate your account;
6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;
7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;
8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;
9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;
10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;
11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.
Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;
12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;
13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;
14. You can now either complete your response or ‘Decline’ this opportunity.
All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.
A supplier guide is available via the portal detailing how to use the Proactis Plaza system.
If you require assistance please contact the team on 01443 863161
(WA Ref:137823)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom