Scope
Description
Cannington Parish Council invites tenders for the provision of grounds maintenance services across all parish open spaces, recreation grounds, verges and cemetery areas within the parish boundary.
The services include, but are not limited to:
• Regular grass cutting to all designated areas during the growing season.
• Maintenance of cemetery grounds including grass cutting, strimming and care around memorials.
• Hedge trimming, shrub maintenance and seasonal pruning.
• Weed control to hardstanding areas, paths and kerbs.
• Litter picking and clearance of arisings.
• Seasonal works as required, including leaf clearance and preparation of sites for winter.
The contract will be awarded to a single supplier. The anticipated contract period is three years with the option to extend by up to two further periods of twelve months each, subject to satisfactory performance.
Full details of the scope of services, site information, performance standards, pricing schedules and conditions of contract are provided in the tender documents.
Total value (estimated)
- £80,280 excluding VAT
- £96,336 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 28 March 2029
- Possible extension to 28 February 2031
- 5 years
Description of possible extension:
Tenders are invited for the grass cutting and general maintenance in Cannington Village from 1 March 2026. This will be for an initial 3-year contract ending on 28 February 2029, with the option for the Parish Council to extend the contract for up to a further 2 years, taken as a single 2-year extension at the Council's discretion and subject to satisfactory performance and budget approval.
Tenderers should quote for the first contract year 2026/27 only. The agreed contract sum will be increased annually in line with inflation (based on the Retail Price Index) with effect from 1 March each year.
If all extension options are exercised, the maximum contract end date will be 28 February 2031.
Options
The right to additional purchases while the contract is valid.
These optional works include, but are not limited to:
• Additional labour only
• Additional mowing visits outside the core specification
• Application of glyphosate herbicide (including the supply of the herbicide)
• Additional trimming of bushes, hedges and verges
• Additional works in cemetery areas including grave clearance, vegetation removal and tidying works
• Additional works in playing fields, parks, war memorial areas, brook areas and other village open spaces not included in the routine schedule
• Ad-hoc maintenance tasks requested by the Clerk or Council from time to time
Main procurement category
Services
CPV classifications
- 77312000 - Weed-clearance services
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Legal and financial capacity conditions of participation
Tenderers must be a legally established business, sole trader or voluntary organisation trading lawfully in the United Kingdom.
Tenderers must confirm that they are not subject to any mandatory or discretionary exclusion grounds under the Procurement Act 2023, including but not limited to bankruptcy, insolvency, fraud, corruption or professional misconduct.
Tenderers must hold, or commit to hold by contract start date, the following minimum insurance cover:
• Public Liability Insurance: minimum £5,000,000
• Employers' Liability Insurance: minimum £10,000,000 (where applicable)
Tenderers must confirm that they are financially solvent and capable of performing the contract for its full duration, including any extension periods.
The Parish Council does not require audited accounts or evidence of insurance to be provided at tender stage but reserves the right to request such evidence prior to contract award.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 January 2026, 11:59pm
Tender submission deadline
26 January 2026, 12:00pm
Submission address and any special instructions
Completed tenders must be submitted in a sealed envelope clearly marked:
"Grass Cutting and General Maintenance Tender - Do Not Open"
and delivered to:
The Clerk to Cannington Parish Council
Community Room, Cannington Village Hall
Brook Street
Cannington
Bridgwater
TA5 2HP
Tenders submitted electronically or received after the stated deadline will not be considered.
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
5 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 November 2031
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality of Service Delivery | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Cannington Parish Council
- Public Procurement Organisation Number: PNLH-6434-MDWZ
Community Room, Village Hall
Bridgwater
TA5 2HP
United Kingdom
Telephone: 01278 653322
Region: UKK23 - Somerset
Organisation type: Public authority - sub-central government